vp - James Madison University

Report
4 student SCC executive managers
 2 professional staff
 1 graduate assistant
 We are a resource – make an
appointment and come see us
in the Mod right outside of UREC
 Students hold 6 – 10 office
hours a week
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The SCC creates an atmosphere for intellectual
growth, leadership, and experiential learning
Holds monthly President meetings
Acts as a decision making body and
disciplinary advisory board for sport clubs
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Tatum Davis
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[email protected]
Spotlight one club weekly on our
FB page
Supportive fund requests
Plans the End-of-the-Year Picnic
for all Sport Club members
Point of contact for community
service opportunities
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Madison Lewis
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Maintains club files & databases
Updates Point System
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[email protected]
Collects & records all forms
Compiles participation reports each
month
Verifies & records community service
hours
Communicates deadlines and information
to clubs
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Holden Fleming
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[email protected]
Maintains financial records for SCC
Administration of paperwork for
travel and reimbursements
Preparing and facilitating
Treasurers Orientation
Tracking expenditures of all sport
clubs, managing budget (including
matching funds)
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Kelsey Wildman
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Promotion of all sport clubs
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[email protected]
Liaison with UREC Marketing
Assists in promoting club events on
campus
Maintains Sport Club Facebook page
Newsletter
Manage UREC display cases
Weekend highlights and Club of the Month
Facilitates equipment requests
(equipment check in/out)
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Chris Jones
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[email protected]
(540)568-8723
Coordinates the sport
club program
Works with the Sport
Club Graduate Assistant
and the Sport Club
Council
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MC Sowder
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[email protected]
Assists with the
overall
administration of the
program
In charge of practice
schedule
Holds 15-20 office
hours per week
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Keala Mason
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[email protected]
Facilitates the renting of JMU
Vehicles
Contact for any questions
about Sport Clubs
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Especially with regards to JMU
vehicle rentals
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JMU Easy Up Tents
Sound System/Speakers
Water Coolers
Video Camera
Flip Scoreboards
Tables
Folding Chairs
Sleeping Bags
Tents
2nd floor, right side of main gym
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Email VP to request a collection/return time
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Once a time is scheduled with the VP:
 Make sure that you have requested WHAT equipment
you want to take/return from the UREC closet
 Bring at least two people
 Come through main UREC entrance
 Meet the SCC VP at the closet
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Submit an activity request for an event that includes
equipment needs (can be done by any officers)
http://www.jmu.edu/recreation/Programs/SportClu
bs/forms.html
You will receive a confirmation email for the event
with the details of the request
Equipment can be picked up on the Friday prior to
your event after Noon (unless noted on activity
request) at the UREC Loading Dock
Equipment can be reserved for any day of the week
using the activity request form
For off campus events simply email
[email protected] with your request.
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This is where you will pick up equipment
Take Driver Drive off of University Blvd and
follow until you see UREC on your left, look
for the big garage door.
When you arrive, call the number listed on the
yellow phone (located outside of the loading
dock) and you will be put in contact with an
OP SUP (UREC employee) and they will come
help you.
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When dropping off at the loading dock:
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Follow the same procedures as picking up
You need to return all of your equipment by the first
Monday after you have picked it up by 10pm.
Once you have dropped everything off please
send an email to
[email protected] saying:
WHAT was dropped off
 WHEN you dropped it off
 WHO you dropped it off with. (UREC Employee)
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Equipment should ONLY be dropped off
with a member of SCC OR UREC Employee
in the loading dock. NO WHERE ELSE.
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$50 dollar fee for equipment not turned in by
Monday at 10pm with few exceptions made for
people with extenuating circumstances
Damaged or lost equipment is a $50 fine.
If you request equipment but fail to pick it up at
the loading dock, you will receive a penalty.
After the 2nd penalty your club will no longer be
able to borrow communal equipment.
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Points = Money!
You receive points for:
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Attendance at meetings and required events
Handing in your paperwork by the deadline
 2 points awarded for turning forms in on time
 1 point for turning it in within 48 hrs of
deadline
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Revising constitution for the year: 10 pts
Attending other clubs’ events
 At least 5 members of your club
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5 hours per member per year – Required!
Lose points for NOT DOING community
service
Forms are due within a week of the event
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Turn in to SCC Secretary
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Community Service event planned by the SCC
Gives each team an opportunity to do
community service within the Harrisonburg
community
When: Saturday, November 8th
*More information will be given to you when we
get closer to the date
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Your Club mailbox is:
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James Madison University Recreation
CO/Club’s name
MSC 3901
Harrisonburg, VA 22807
All forms should be turned in here
Make sure to check your mailbox
regularly for mail and bank statements
Do NOT put forms you are turning in to
your own mailbox!!
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Club mailboxes are located on the 3rd Floor of
UREC in the Student Learning Office.
Go up to the track and take a right and the
mailboxes are through the doors on the left
hand side.
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Web page
Email us with suggestions regarding your team’s page, which
currently includes:
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your club’s # of members
executive board
season
conference
tryouts
membership requirements
dues
practice schedule
achievements
related links
how to support your club.
Have your own team webpage? Just send us the link and we
will put it on there.
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Grafton Stovall Movie Theater ads before
movie for $25
Marketing through UREC and University Park
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Welcome TV-ad or event on scrolling schedule
Flyers/banners
All marketing in UREC MUST be approved by
UREC Marketing and Development Coordinator
and/or Sport Club Assistant Director
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Marketing tool to promote what your club has
been doing! Can include competition results,
community service, fundraising,
pictures…anything
To be part of the newsletter please send any
information about your club’s
activities/success to the SCC
Information for newsletters will be due in the
end of October and end of March
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Public Facebook pages created by each team
Updated and managed by the exec.
SCC Facebook page can share and like events
happening and stories that your team posts
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A place to share and connect with each other.
Share your club activities and news
Sport Club of the Month will be highlighted
here
Weekend highlights will be shared after
submission to Vice President
Our goal is to highlight two clubs each week
through videos and pictures
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Another way to earn points for your team!
Fill out the weekend update form by Monday’s
at 5pm and your team will be rewarded with
points
Email this to me
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Email me the new officers as well as any
changes you would like made to your teams
page
Use your old info as a reference to make
updates
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Located on the third floor of UREC

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