CFS IMPLEMENTATION PCBO 9/30/2010 PR: ANOTHER IMPLEMENTATION? WHAT IS THIS ONE ABOUT? WHAT IS CFS? CFS = Common Financial System All CSU campus (outside of SDSU) finance systems will be housed in a single database Cal State San Marcos go live date: April 2011 System-wide go live: July 2011 PR: I AM INTRIGUED, WHAT ARE THE STEPS INVOLVED? CFS PROJECT TEAM Alma Mcfarland Barbara Sainz Becky Henwood Bella Newberg Brenda Martin Chris Manese Dan Zorn Diane Petersen David Taylor Karen Baldyga Liz Rojas Rhyan Rana Shelley Wicka Travis Honeycutt PR: THAT IS A GREAT TEAM MP2 / MP3 MP = Maintenance Pack Part of the CMS common code initiative to prepare campuses for CFS Goal is to eliminate all campus mods and utilize only baseline processes and reports PR: SOUNDS COMPLICATED, LET ME MAP THIS OUT MP MODS IN PRODUCTION Chargeback Journal Upload Auto Invoicing (formerly Reimbursed Activities) Billing Upload CFS Procard (US Bank) CHARGEBACK CSU Administer Integration CSU Chargebacks Speedchart EXPENDITURE TRANSFER FORM Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html CAL STATE SAN MARCOS EXPENDITURE TRANSFER REQUEST FORM E-MAIL to [email protected] Actg Office Use Only Journal ID or Voucher ID Vendor Name Voucher ID Original Journal ID CR = 0.00 Source NET= 0.00 0.00 Orig Dept: User Request Criteria Date DR = Journal Date CC: Auth: Via: Ref: Desc: Account Fund Dept Program Class Project Scenario Line Description Stat Code Stat Amt Line Ref Amount AUTO INVOICE – CUSTOMER LOOKUP Billing CSU Billing AI Chartfield to Customer Map BILLING UPLOAD SPREADSHEET Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html Cal State San Marcos Billing Upload Invoice Request Form DR = Date CUSTOMER_ID Request Criteria Business Unit Bill Type Default Rev Dist ID ADDRESS_SEQ_NUM IDENTIFIER LINE_DESCR 0 CR = 0 Orig Dept: Prepared By: Description: AMOUNT ACCOUNT FUND DEPTID PROGRAM NET= PROJECT 0 .CC: Via: CLASS AR_DST_ID NOTES(max 254 characters) CFS PROCARD (US BANK) CSU Procard Use & Inquiry Procard Adjustment CFS PROCARD (US BANK) MODS GOING INTO PRODUCTION SOON Req to check email notification Fiscal Authority PR: EH, DOESN’T SOUND TOO BAD TO ME, WHAT ELSE CHANGES? REPORTING CHANGES CFS Data Warehouse Web based reporting Easy access to drill into data (no process scheduling) Nightly refresh cycle PR: REPORTING CHANGES? WHAT DOES THIS LOOK LIKE? REPORT EXAMPLE - DEPT REPORT EXAMPLE – CLASS CODE PR: I SEE WHAT YOU DID THERE, WHAT IS THE TIMELINE? IMPORTANT DATES Pass 1: October 4 – November 5 Pass 2: November 8 – December 10 Performance Testing: January 3 – February 11 Acceptance Testing: January 3 – March 4 End User Training: March / April 2011 Move to production – April 2011 PR GIVES CFS THE BIG THUMBS UP! ANY QUESTIONS?