CFS Implementation - California State University San Marcos

Report
CFS IMPLEMENTATION
PCBO 9/30/2010
PR: ANOTHER IMPLEMENTATION? WHAT
IS THIS ONE ABOUT?
WHAT IS CFS?
CFS = Common Financial System
 All CSU campus (outside of SDSU) finance
systems will be housed in a single database
 Cal State San Marcos go live date: April 2011
 System-wide go live: July 2011

PR: I AM INTRIGUED, WHAT ARE THE
STEPS INVOLVED?
CFS PROJECT TEAM
Alma Mcfarland
 Barbara Sainz
 Becky Henwood
 Bella Newberg
 Brenda Martin
 Chris Manese
 Dan Zorn

Diane Petersen
 David Taylor
 Karen Baldyga
 Liz Rojas
 Rhyan Rana
 Shelley Wicka
 Travis Honeycutt

PR: THAT IS A GREAT TEAM
MP2 / MP3
MP = Maintenance Pack
 Part of the CMS common code initiative to
prepare campuses for CFS
 Goal is to eliminate all campus mods and utilize
only baseline processes and reports

PR: SOUNDS COMPLICATED, LET ME MAP
THIS OUT
MP MODS IN PRODUCTION
Chargeback
 Journal Upload
 Auto Invoicing (formerly Reimbursed Activities)
 Billing Upload
 CFS Procard (US Bank)

CHARGEBACK

CSU Administer Integration  CSU
Chargebacks  Speedchart
EXPENDITURE TRANSFER FORM

Located on the FAS Forms website:
http://www.csusm.edu/fas/fasforms.html
CAL STATE SAN MARCOS
EXPENDITURE TRANSFER REQUEST FORM
E-MAIL to [email protected]
Actg Office Use Only
Journal ID or
Voucher ID
Vendor
Name
Voucher
ID
Original
Journal ID
CR =
0.00
Source
NET=
0.00
0.00
Orig Dept:
User Request Criteria
Date
DR =
Journal
Date
CC:
Auth:
Via:
Ref:
Desc:
Account
Fund
Dept
Program
Class
Project
Scenario
Line Description
Stat Code Stat Amt
Line Ref
Amount
AUTO INVOICE – CUSTOMER LOOKUP

Billing  CSU Billing  AI Chartfield to
Customer Map
BILLING UPLOAD SPREADSHEET

Located on the FAS Forms website:
http://www.csusm.edu/fas/fasforms.html
Cal State San Marcos Billing Upload
Invoice Request Form
DR =
Date
CUSTOMER_ID
Request Criteria
Business Unit Bill Type
Default Rev Dist ID
ADDRESS_SEQ_NUM IDENTIFIER LINE_DESCR
0
CR = 0
Orig Dept:
Prepared By:
Description:
AMOUNT ACCOUNT FUND
DEPTID PROGRAM
NET=
PROJECT
0
.CC:
Via:
CLASS
AR_DST_ID NOTES(max 254 characters)
CFS PROCARD (US BANK)

CSU Procard  Use & Inquiry  Procard
Adjustment
CFS PROCARD (US BANK)
MODS GOING INTO PRODUCTION SOON
Req to check email notification
 Fiscal Authority

PR: EH, DOESN’T SOUND TOO BAD TO ME,
WHAT ELSE CHANGES?
REPORTING CHANGES
CFS Data Warehouse
 Web based reporting
 Easy access to drill into data (no process
scheduling)
 Nightly refresh cycle

PR: REPORTING CHANGES? WHAT DOES
THIS LOOK LIKE?
REPORT EXAMPLE - DEPT
REPORT EXAMPLE – CLASS CODE
PR: I SEE WHAT YOU DID THERE, WHAT IS
THE TIMELINE?
IMPORTANT DATES
Pass 1: October 4 – November 5
 Pass 2: November 8 – December 10
 Performance Testing: January 3 – February 11
 Acceptance Testing: January 3 – March 4
 End User Training: March / April 2011
 Move to production – April 2011

PR GIVES CFS THE BIG THUMBS UP!
ANY QUESTIONS?

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