Secretariat strategy for AEGEE

Report
SECRETARIAT STRATEGY
FOR AEGEE-EUROPE
EUROPEAN STUDENTS’ FORUM
WHY A SECRETARIAT?
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Secretariat: permanent paid staff who would
work for AEGEE. The secretariat would NOT
replace the CD, but would complement its work
WHY?
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CONTINUITY
PROFESSIONALISM
EXPERTISE AND ADMINISTRATION
EFFICIENCY
RELEASING ADMIN/TECHNICAL WORK FROM CD
STRATEGY POLITICAL VISION
WHY A SECRETARIAT?
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Current situation: the workload is assumed by:
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7 CD members
Punctual interns (not-paid + often upon their request)
Ad-hoc CD assistants
1 staff paid thanks to LLL projects.
Board members (CD) are dealing with:
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Vision, planning, decision-making, representation, strategy
development
Technical issues (visa, staff payment, head office
management, website management), administrative tasks
(fundraising, communication, financial management…),
implementation tasks (implementation of strategy, writing
grants etc)
WHY A SECRETARIAT
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This big workload (strategy + implementation) is
usually assumed by two bodies in other youth
organisations: Board + secretariat (ie, YFJ, ESN,
OBESU, YEU, EEE-YFU etc)
WHY A SECRETARIAT STRATEGY
1. With introduction of staff in AEGEE headoffice
2.
(= experts), need to clarify the relations
between CD and staff
Wish to explore the possibility to have a
permanent staff working for AEGEE, and to
redefine the workload between CD and staff
OPTIONS FOR SECRETARIAT
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In our proposal:
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CD would still live and work in Brussels
Secretariat is composed of experts who can deal with
administrative tasks not directly linked with the network
(fundraising, website, financial management,
communication)
CD would thus have more time to focus on policy,
representation, strategic planning, and internally, to work
with bodies, propose ad-hoc solutions to issues etc
Secretariat could be composed of:
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1 or 2 paid staff
1 paid (expert) intern
(FINANCIAL) OPTIONS FOR
SECRETARIAT
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How could it be financially sustainable?
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Continue applying for LLL grants in order to have
money available
Apply for bigger administrative grant: from YIA to Jean
Monnet (we are still waiting from clarification from
Erasmus +)
Reducing the number of CD members?
some more administrative tasks could be taken care of by staff, (ie,
Financial director, Secretary General, Fundraising, Communication..)
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Use EU programmes like “youth worker mobility” of
YIA, EVS, Grundtvig,
WHAT DO WE WANT?
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Feedback on the concept, your questions and
clarifications if needed
To build a task force to explore seriously all
financial options and be able to have a serious
proposal at Agora Patra

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