Five Year.Annual Plan GPNA Q A MHDA Spr[...]

Report
MHDA Spring Conference 2013
Chandra Broadnax, Program Analyst
Detroit Field Office PIH
PHA Plan Process
Established by Section 5A of the United
States Housing Act of 1937 (42 U.S.C.
1437 et seq.). Section 5A(b) of the U.S.
Housing Act of 1937 (42 U.S.C. 1437c1(b))
 Amended by the 2008 Housing and
Economic Recovery Act (HERA), Sections
2701 and 2702, Small Public Housing
Authorities Paperwork Reduction Act.

Related information
 PIH
Notice 2008-41
 Provides guidance for the process
of PHA Plans
 Implements Title VII
○ Qualified vs Non-Qualified PHAs
 Implements revised PHA Plan
templates
 Implements revised Certifications
HERA
 Signed July 30, 2008
 Provided exemptions for
Qualified PHAs
 Provided revised FO review
protocol for Qualified PHAs
 The Detroit Field Office is not
required to review annual plans
submitted by Qualified PHAs
Two Categories of Distinction
 Less
than 550
Units
 Not Designated
troubled under
PHAS
 No failing SEMAP
during the prior
12 months
Qualified PHAs
Non-Qualified PHAs
Any PHA that doesn’t
meet those
thresholds
How Do I know if I am Qualified?
HUD
posts the Qualified
PHA list on HUD.GOV
If
you have any questions
contact your PHRS
Am I still Qualified?
 What
if my status changes
after the "Qualified" PHA list
is posted on the PHA Plan
webpage?
 Your PHA will continue to be
monitored pursuant to the
posted rating until a new list is
published
Why a PHA Plan?
Needs
Tenants,
Community
and
Quality of Life
Budget
Strategic
Planning
Goals
Programs
& Policies
Basic Components of a PHA Plan
1. Five
Year Plan
 Every Fifth Year regardless of
designation
2. Annual
Plan
 Every Year if unqualified or troubled
 Certifications are still required
annually
Five Year Plan
 First
submission required in
2000
 Guidance and Regulation
 PIH 2000-43 , III.B.8
 24 CFR 903.19
 24 CFR 903.6
Changes or Amendments to the
Five Year Plan

Per 24 CFR 903.21
 You may amend or modify the Five Year
Plan
 If the change is outside of the previously
submitted/approved substantial deviation,
you must comply with initial submission
requirements of the plan (including
timelines) i.e.
○ RAB, Consistency with the Consolidated
Plan, 45-Day Public Review, Board
Resolution, Official submission and review by
HUD
Substantial Deviation/Significant
Amendment

Substantial
Deviation

PIH-99-51
 Changes to rent or
 At your discretion
 You must state basic
criteria in the annual
plan
 Definition must be
included in Section 10
○ Or provided as an


attachment



admissions policies or
organization of the
waiting list;
Additions of nonemergency work items
not previously included
Change in use of
replacement reserve
funds under CFP
Any change in
demo/dispo
Any change in
homeownership
Any change in
conversion
What if there are changes to the
approved 5 YR Plan?
 On an as-needed basis, you can submit
a revised plan
○ Changes are outside of the significant
deviation or significant
amendment/modifications to the approved
CFP Five-Year Action Plan.
○ The actual difference in costs, work
items, etc. would need to be
determined in the deviation
Discussion on Field Office Review Process
What to Submit and
Where to Submit it
Form/Certification
HUD 50077
HUD 50070
HUD 50075
HUD 50075.1
HUD 50075.2
HUD 50077-CR
HUD 50071
Form SF-LLL
HUD 50077-SL
Submission Method to
HUD
Email/Mail
Email/Mail
PHA Plan Website
PHA Plan Website
PHA Plan Website
Email/Mail
Email/Mail
Email/Mail
Email/Mail
Submission Due Dates
FYE
(Fiscal Year
Ending)
12/31
FYB
(Fiscal Year
Beginning)
Jan 1, 2013
Due
Date
Oct 18, 2012
3/31
April 1, 2013
Jan 16, 2013
6/30
July 1, 2013
April 17, 2013
9/30
Oct 1, 2013
July 18, 2013
PHA Plan Review
If approved, PHA
Plan Coordinator
posts to PHA
Plans Website
Director Signs
letter and PHA is
notified of
approval or
identified
deficiencies
PHA Submits
initial or
subsequent
version of PHA
Plan to PHA
Plan Website
Entire Process
should take
75- Days or
less
PHA Plan
Coordinator pulls
plan/tracks
submission date
PHA Plan
Coordinator
Alerts the PMT
Team & Review
begins
PHRS
conducts the
Field Office
Review
Process
FA Review
FM Review
Any questions regarding PHA Plans can be directed to your assigned PHRS
Question and Answer
Five Year Plan/Annual Plan and
GPNA
 Question-
When is my GPNA submittal
due? Do I have to complete the GPNA
before I do my next PHA Plan?
 Answer – Depends…
 Question-
Do I have to do a GPNA even if
I do not have enough money to make all of
the improvements?
 Answer – Yes, it is the basis as contained in
the PHA Plan
Five Year Plan/Annual Plan and
GPNA
 Question- Am
I required to include
each and every ECM in my Capital
Fund 5-year and annual plans?
 Answer – No, only those energy
conservation measures (ECMs) for
which you have funds
Q & A / Resources
Brief HUD Updates

PIH Notice 2013-10 Emergency Safety&
Security Funding (5/3/2013)
 Applications due by June 19th, 2013
○ This year, Congress appropriated $20 million in funding
to provide assistance to “public housing agencies for
emergency capital needs including safety and security
measures necessary to address crime and drug-related
activity as well as needs resulting from unforeseen or
unpreventable emergencies and natural disasters
excluding Presidentially declared disasters occurring in
fiscal year [2013]

PIH 2013-07 (3/5/2013)
 Agreements with Responsible Entities and
Timing for Environmental Reviews
Brief HUD Updates

PIH 2013-06 (2/4/2013)
 Radon Information For PIH Programs

PIH 2013-04 (1/28/2013)
 Guidance on Verification of Excluded Income

PIH 2013-03 (1/22/2013)
 Public Housing and Housing Choice Voucher
Programs – Temporary Compliance
Assistance
 (FAQ posted on 3/1/2013)
HUD.GOV Resources

PHA Plan/Five Year Plan/Annual Plan-
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/p
ha

EPIC & Five Year Plan/Annual Plan-
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/pr
ograms/ph/capfund/epic

PNA/GPNA-
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/progra
ms/ph/capfund/physicalassessment

GPNA Tool-
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/progra
ms/ph/capfund/gpnatool

Notices, Rules, & Regulation-
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/publicat
ions/notices

PIH News to Use –
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/post/an
nounce

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