NM Aging and Long-Term Services Department

Report
NM Aging and Long-Term Services
Department
Aging Network Capital Initiatives
Collaborative Capital Project Planning
Aging Network Training
April 8, 2014
Today’s Presentation
1. 2014 Legislative Session
 Capital Appropriations & Reauthorizations
 Issues & Trends
2. Capital Projects Bureau Grants Administration
3. Reporting Requirements
4. Projects Ending 6/30/2014
5. Q & A
2
2014 Legislative Session
ALTSD Capital Outlay Appropriations
General Obligation Bond (SB53)
Project
Amount
Code Compliance-Renovation
$ 2,104,560
Vehicles
$ 5,660,000
Meals Equipment
$
Other Renovation
$ 2,004,320
Other Equipment
$ 370,500
New Construction Major Addition
$ 5,355,000
TOTAL
949,410
$16,443,790
NOTE: The question pertaining to the sale of the General Obligation Bonds will be on the
November 2014 ballot. If voted in, the funds will be available 7/1/15.
3
2014 Legislative Session
ALTSD Capital Outlay Appropriations
Severance Tax Bond (HB55)
Project Type
Albuquerque North Domingo Baca
Multigenerational Center – plan, design,
renovate and improve
Albuquerque North Valley Senior Center –
plan, design, construct, renovate, equip and
furnish
Chichiltah Chapter Senior Center – to plan,
design and construct a parking lot, including
lighting
Two Grey Hills Senior Center – to plan,
design and construct an addition
TOTAL
Amount
$107,500
$120,000
$150,000
$50,000
$427,500
NOTE: The State Board of Finance is preparing to issue publicly-sold STB’s. We expect the funds
will be available 7/1/14.
4
2014 Legislative Session
ALTSD Capital Outlay
Reauthorizations (SB163)
Project
South Valley Multipurpose Family Services Center
CHANGE OF PURPOSE AND AGENCY (From DFA LGD to ALTSD)
Atrisco Community Adult Day Care & Respite Facility – to purchase land and building and to plan, design,
renovate construct, furnish and equip; time extended through 2016
Manuelito Chapter Senior Center – plan, design, construct
CHANGE OF PURPOSE AND AGENCY (From ALTSD to IAD)
Manuelito Chapter Multipurpose Building – to plan, design, construct
Pueblo of Zuni Senior Center – code compliance improvements
CHANGE OF PURPOSE
Pueblo of Zuni Senior Center – to plan & design a new senior center
Blanco Senior Center – meals equipment
CHANGE OF GRANTEE
Lower Valley Senior Center – meals equipment
Fred Luna Senior Center – to make improvements for building code compliance, including purchase and
installation of equipment
EXPAND PURPOSE
Fred Luna Senior Center – may include planning and design
5
Amount
$1,041,692.65
<$50,000>
$230,000
$13,250
$300,000
2014 Legislative Session
Issues and Trends
 Bond appropriations will no longer fund capital requests of $5,000 or less.
 ALTSD received a special appropriation for $175,000 in HB2. This will be used to
provide funding to the AAA’s for “small dollar purchases” of less than $5,000.
 ALTSD will continue to develop strategies to work with providers to assist local
governments to provide essential equipment for operations.
 There is continued emphasis on community planning for local government
capital needs -- Infrastructure Capital Improvement Plan
 FY 2016-2020 ICIP DEADLINES:SPECIAL DISTRICTS - JUNE 16, 2014;
NATIVE ENTITIES - JULY 14, 2014; COUNTIES AND MUNICIPALITIES SEPTEMBER 2, 2014
http://www.state.nm.us/capitalprojects/
 New emphasis on Asset Management (CO Forms 1,2,3)
 ALTSD has plans to continue providing Training and Technical Assistance in this area.
• Planning and design phase of construction projects must be completed before
construction funding will be allocated
6
ALTSD Capital Projects Bureau
Grants Administration
 Manage the contracting process, process request for payments and
draw requests to ensuring that all expenditures have proper
justification and are in compliance with the legislative intent and in
compliance with Executive Order 2013-006, Capital Outlay
Reform.
 Track and report project status of capital funds to DFA & LFC.
 Work with providers to annually identify, prioritize, and submit
requests for appropriations to the Executive and Legislative
branches of government.
 Prepare annual Capital Outlay Request Application, conduct
training, work with providers to identify, prioritize requests, rate
and rank the applications, and make recommendations to
management for annual capital asset appropriations.
7
2015 Capital Outlay Request Application
• Provided training and technical assistance throughout New
Mexico at 8 different locations state-wide for the 2015
Capital Outlay Request Application plus a webinar.
4/11/14 Deadline for 2015 Capital Outlay Application and AAA.
6/16/14
Project Review Teams conduct initial capital request reviews, rate and rank proposed
projects, and submit recommendations to ALTSD for the fundable projects list.
6/20/14
ALTSD will finalize recommendations and prepare the request to submit to DFA and
present to Program Advisory Council.
6/30/14
ALTSD submits final request to DFA for inclusion in the State Agency Infrastructure
Capital Improvement Plan.
• Survey Monkey for feedback on 2015 Application Process:
https://www.surveymonkey.com/s/ALTSD_2015_Capital_Out
lay_Request_Application-Training_Session_Feedback
8
Reporting Requirements
(Grant Agreement. ARTICLE VIII. Reports)
 Request for Payment Form
 Paper Periodic Report Due:
MONTHLY
 Paperless Reporting -- DFA Capital Projects Monitoring
System (CPMS) Due:
MONTHLY
9
•
Paper Final Report
•
Notice of Obligation (Article II. Limitations on
Department’s Obligations to Make Grant Disbursement
to Grantee.
Projects Ending 6/30/2014
 Request for Payment Due: Last day to submit
requests for payment for expenditures made in FY
2013 outstanding for goods and services received
is: June 30, 2014
 For projects with balances of <$1,000: grantees will
be encouraged to expend those balances and to
close-out the project timely.
10
Contact Information
Rebecca Martinez
Capital Projects Bureau Chief
[email protected]
Office: (505) 476-4768
Cell:
(505) 231-2451
Fax:
(505) 476-4836
11
Barbara Romero
Capital Projects Coordinator
[email protected]
Office: (505) 476-4704
Fax:
(505) 476-4836
Mary Chavez
Capital Projects Bureau Admin. Assistant
[email protected]
Office: (505) 476-4879
Fax:
(505) 476-4836

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