JOINT PURCHASING PROGRAM

Report
CMS Bureau of Strategic Sourcing
JOINT PURCHASING PROGRAM
State of Illinois
Pat Quinn, Governor
Department of Central Management Services
Malcolm Weems, Director
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What is Joint Purchasing?
Joint Purchasing provides an opportunity for the
State and local governments to work together to
reduce costs resulting from
• Centralized procurement
• Large-volume buying
• Governmental Joint Purchasing Act
(30 ILCS 525)
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Who is eligible?
• Public entities that
• Have the power to tax
• Created by legislative statute
• Not-for-profit rehabilitation facilities
eligible under the State Use Law
• 3,500 local governments participate
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Advantages
• Local governments save tax dollars
• Large discounts
• Avoid administrative costs
• Gain the services of professional buyers
with greater technical research
• State of Illinois also saves
• Larger quantities = Larger discounts
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How Does the Program Work?
• CMS provides contracts
• Develops specifications
• Conducts bidding process
• Awards contracts
• Units buy directly from suppliers
• Issue purchase orders
• Accept deliveries
• Make payments
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Registration Procedure
• Download the Joint Purchasing Manual to
review policies and procedures:
www2.illinois.gov/cms/localgov/jpp/Pages/Default.aspx
• Governing board must pass a Resolution
authorizing participation in the program
(sample Resolution on last page of Manual)
• Registration number assigned for use when
communicating with vendors
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What is Available?
Commodities - Equipment - Services
________________________________________
Law Enforcement Items
Maintenance Materials
Office Equipment, Furniture & Supplies
Personal Use / Safety Items
Vehicles & Parts
Complete list in Joint Purchasing Manual
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www.purchase.state.il.us
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SCOPE:
…ALL STATE AGENCIES, BOARDS, AND COMMISSIONS
UNDER THE GOVERNOR, OTHER ELECTED
OFFICIALS, AS WELL AS LOCAL GOVERNMENTAL
UNITS AUTHORIZED TO PARTICIPATE IN JOINT
PURCHASING. LOCAL GOVERNMENTAL UNITS MAY
CHOOSE TO USE THIS CONTRACT, HOWEVER,
PARTICIPATION IS NOT MANDATORY.
Paper, Xerographic & Bond, TX012
Contract #4016872
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Contract Award Subscription Service
• Automated e-mail notification
• New and revised contracts
• Select as many titles as you require
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Joint Purchasing Newsletter
Each month, 5,000 recipients receive:
• Updates on the latest Joint Purchasing contracts
• Product information and/or ordering instructions
• News regarding State programs for local governments
Among newsletter recipients are elected officials,
directors, administrators, managers and purchasers
• Send email addresses to JP Coordinator to add to mailing list
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Contact Information
Dennis Smith, Coordinator
Joint Purchasing Program
804 Stratton Office Building
Springfield, IL 62706
Office:
Fax:
Email:
217-785-6935
217-782-5187
[email protected]
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