Slide 1

Report
ARC LINKAGE 2014 – SESSION 1 OVERVIEW, TIPS AND HINTS
Rose Firkin - Executive Officer
Deakin Research - Grants
Greg Pullen– Senior Commercial Manager
Deakin Research - Commercial
Deakin University CRICOS Provider Code: 00113B
OUTLINE
1. Revised NCG process
2. Main features of the Scheme
3. Major Changes for 2014 (Partner Organisations)
4. Things to watch for
5. Questions
6. Discussion
Deakin University CRICOS Provider Code: 00113B
REVISED NATIONAL COMPETITIVE
GRANT PROCESS
FYI:
1. Previous ARC and NHMRC round process has been
reviewed and revised
2. Lead times will be longer
3. Will affect Linkage to a degree but will have greater
impact on next ARC DP and NHMRC project rounds
4. Arranging meetings with Faculties and Institutes now
5. Faculties and IFM retain an active role in assessing
the calibre and quality of applications
– Applicants will need to work within Faculty/IFM timelines
Deakin University CRICOS Provider Code: 00113B
WHAT DOES IT MEAN FOR
LINKAGE?
1. Earlier input from Deakin Research – Grants to
Faculties/IFM
2. Greater input from Deakin Research – Commercial
3. Earlier communication with applicant teams to
identify and address issues earlier in the process
(this workshop)
4. Expectation that teams will prepare applications
earlier and have partner engagement commitment
earlier
Deakin University CRICOS Provider Code: 00113B
DEAKIN RESEARCH COMMERCIAL
- ROLE
• Able to help strengthen Partner Organisation
relationship(s)
• Able to identify and address IP issues
• Able to negotiate specific contractual arrangements
• Valuable resource for industry-specific knowledge
Deakin University CRICOS Provider Code: 00113B
MAIN FEATURES – OBJECTIVES
2014 RULES
To promote:
• initiation and/or development of long-term strategic
research alliances between higher education
organisations and other organisations, including
industry and end-users, in order to apply advanced
knowledge to problems;
• the scale and focus of research in the Strategic
Research Priorities;
• opportunities for researchers to pursue internationally
competitive research; and
• growth of a national pool of world-class researchers
Deakin University CRICOS Provider Code: 00113B
MAIN FEATURES – FUNDING &
DURATION (2014 RULES)
• Minimum = $50,000 p.a
• Maximum = $300,000 p.a
• Duration = 2 to 3 years
Deakin University CRICOS Provider Code: 00113B
MAIN FEATURES–SELECTION
CRITERIA
(2014 RULES)
• 20% - Investigators
• 50% - Project
–Significance & Innovation (25%)
–Approach & Training (15%)
–Research Environment (10%)
• 30% - Commitment from Partner
Deakin University CRICOS Provider Code: 00113B
MAJOR CHANGES – PARTNER
ORGANISATIONS (2014 RULES)
• No longer need an Australian Partner Organisation
• Overseas higher education institutions may
participate as eligible Partner Organisations in their
own right without having to find another PO
• Any Conflict of Interest must be declared to Deakin
Research prior to submission (usually applies to CI
conflicts with Partner Organisations)
Deakin University CRICOS Provider Code: 00113B
PARTNER ORGANISATION
REQUIREMENTS
• POs cannot be an eligible organisation; a
controlled entity of any eligible organisation or;
an entity more than 50% owned by an eligible
organisation
• Each PO must meet 3 conditions
–Evidence of new or ongoing collaboration with
Deakin
–No duplication of Commonwealth funding for the
research and/or activities funded for the project
–Cash and/or in-kind contribution
Deakin University CRICOS Provider Code: 00113B
PARTNER CONTRIBUTIONS
• Combined PO’s eligible contributions (cash &
in-kind) must at least match the total ARC
request
• Combined PO’s eligible cash contribution must
be at least 25% of the total ARC request
(recommend aiming for 50%)
• Further information in Session: Linkage
Budgets
Deakin University CRICOS Provider Code: 00113B
PO EXEMPTIONS FROM CASH
CONTRIBUTION REQUIREMENT
• Defined in Funding Rules Definitions
• Includes:
–Registered charities
–Not-for-profit organisations/community
organisations
–Start-up companies
• those commercialising R&D with average annual
revenue not exceeding $5M over past 2 years &
majority of employees and assets in Australia
–Museums or herbaria
Deakin University CRICOS Provider Code: 00113B
THINGS TO WATCH FOR BACKGROUND
• If successful, it can take up to 12 months to negotiate a
Linkage agreement. Why?
Several Key Reasons:
• Partner Organisations were not fully aware of the scheme
• Partner Organisations unable to agree on IP provisions
• Partner Organisations not fully committed to the project
• Large number of collaborators
• Some collaborators not willing to cut their income despite
project receiving fewer ARC funds
Deakin University CRICOS Provider Code: 00113B
THINGS TO WATCH FOR BACKGROUND
Most of the issues can be avoided by:
• Diligent planning & realistic preparation time
• Careful documentation (in the application)
• Open and adequate discussion
• True involvement of parties
• Utilising partner organisations with which you have a solid
relationship
Deakin University CRICOS Provider Code: 00113B
PARTNER ORGANISATION - TIPS
• Proposals must include details of the proposed
collaborative arrangements:
–How is each PO involved in the project?
–How does the project fit with the PO’s overall
strategic plan?
–How is the project of value to each PO?
• Make sure your PO is genuinely committed
–Commitment should be evident throughout the
proposal
Deakin University CRICOS Provider Code: 00113B
PARTNER ORGANISATION - TIPS
• Limit POs (suggest 1 – 3) - do not add for the
sake of numbers, the strength of the
collaboration is key
• Watch the mix of POs – they may have different
strategic directions and priorities
• Each PO must provide a Partner Investigator
for the project
–Make sure it’s someone with whom you can work
–Make sure it’s someone who has the PO’s
backing
Deakin University CRICOS Provider Code: 00113B
PARTNER ORGANISATION - TIPS
• Treat your application as a Memorandum of
Understanding (MoU)
–Biggest issue we have during contract negotiation
is sorting out misunderstandings regarding how
the project will work in practice
• In these instances we refer back to the original
application – it provides evidence of any discussions
–Do not add partners after award – original
partners have “right of way” to negotiate
agreement
Deakin University CRICOS Provider Code: 00113B
PARTNER INVESTIGATORS (PIS)
• PI must have a role within the Partner Organisation
–Are they likely to stay with the same PO for the next
3-4 years?
• PIs must satisfy the eligibility criteria:
–Take significant intellectual responsibility; and/or
–Have the experience and capacity to provide
supervision, support and mentoring of research
personnel associated with the project; and/or
–Have the skills and experience to manage a similar
scale research project
Deakin University CRICOS Provider Code: 00113B
PARTNER INVESTIGATORS (PIS)
• All investigators (including PIs) are assessed
and merit ranked on the following basis
(20%):
–Research opportunity and performance evidence
(ROPE)
–Potential to engage in collaborative research with
end-users
–Time and capacity to undertake and manage the
proposed research in collaboration with the PO
Deakin University CRICOS Provider Code: 00113B
OTHER ORGANISATIONS - TIPS
These are NOT Eligible Organisations or Partner
Organisations:
• Can have PIs on the project for specific expertise
• Can be included without a PI but:
–We highly recommend that they provide one
• Communication can be very difficult if there is no one with a
direct interest in or link to the project
• Contractual arrangements can be more complex
• There are fewer rules regarding their engagement
with Linkage projects
Deakin University CRICOS Provider Code: 00113B
CHIEF INVESTIGATORS (CI’S) TIPS
When formulating teams:
• Do not build in CIs just to boost track records
–Each CI must commit substantially and significantly to
the project and have a particular role for the full term
–Each CI should consider their forward availability
including other major project initiatives, study leave,
inter-institutional transfers etc
• CIs from other Universities – need clear understanding
of their role and what is likely to happen if the ARC
funding is reduced – plan for this in advance
Deakin University CRICOS Provider Code: 00113B
GRANTS WEBSITE & RESOURCES
We provide a dedicated page for each major
round and scheme
• http://www.deakin.edu.au/research/grants/oppo
rtunities/arc-linkage-projects.php
• Includes:
– timelines, specific resources (salary calculators,
application templates, stipend rates) and links to
ARC documentation (2014 at present)
Deakin University CRICOS Provider Code: 00113B
FINAL TIP
• Applications are not yet open on RMS
• Get an RMS profile immediately
• Get your co CIs and PIs to do the same
Deakin University CRICOS Provider Code: 00113B
QUESTIONS?
• Further Information Sessions will be
provided:
Ideas for Potential Topics?
Deakin University CRICOS Provider Code: 00113B
DISCUSSION
Deakin University CRICOS Provider Code: 00113B

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