How to Report Preschool-Aged Students

Report
Grade PS –Reporting Rules: Page 25 (SIRS)
Grade PS –Reporting Rules: Page 26 (SIRS)
UPK & PreK Reporting Rules: Page 27 (SIRS)
Grade PS Program Service Disability
Code:
 Preschool-aged student with a Disability – 5786. Use
this code ONLY if the child was classified by CPSE). If
the student is in the determination process (4034/140)
do NOT report this disability type until the child is
classified by CPSE and SPED services start.
Other “PreK” Program Fact (Services)
Codes:
 “Other” PreK program — 990
Level Designation: District-level service.
Description: Indicates participation in a prekindergarten program other than
UPK.
Entry Date: Date student enrolls in the program.
Exit Date: Date the student completes the program or date the student
terminates the program without completing it.
Reason for Ending Code: Not used
 Preschool-aged student with a Disability – 5786 (ONLY if the child
was classified by CPSE)
UPK Program Fact (Services) Codes:
 “Universal” PreK program —902 (Students reported with a 902 Program
Service Code must also be reported with a Universal PreK Setting code
(see below)
Level Designation: District-level service.
Description: Indicates participation in a Universal Prekindergarten Program.
Entry Date: Date student enrolls in the program.
Exit Date: Date the student completes the program or date the student
terminates the program without completing it.
Reason for Ending Code: Not used
 Type: Universal PreK Setting Codes (Report one ONLY if the student was
reported with a 902 code above)
1309 District-operated; 1320 Day care center; 1331 Head Start; 1342
Family or Group Day Care; 1353 Nursery School; 1364 BOCES; 1375
Special Ed 4410 Preschool; 1386 Nonpublic School; 1397 Museum;
1408 Library; 1419 Other
 Preschool-aged student with a Disability – 5786 (ONLY if the child was
classified by CPSE)
Grade “PS” Review:
 Grade PS Student:
 You are reporting their services received only. Not their enrollment in a
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building.
The BEDS of location is their SPED service provider code.
They are the only students to get the codes (4034 and 140 – determination
process codes)
The 4034 and 140 codes are the only enrollment codes that can have the district
BEDS of location (District code +0000) in the enrollment screen.
4034 is ALWAYS ended with a 140 code. A 140 code ends the determination
process for any reason (i.e. parents stop evaluation or a meeting was held an a
decision was made)
The 5786 program service code (preschool aged student with a disability) is only
assigned if the child is found to be classified (following 4034/140 codes) and
services start.
If a child received summer CPSE services as a grade PS student – they need the
appropriate enrollment records and program service records.
Grade “PKH” or “PKF” Review:
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Grade PKH or PKF Student:
 You are reporting their enrollment in a building/program (UPK or Prek Program)
 Report EVERY Grade PKH or PKF students (classified or not)
 There are two types of PreK programs: UPK and “other” Prek
 If the program is a DISTRICT-OPERATED UPK program, you need: Your district building BEDS
code as the location code in enrollment and Grade PKH or PKF. You also need TWO program
service codes:
 902 Universal PreK Program
 1309 District-operated setting type
 If the program is a UPK Program NOT district-operated, you need: Your district code +0666 at
the end as the location code in enrollment and Grade PKH or PKF. You also need TWO
Program Service Codes:
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902 Universal PreK Program
 A setting type code – do NOT use 1309 district-operated
 If the program is an “Other” PreK program (i.e. BOCES program, not a Universal PreK program),
you need: The program BEDS Code (i.e. BOCES code) as the location code in enrollment and
Grade PKH or PKF. You also need ONE program service code:
 990 “Other” PreK Program
Contact Info and Cheat Sheets:
 Please see our Cheat Sheets on our
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Resources/Announcements/Downloads page:
http://portal.neric.org/sites/services/DW/Pages/Downloads.aspx
http://portal.neric.org/sites/services/DW/Documents/Help%20Document
s/CPSE%20ENROLLMENT%20RECORD%20FLOWCHART.pdf (Grade PS
and District operated UPK flow chart)
http://portal.neric.org/sites/services/DW/Documents/Cheat%20Sheets/H
ow%20to%20Report%20UNIVERSAL%20PreK%20Students.pdf
(How to Report UPK students)
http://portal.neric.org/sites/services/DW/Documents/Cheat%20Sheets/U
PK%20AND%20PK%20ENROLL%20LOCATION%20AND%20PROGRAM
%20TYPE%20AND%20SETTING%20CHEAT%20SHEET.pdf
(UPK and Other PreK Cheat Sheet)
Under “Policy,” click “Reporting Student Data in SIRS” on pages 25-27
(Grade PS, PKH or PKF enrollment codes and location codes):
http://www.p12.nysed.gov/irs/sirs/
Please email all questions to: [email protected]
Or call our Data Warehouse Hotline at: 518-862-5409

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