Writing a good CV - GRID and Advanced Information Systems

Report
AIS
Administrative Information Services
GS
GS
General Services
Department
Writing a good CV
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
Rostislav Titov, CERN
AIS
Why?
GS
Typical selection process
150 candidates applied
30 candidates selected for testing
10 candidates interviewed
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
1 person gets the job
AIS
Conclusions
GS
• Your CV should really stand out
– outstanding CV shows your talent and motivation
• It should be tailored to employee’s needs
– modify your CV for each employer
• Don’t give the recruiter a reason to reject it
– funny e-mail, weird hobby, spelling mistake…
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
Your challenge: writing a CV that would
impress a recruiter in 20 seconds and will
be among the 20% of not rejected ones.
AIS
General Principles
• 1-2 (or 3) pages maximum
• Nice layout, readable 11pt typeface
• Well-structured
• Every word and line should be relevant
• No spelling or grammar mistakes!
• Don’t write in the first or third person
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
 I improved the work process …
 He improved the work process …
 Improved the work process …
GS
AIS
Types of CV
GS
• Chronological
– what most recruiters would expect
– focuses on work history
– best if you have a strong, solid history
• Functional
– focuses on skills and experience
– good if you don’t have a lot of work history
– good if you change career or have gaps
• Combination
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
– first skills and experience, then work history
– best if you want to highlight relevant skills while
also showing your work history
AIS
Chronological CV
GS
Personnel Information
Summary
Work history
Reverse-chronological,
recent jobs first
Education and training
Internet
Services
Skills
Publications
Other relevant information
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
AIS
Functional CV
GS
Personnel Information
Summary
Skills & Competencies
Education and training
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
Work history & Other information
AIS
Combination CV
GS
Personnel Information
Summary
Detailed competencies
and skills
Work history
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
Education, training,
other relevant information
AIS
GS
CONTENTS
 Personal Information
 Summary
 Work History
 Competencies & Skills
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
 Education & Training
 Spoken Languages & other information
AIS
Personal Information
GS
• Name
– make it stand out by using a larger font
• Contact details (make sure they are correct!)
• Age or date of birth
– possible but not required
• Including photo is not recommended
– unless really important for job (i.e. model business)
– you are judged by ability to work, not by your smile
– photos in CVs are not allowed in some countries
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
• Marital status, nationality, height, weight, …
– NO (unless needed)! It is not your profile on a dating site
– in some countries it is illegal for recruiters to ask
AIS
E-mail
GS
A funny e-mail address could ruin your CV
• Don’t use your current employer’s mailbox
– you may find yourself in an awkward situation
– the CV might “fire” after you quit the company
• Make sure your contact details are correct
– not a rare reason of non-inviting good candidates
• Create a new professionally-looking e-mail
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
– it just takes 5 minutes
– try to deriver it from your name/surname
AIS
Summary
GS
• Not strictly required… but extremely important
• No more than 3-6 lines
• It is the first (and possibly the only!) thing
the recruiter will read
• Don’t put your objectives, tell who you are
(tailored approach vice “wide shot”)
• Don’t use quotations (your CV will be rejected!)
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
“A regional branch employee looking for a job in the headquarters decided to show his sense of
humour and knowledge of Russian classics by starting his CV with: "Милый дедушка Константин
Макарыч, сделай божецку милость - забери меня отсюда..." (Dear grandfather, Konstantin
Makaritch, for Christ's sake, I beg you, take me away – A. Chekhov).
P.S. Refused. We have too many clowns already.”
AIS
Poor
Summary
Summary
Cliché
GS
You are expected to be…
“A good team player, self-organized
and highly motivated, is looking for
an interesting well-remunerated job”
Redundant
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
Not perceived well
This summary is a waste of space and is
counterproductive
AIS
Good Summary
GS
“A J2EE developer with over 7 years of
experience in writing and supporting
large-scale software in multinational
teams. Lead architect of a corporate
Java-based system (16’000+ users).”
Vacancy: “An international company is looking for a J2EE developer
for maintaining and developing a corporate recruitment system”.
• Tailored to the employee’s needs
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
• Immediately tells you have the right profile
AIS
Work History
• Chronological, recent jobs first
• No unexplainable gaps
− include reasonable explanations
− do not cheat
• Explain in which sector/area the company
works if it is not obvious (what is Beeline?)
Internet
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CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
• List your key responsibilities/achievements
• Use action “resume words”!
GS
AIS
Power Words
GS
Including power resume words increases
chance of getting hired by 80%!
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
accelerated accomplished achieved addressed administered
advanced advised applied arranged assessed assisted assured
audited awarded built changed chaired clarified classified collected
compared completed conducted conceptualized considered
consolidated constructed controlled converted coordinated
corrected created defined delivered demonstrated described designed developed devised
diagnosed directed distributed documented doubled drafted earned edited endorsed
enlarged ensured established estimated evaluated examined expanded explained explored
extended financed formulated found gathered generated guided handled helped identified
implemented improved incorporated increased innovated installed interviewed introduced
invented invested investigated launched led made maintained managed measured modified
moved negotiated opened organized participated performed persuaded planned prepared
presented processed procured promoted proposed provided published purchased
questioned raised realized received recommended recruited redesigned reduced
reorganized repaired replaced reported researched resolved restored revamped reviewed
revised saved selected set up simplified sold solved specified staffed streamlined
strengthened structured studied submitted succeeded suggested summarized supervised
surveyed systematized tackled tested traced trained transformed translated treated tripled
troubleshoot turned tutored uncovered unified unraveled updated upgraded used
utilized verbalized verified visited widened worked wrote …
AIS
Work History: example
GS
Best Insulation, Ltd., May 2009 - Now
Vice-Director
 Managed daily operations of a $1 million foam insulation company.
 Restructured product pricing/discounts resulting in an 80% bid acceptance rate.
 Implemented new bidding process utilizing Excel spreadsheets to formulate
more accurate bids.
 Doubled company income by optimizing internal business processes
Crazy Constructions, April 2006 – May 2009
Manager
 Optimized business process allowing to save about 150’000$ per year
 Trained and supervised work crews in more efficient product installation
techniques that have reduced material waste by 20% and labour hours by 43%.
 Established a new safety policy
“Russian House” Construction company, April 2001 – April 2006
Work superintendant
Internet
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CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
 Supervised construction of 2 skyscrapers in the Moscow business centre
 Directly managed work of about 150 workers
 Improved construction quality by introducing innovative building techniques
AIS
Dealing with gaps in the career
GS
• Don‘t list the month for “over a year” positions
− e.g. say 2008-2012
• Freelance, consulting, volunteering count as a job!
− list them as you would list other jobs (job title, dates, etc.)
− If you were on training, list it in the “Education”
• For big gaps, put the explanation in the history
− consider everything you were doing (e.g. travel, family)
− try to present them so they're relevant to your job objective
Internet
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CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
• Explain irrelevant gaps honestly and with dignity
− don‘t refer to illness or unemployment, write instead about
something you were doing during that time, even if it’s not
related to your job objective.
AIS
Dealing with gaps in the career (2)
GS
• Here are some “job titles” to cover gaps:







Full-time Student
Independent Study
Full-time Parent
Family Management (or Home Management)
Family Financial Management
Adventure Travel (or Travels to …)
Personal Travel
• Call the section “History” instead of “Work
History” if it includes “gap descriptions”
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
• Be prepared to explain gaps at the interview
AIS
Competencies & Skills
GS
• Start with the most relevant skills
• Indicate your level of proficiency
– how many years of experience?
– when have you used it last time?
– have you used it in real projects or just for fun?
• Give examples
– use action words
• Don’t waste much space on irrelevant skills
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
– will Lisp skills help you to get a Java-coder’s job?
• Don’t put things you are not easy with
AIS
Competencies & Skills: Example
GS
Human Resources (8 years of experience, last used in 2012)
 Established a pro-active career monitoring process (2012)
 Designed and implemented a modern recruitment and staffing policy (2010)
 Improved staff selection process by introducing a new software tool (2007)
 Comprehensive understanding of Russian employment law legislation
Leadership & Project Management (4 years of experience, last used in 2012)
 Designed, staffed and lead an award winning new recruitment unit
 Introduced Key Performance Indicators in HR selection process
 Directly supervised 18 persons
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
AIS
Competencies & Skills: Example 2
GS
Java – over 7 years of experience (J2EE/Spring/GWT/Hibernate)
 Lead developer of a large corporate Java-based system
 Designed robust and scalable web applications (16’000+ users)
 Developed a billing application (1500 users) using Spring/GWT
 Improved system maintainability by rewriting it with Hibernate
C++ – 4 years of experience (last used in 2010)
 Created an expert system for Government of Ukraine
 Maintained and enhanced 7 mission-critical C++ applications
Web technologies – 5 years of experience
Internet
Services
 Redesigned web interface of a big corporate system with AJAX
 Created a corporate web site with HTML5/CSS3/JQuery
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
AIS
Education
GS
• Most recent and most relevant first
• Give qualification details, place and date
– you can include incomplete qualifications but make
it clear that you have not completed them yet
• Do not include irrelevant qualifications
• Include relevant training (e.g. courses) and
other facts (e.g. prizes in school competitions)
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
• Experienced job seekers: include basic facts
AIS
Other Information
GS
• Languages
– With some details (oral skills, reading skills, etc.)
• List of publications / presentations
• Don’t put “references available upon request”
– You are expected to provide them if needed anyhow
• Hobbies? Don’t mention them, unless you
are sure they will help to get the job!
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
– They take precious space
– Employers don’t have to care
– Weird or inappropriate hobbies could lead to a fail
“Hobbies: computer games, hacking web sites”
AIS
GS
COMPOSITION
 Don’t use too many fonts and colors
 Main font size 10-12pt
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
 A bit of colour might improve the CV
AIS
Structuring
This is how recruiters look at your CV
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
GS
AIS
Structuring
GS
Java. Over 7 years of experience (J2EE/Spring/GWT/Hibernate).
Lead developer of a large corporate Java-based system. Designed
robust, durable and scalable web applications used by thousands
of persons worldwide and available on 24/7 basis. Developed a
billing application (1500 users) using Spring/GWT architecture.
Improved system maintainability by rewriting it with Hibernate.
♦ ♦ ♦ ♦ ♦
Java – over 7 years of experience (J2EE/Spring/GWT/Hibernate)
 Lead developer of a large corporate Java-based system
 Designed robust and scalable web applications (16’000+ users)
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
 Developed a billing application (1500 users) using Spring/GWT
 Improved system maintainability by rewriting it with Hibernate
AIS
Spelling and grammar
• No errors allowed!!!
– they indicate you are uneducated,
lazy, careless or not professional
• No red highlighting ≠ no errors
– e.g. than ≠ then
• Show your CV to a friend
• Have it checked by a native speaker
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
GS
AIS
Distribution
GS
Paper version
• Use the best possible paper and printer
• Don’t fold unnecessarily
Electronic version
• PDF or Word format
• No ZIP, RAR, JPEG, TIFF,...
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
No one called… Perhaps
I shouldn’t have sent my
CV in CorelDraw format?
AIS
GS
SOCIAL NETWORKS
 Great tools for job hunting
 Online profile might be more up to date than the CV
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
 They don’t substitute the need for CV
AIS
Social Networks Usage
LinkedIn
•
•
•
•
Very powerful professional network
Get references and endorsements
You could use it for company search
Gives you a list of jobs you are interested in
Facebook
• Don’t afraid to network on Facebook
• Friends who know you could help you
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
Twitter
• Let people know you are looking
• Tell people what you are looking for
GS
AIS
Social Networks Dangers
“Your first impression isn't made with a firm
handshake – it's with a Google search”
• Survey: 70% of candidates refused based
of what was found about them online
• Remove complaints about your job, any
confidential work information, photos of
yourself acting in an inappropriate way, …
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep
• Make your Facebook
profile private
GS
AIS
GS
Questions?
[email protected]
Internet
Services
CERN GS Department
CH-1211 Genève 23
Switzerland
cern.ch/gs-dep

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