Project Kickoff Sample - Carnegie Mellon University

Report
Carnegie Mellon
[Your Project Name]
Kick-Off Meeting
Month, Year
Agenda
 Background
 Project Approach & Timeline
 Project Assumptions & Constraints
 Roles & Responsibilities
 Project Governance
 Next Steps
 Question & Answer
Carnegie Mellon
Background
The project was initiated to:
 Goals.
Carnegie Mellon
Project Approach
The project will take a phased approach
 Outreach & Requirements: [Dates; Notes]
 Design Phase: [Dates; Notes]
 Implementation Phase: [Dates; Notes]
Carnegie Mellon
Project Timeline
January
February
March
April
May
June
July
August
Sept
October
November December
Requirements
Scope
Defined
Design
Build
Implementation
Build &
Implementation
Complete
Testing
Project Management, Weekly Meetings; Communications Embedded in the Project Lifecycle
Carnegie Mellon
Project Assumptions
Functional
Requirements
• #1
• 2
• 3
Infrastructure
Requirements
• Req 1
• 2
• 3
Carnegie Mellon
Project Constraints
Constraints
• #1
• 2
• 3
Carnegie Mellon
Project Governance
 [Name] Project Sponsors
 Project Management Approach
 Assist in strategic planning with campus partners to ensure alignment of
desired success criteria and project delivery
 Leverage centralized project workspace to collaborate with project team
and stakeholders
 Provide standardization in planning, scheduling, reporting and control
 Establish weekly project management meeting
 Store documents in centralized repository
Carnegie Mellon
High Level Communications Plan
Communication
Area
Communication
Activity Area(s)
Audience
Ownership
Executive


Monthly meeting
Bi-weekly reporting as
requested
Project Executive
Committee
Project Lead; Computing Monthly and more
Services Sponsor
frequently as appropriate
Internal Stakeholder Outreach &
communications


Team site
Functional requirements
meetings
Ad-hoc communications
Computing Services, and Project Lead
Campus Stakeholders
Examples – ongoing
communications
activities
Monthly status report
Meeting notes & actions
Project schedule &
milestone progress
reporting
Project team;
Stakeholders
Weekly – ongoing
communications
activities

Standard Project Reporting &
Communications



Project Lead
Timeline/
Frequency
Carnegie Mellon
Roles & Responsibilities
Name
Role
Project Activities
Functional Project Lead
Outreach to campus; Project direction
Computing Services sponsor
Computing Services relationship with campus; Resource
management; technical guidance
Technical leader in requirements elicitation and analysis; facilities
planning, design, and deployment planning
Project management best practices
Technical Lead
Project Lead
Carnegie Mellon
Risk Management
#
Risk Element
Risk Response
1 Schedule Delays -
1. Conduct project planning to create detailed schedule.
2. Use PM resource to manage the schedule
2 CMU Resource Constraints;
1. Engage sponsor groups
2. Communicate deadlines
3. Identify critical path elements for focused work activities.
3
4
5
6
Carnegie Mellon
Next Steps
Upcoming Milestones – Next 30 Days
Task
Expected Completion Date
Carnegie Mellon
Comments & Questions
Carnegie Mellon

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