ENVELOPE

Report
All envelopes include the following
elements for both the sender and receiver.
 Name of the individual or company
 Department or division
 Company name
 Street address (with any apartment, suite, or floor
numbers on the same line)
 Post office box number
 City, state, and ZIP code
 Country (if sent to another nation)
Unfolded
First Fold
Second Fold
.
Do not cover a stamp with adhesive tape.
Make sure the stamp is positioned so that its
cancellation will not affect the addresses.
Be sure there is enough postage. Always check
letters of more than three pages, letters with
inserts, or letters to foreign countries for correct
postage. There are few things that will annoy a
correspondent more than having to pick up and
pay for a postage due letter.
You do not have to type this in if you are using stationery
preprinted with the return address. Stickers or rubber
stamps may be used, although a sticker with a return
address usually is reserved for personal letters.
If using an envelope with a double window, make sure
the letter is folded and inserted so that the return address
shows through the upper window.
With some personal letters written on stationery with a
small envelope, it may be necessary to put the return
address on the envelope flap after sealing the envelope.
If you are using envelopes with windows, make
sure the address appears clearly through the
window.
An "Attention Line" for routing normally
appears on the main address, but if there is a
space limitation, it may appear in the lower left
hand corner of the envelope.
Addresses on envelopes are normally singlespaced.
Department of History
Attention: Miss Abigail Beecher
Klondike Regional High School
Dawson, Yukon EFG 123 Canada
U.S. POSTAL GUIDELINES
Return address area
Logo or advertising area
Postage area _________
Suggested address area
-1”-
Nonaddress information ___________
Name of addressee ________________ MR CHADRA SINGH
Name of company _________________CAMPUS CAFÉ
(2,54 cm) Street address ____________________ 102 N. OAKLAND AVE
City, state, zip code ________________ BERKEYLEY CA 94012
Country __________________________ USA
5/8”
-1”-
According to the U.S. Postal Service, the
address should follow these guidelines:
 Print or type the information in black or dark ink, all capital
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letters; avoid using italics or exotic typefaces.
Double-space the entries if possible; if there are too many lines
in the address, single-space the entries.
Omit all punctuation in the addressee’s title or initials, in the
company name, in the street address, or in the city and state line.
Include floor, suite, apartment, and directionals (north, east,
etc.); use Postal Service abbreviations.
Put two spaces between work groups such as street address and
suite or apartment number – and between city and state – and
two to vive spaces between the state and ZIP Code.
Use the two-letter abbreviations for states and other regions.
Use the ZIP Code or the ZIP + 4 Code to speed up processing
your mail.
An address following these guidelines
would look like the following:
ATTENTION: DARLENE F. COSWELL
AMERICAN DATANET CORPORATION
43 S MARINO DR SUITE 600
SAN FRANCISCO CA 94115-4398
USA
MS DARLENE F. COSWELL
VICE PRESIDENT-FINANCE
AMERICAN DATANET CORPORATION
43 S MARINO DR SUITE 600
SAN FRANCISCO CA 94115-4398
USA
For special features in the address,
use the following guidelines:
 For formal letters do not abbreviate compass directions in the
street address unless they follow the address: 124 South
Fairbanks Avenue but 124 Fairbanks Avenue SW
 Type notations for special mailing instructions (SPECIAL
DELIVERY, EXPRESS MAIL, PRIORITY MAIL) in capitals two lines
below where the stamps are placed.
 Type the attention line above the company name; you may
type either “Attention” or “Attn.”
ATTN: GREGORI STANISLAVSKI
A-V IMPORTS
87 MIAMI LANE
ORLANDO FL 33210
USA
For special features in the address,
use the following guidelines:
 Type the Personal or Confidential line two lines above and
just to the left of the address.
Personal
MR RANDAL YU
HOME STATE BANK
922 ARLENE BOULEVARD
MADISON WI 51443
USA
Common Address Abbreviations
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Avenue
Expressway
Hospital
Junction
Lakes
Meadows
Palms
Parkway
Road
Shore
Square
Terrace
Union
Village
AVE
EXPY
HOSP
JCT
LKS
MDWS
PLMS
PKY
RD
SH
SQ
TER
UN
VLG
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East
Heights
Institute
Lake
Lane
North
Park
Plaza
River
Rural
South
Station
View
West
E
HTS
INST
LK
LN
N
PK
PLZ
RV
R
S
STA
VW
W

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