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BUS 1040 Project Management Week 12
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Agenda:
Collect Group Final Written Project - see next slide for
deadline
Group Presentations. See slide for your day of the week.
Team Quiz on Team function.
Team Quiz on Project Manager.
Review this week’s PowerPoint.
Home assignment – review next week’s quiz on web site
Project Organizations.
BUS 1040 Wk. 12
Professor Fred Pentney
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Final Written Group Project etc.
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Collecting in the first 10 minutes of class.
After that will be considered late
Lates will receive a max. mark of 50% if it meets that
grade.
Marks for Written report and Presentation will be
provided on Web CT prior to you writing your Final Exam
so you know your current earned marks entering Exam.
No corrections to Weekly posted marks will be made
after Week 12.
BUS 1040 Wk. 12
Professor Fred Pentney
2 of
BUS 1040 Project Management Week 12
This Monday – see other lists class only
Wk.11 completed
VAGC Pools
Charity Rollerthon
The Stadium
Consortium
Wk 12 Presentation - Wk. 13 Presentation
Start with JieZhang
Jie Zhang and Group
– go first in Wk. 12
Rally in Asia
URBN
MCN. Pet Lovers
4 Guys and a Girl
T1 Sportsmark
The Matt Cortez Treo
Banquet
Yellow Jackets BZZZ
Skeeters
The Leftovers or
Fred
•10 mins each plus set up . Please no “Traffic” during presentations
•Break. Exam review
BUS 1040 Wk. 12
Professor Fred Pentney
3 of
BUS 1040 Project Management Week 12
This is Wednesday class only – see other lists
Wk 12 Presentation
Wk. 13 Presentation
The Ryan Durhn Quintet
The Rob Patterson Quartet
Car Convention
Anshul Jain Group
Jon Wycoco and the Projecteers
Team Funk
“4” Life
Raquel Daley and Company
GBC Management Group
Euro Trip
Lawrence and friends
The Newton Group
•10 mins each plus set up . Please no “Traffic” during presentations
•Break then finish presentations. Then Quizzes. Team and Project Manager. Exam review
BUS 1040 Wk. 12
Professor Fred Pentney
4 of
BUS 1040 Project Management Week 12.
This is Friday class only – see other lists
Wk 11
Presentation
Wk 12
Presentation
Wk. 13
Presentation
New Wave Store
Design Group
Has
Wet Willies Bar
Wedding
The
The B’day
Planning Group
The Fundraisers
List
True Love
Weddings
And
For
Freedom of
Speech
Who
The rest?
•10 mins each plus set up . Please no “Traffic” during presentations. Break then finish presentations.
•Then Quizzes. Team and Project Manager. Exam review
BUS 1040 Wk. 12
Professor Fred Pentney
5 of
Type of Exam
T and F
 Multiple choice.
You will be given a choice of 1 extra question for SA
 Short Answer – space limits provided.
a) Will ask for checklists for problem solving
b) Will give scenarios and you apply to provided blank
forms
 Long Answers. Total score 100. Worth 30% of Term
marks.
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BUS 1040 Wk. 12
Professor Fred Pentney
6 of
Planning for marks.
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To assist you during exam review period
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Quizzes will all be on web site. Must come to class for answers.
Let Instructor know your comfort level on various topics. Need
feedback early enough so Instructor can work with you!
Extra tuition avail. Doesn’t have to be with your own class.
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Mon. After 6 PM. Room 218 St. James
Every Wed. 12.30 PM meet Room 124 in Financial Building - see
notice
Fri. 2.05. 30minutes only. Meet Room 124 in Financial Building see notice Other times by appointment.
Send questions by Email. Answers posted on Y.A.Q. web page for
all students to review. Check it out .
BUS 1040 Wk. 12
Professor Fred Pentney
7 of
Key review study areas
Revisit:
 Relationships of R.F.P. to Proposal, Plan and Project
 Relationship of the WBS to Responsibility Matrix, Estimate,
Schedule and the S.O.W.
New from second semester
 Estimating. Various methods, terms and applications
 Resources. What are they. Planning and reallocation
 Monitoring and Controls – see slides ahead
 Documentation and Reporting – see slides ahead
 Communication – various methods. Developing a Comm.
Matrix
 Project Close out. Procedures and reports and H.R. factors
BUS 1040 Wk. 12
Professor Fred Pentney
8 of
Key review study areas continued:
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Project organizational types/structures and their
effect on projects
Project Manager characteristics and role
Team building and development
Effective Meetings
Conflict Resolution – Negotiation
Ms Project. Software pros and cons.
Use of MS Project. Knowing various screens
and inputs and reports.
BUS 1040 Wk. 12
Professor Fred Pentney
9 of
Estimating review:
Estimating unknowns-review
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Estimate a phase rather than whole project.
Use your WBS to break down task into really
small packages to identify hidden potential
costs.
Build in some acceptable “cushions” for budget
and time Promote efficiencies.
Look at the history file of projects.
BUS 1040 Wk. 12
Professor Fred Pentney
10 of
Review: Monitor and Controls
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Why do we Monitor? To keep project in control.
How do we monitor? Monitor the budget, schedule and
performance to assess scope creep
Set standards and benchmarks early
Record variances from forecast schedules and budget
using Status Reports for input
Calculate Earned value using the reported values
Calculate Performance Indicators. CPI
Respond quickly to indicators of variance – cost and
schedule – see other slides
BUS 1040 Wk. 12
Professor Fred Pentney
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How do we control the project – stop Scope Creep?
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Scope creep is the most common problem - it can be
the schedule, budget or quality that is affected.
Assess using your Status Reports information from
item #1
1. Review the changes occurring from plan
2. Translate into time, $ and performance (quality)
3. Do a cost benefit analysis
4. Get changes approved
5. Communicate to all who need to know + docs.
6. Monitor the effect of the changes
BUS 1040 Wk. 12
Professor Fred Pentney
12 of
Scope creep. Plan, monitor, control/correct
Plan ahead:
Monitor:
Control - Team member
commitment
Know all the stakeholders?
Status reports-get theirs and invite to
Status meetings
S.O.W.-review, involve them
Identify how they can influence the
project?
Open Task reports.
0/20/50/80/100 %
Communication plan – and matrix.
Set up effective 2 way comm.
Ask them for their expectations?
Issues Logs.
WCB. Make small work packageson responsibility matrix.
Develop risk management docs.
and strategies
Review Gantt charts
Strong completion criteriaownership. Get member to “buy
in.”
Give out copies of Charter
Earned Value. Calculate.
Network diagram-show where
they fit.
Team select based on individual
strengths and build.
Get commitment to the schedule
Plan meetings
Project status meetings-invite
Open task reports-request
Make accountable to other team
members
Sponsor
involved
BUS 1040 Wk. 12
Professor Fred Pentney
13 of
Review controls:
Change management
Seriously off schedule.
Customer slows down schedule.
Status Reports.
S.O.W. – meet to review and
discuss the objectives
Check Network diagrams
Respond to Open task
Reports
Set realistic schedules
Critical path or float
Issues logs
Show Team where they fit
into the team
Shift people resources to other part of
the project
Change Order requests
Revise Work package
estimates-
Always advise customer of delays
Send out info.
Status meetings.
Advise all necessary stakeholders.
Continue to monitor
Change requirement
specs./blueprints
Get the Sponsor involved as necessary
Change Functional specs.
Communicate to all
necessary
BUS 1040 Wk. 12
Professor Fred Pentney
14 of
Review controls:
Change management
Seriously off schedule.
Customer slows down schedule.
Status Reports.
S.O.W. – meet to review and
discuss the objectives
Check Network diagrams
Respond to Open task
Reports
Set realistic schedules
Critical path or float
Issues logs
Show Team where they fit
into the team
Shift people resources to other part of
the project
Change Order requests
Revise Work package
estimates-
Always advise customer of delays
Send out info.
Status meetings.
Advise all necessary stakeholders.
Continue to monitor
Change requirement
specs./blueprints
Get the Sponsor involved as
necessary
Change Functional specs.
Communicate to all
necessary
BUS 1040 Wk. 12
Professor Fred Pentney
15 of
Close Out Project. Audit your project close.
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When? Might be at the end of a project phase or on
delivery/completion of the project. Need ‘Reports” review –Change
Order requests and Issues logs
Need financial accounts reconciled
Need customer’s formal acceptance of the deliverables
Develop a lessons learned log from final meetings and surveys. Poll
all participants for input both your Teams, Customer, Management
and Vendors: what worked, what should we do differently. Focus on
estimating, communication, risk management and change controls.
Organize all project documents for future referral/access
Pass on necessary documents
Celebrate completion, Network. Exchange contact info.
BUS 1040 Wk. 12
Professor Fred Pentney
16 of
Home assignment
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Complete the Quizzes provided on web site
Project Organizations.
Bring your answers to class so we can review
them in Wk. 13
BUS 1040 Wk. 12
Professor Fred Pentney
17 of

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