Bureau of Traffic

Report
Mary Ellen Mack
Illinois Department of Transportation
Local Agency Construction Supervisor
1.
The People in Charge
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2.
Current Construction Issues
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3.
Design – ADA, Proprietary Items, ROW
Construction – IEPA, Buy America, PFP
Construction Procedures
•
4.
BC 775s and BC 776s
Authorizations, Documentation, Close-Out
Material Procedures
•
Inspection, Testing, Methods of Acceptance
IDOT Local Agency Construction Staff
Mary Ellen Mack
Supervisor
(847)705-4465
Jim Kukla
Baba Owolabi
Jeff Mysliwiec
Scott Soderstrom
Chris Brazas
North Cook
(847)705-4253
S. Cook & E. Will (847)705-4752
Kane and DuPage (847)705-4278
Will
(847)705-4429
Lake and McHenry (847)705-4341
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Responsible in Charge - Local Employee
Resident in the Field – Consultant or Local
Responsible for Administering Federal Money
◦ Documentation, Inspection, Material Testing
◦ Traffic Control, Electrical, Geotechnical
◦ Accounting, Public Relations, Engineering

BC 775 and BC 776
◦ Need Approval during Agreements phase
◦ Need Current Documentation Certification
ADA
Proprietary Items
Right of Way
2a. Attention to Design

The Legislation (broad intent)
◦ 1973 Rehabilitation Act
◦ Americans with Disabilities Act (ADA) 1990

The Regulation (specific requirements)
◦ Section 504 (49 CFR Park 27)
◦ ADA Tile II (28 CFR Park 35)

The Standards
◦ Public Rights-of-Way
Accessibility Guidelines
(PROWAG)

The Enforcement
◦ Illinois Attorney General
ADA Requirements
•
The Ramp should have no
more than 8.33% running
slope and no more than 2%
cross slope.
•
A Level Landing/turning
space is required at the top of
a perpendicular ramp.
•
Truncated Dome detectable
warnings are required at the
transition to the street.
•
Where possible, the curb
ramp should be aligned with
the direction of travel.
Pedestrian Push Button Devices
Pedestrian Push
Buttons need to
be within 10” of
the walkway. One
required for each
direction.
What’s wrong
with this picture?
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Proprietary Items MUST be waived in the
Design Phase.
Examples include Lighting and Traffic Signals
If you want the systems to work together,
make it known to the FHWA/IDOT in Phase 2.
ROW
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The Right of Way must be acquired before
putting the work on the contract.
Adding the work during the contract is not
germane.
IEPA
Buy America
PFP and QCP
2b. Construction Concerns
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ILR10 expires in 2013
ILR40 expires in 2014
Negotiations – “Hope for the Best.”
PESAs
New specs based on preliminary testing
Testing for pH
CCDD vs Landfill
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Products manufactured predominately
of steel or iron.
Miscellaneous steel or iron
components are not subject to buy
America (tie wire, screws, rebar
chairs).
Waivers needed from FHWA and IDOT.
 FHWA Federal Register
 IDOT Steel Procurement Act
Buy America applies to utility work.
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PFP or QCP for HMA projects
FHWA recommendation that Local Agency
projects have PFP or QCP
◦ 50% by 2014
◦ 100% by 2015

Advantages
◦ Financial responsibility
◦ Contractor takes action
◦ Uses Cores, not Nukes to get more exact density

Testing in Labs
Authorizations
Documentation
Close-outs
3. Construction Procedures
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Forms
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◦ BC 2256, BC 22, BC 24, BC 635
Extra Work
o
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100% Local Funded AUPs
o
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Force Account or AUP or Line Item
Provide letter stating approval of work and price
Signature of Responsible in Charge
Correct Form with current IDOT staff
Documentation Auditors
Velma Calloway
Mary Lohrbach
Maryann Doukas
Mike Brady
(847)705-4274
(847)705-4272
(847)705-4768
(847)705-4306
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Daily Diary and/or Daily Quantities not printed at least weekly.
Diary Entries must be made on Saturday and Sunday.
Pay item quantities not adequately documented.
Approved Traffic Control Authorization form not in project
records.
Required depths checks not performed or documented.
Project records missing “Measured by, Calculated by“ initials
and applicable dates.(During Progress Review)
Approved Progress Schedule not available in project records.
Pay items not consistently measured to the required 0.1 unit
of measure according to the Documentation Book.
Weight tickets were not initialed as required. No explanatory
documentation in projects records.
Bituminous Paving Daily Record and/or HMA Paving Summary
not in projects records.
11.
12.
13.
14.
15.
16.
17.
18.
Dept. of Agriculture scale information not documented in
ICORS.(at Final Review need to print)
Required daytime and nighttime traffic control inspection
reports not in projects records.
ICORS not backed up or back-up log not adequately
completed.
Pay estimate not submitted at least monthly when
applicable. Need Village Resident Engineer to sign pay
estimate and a copy kept on file.
Erosion control inspection reports not signed and dated by
the inspector and contractor.
Diary drive through was not recorded twice per day with time
reference.
Crew names and initial and signature were not recorded in
diary. (Hardbound or ICORS)
Quantity Book was missing Final Source of Documentation
and all pay items were tag no. (ICORS projects)
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Procedure to Final Contract
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Balance Quantities
Schedule Final Documentation Audit
Submit Final Papers
Submit Material Inspection
Contract must be finaled within 1 year of
100% Completion.
Contracts not finaled after 1 year jeopardize
federal funding.
Talk with IDOT – We can help.
Go to http://www.dot.il.gov/dobuisns.html to find:
•Construction Guides
•Manuals and Memorandums
•Contractor Services
•Material Information
•Forms
•Letting and Bidding Information
Acting Bureau Chief
Abdul Dahhan
(847)705-4363
Mixture Control Engineer
George Houston(847)705-4339
Physical Tests Engineer
Sherman Tung (847)705-4369
Geotechnical Engineer
Jim Stewart
(847)705-4003
Aggregates
Fred Williams
(847)705-4453
Miscellaneous Materials
Kamil Rizko
(847)705-4688
Precast Concrete
Jeff Deady
(847)221-3187
Prestress
Ray Johnson
(847)741-5301
QA Manager/Matl. Cert.
Kathy Hutton
(847)705-4362
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Read the Soil Report and the Soil Borings
Make sure the contractor is calling work
into Materials Callboard 847-705-4337
Need an RE Visual for everything other than
HMA, Concrete, Aggregates, and LA-15’s
Ensure Timely Submittals
No pay without Material Inspection
Review and have handy the Project
Procedures Guide and the Manual of Test
Procedures for Materials
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Jobsite testing and reporting:
QC by Contractor
QA by Consultant or subconsultant
QA responsible for comparison
All jobsite testing should be either cores or
correlated gauges to be accepted by IDOT
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Plant inspection by IDOT Materials if callboard
is notified of pour
Jobsite testing :
QC - follow Schedule B
QA - follow Schedule D
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QC submit all original reports to RE
QA Manager responsible for comparing QC &
QA results and documenting remarks on MI
654 & MI 655
All Concrete reports submitted no later than
one week after break of record
 Manufacturer’s
 Approved
Certification
Lists
 QC/QA or Method Spec
 Certified Sources
 Source or jobsite testing
 Visual Acceptance
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Go To: www.dot.il.gov
Click on Tab: “Doing Business”
Under Materials find:
 Approved lists
 Mystic Codes
 Project Procedures Guide
7/20/2015
1.
The People in Charge
•
2.
Current Construction Issues
•
•
3.
Design – ADA, Proprietary Items, ROW
Construction – IEPA, Buy America, PFP
Construction Procedures
•
4.
BC 775s and BC 776s
Authorizations, Documentation, Close-Out
Material Procedures
•
Inspection, Testing, Methods of Acceptance

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