Document

Report
Outlook 2010
A Collaborative Campus Solution
Sharon San Miguel
Office of Information Technology
Using WebEx
 After joining the virtual classroom, you may need to call in by
phone if you don’t have a headset.
Call in to the meeting:
1. 1-877-668-4493 (Call-in toll-free number (US/Canada))
2. Enter the access code: 992 592 773 #
3. Enter your Attendee ID: 3 #
 Once you are logged in to meeting, please MUTE YOUR PHONE.
We can hear all your background noise.
 Feel free to use the chat feature to ask any questions along the
way. I will be answering questions at the end of the session.
Objectives
 Introduce the Web Ex Interface
 What is Office 365? Why Outlook 2010?
 Review the Differences Between Groupwise and
Outlook 2010
 Using Outlook 2010 Client
 Using Outlook Web Access
3
What is Office 365?
 Office 365 is a suite of cloud-based services used for
collaboration and communications.
 CCC is implementing Outlook 2010 as its first Office
365 service with possible plans to use other Office
365 services.
4
Why Use Outlook 2010?

Familiar User Interface, Like Other
Microsoft® Office Applications

25 GB Mailbox

Use of Outlook Web App for 24/7
Access

Both Faculty and Students Will be on
the Same System
We Have These Reasons to Use Outlook 2010:
1. Ribbon for Frequently Used Commands
2. Manage Large Volumes of E-mail With Ease
3. Rules vs. Quick Steps
4. Make Scheduling a Breeze
5. Search to Easily Find What You’re Looking for
6. Create E-mail Messages That Capture Attention
1. Ribbon for Frequently Used Commands
First introduced in Microsoft Office Outlook 2007, the Ribbon is part of the
Microsoft Office Fluent user interface. It is designed to help you quickly find
the commands that you need to complete a task. Commands are organized
in logical groups that are collected together under tabs. In Outlook 2010,
the Ribbon has replaced the former menus in the main Outlook window. In
addition, the Ribbon can be customized to include custom tabs that you can
personalize to better match your work style.
2. Manage large volumes of e-mail with ease
Conversation View improves the tracking of e-mail conversations—reducing
information overload—and helps you manage large amounts of e-mail with
ease. Entire conversations can be condensed or categorized with a single
click.
The new Conversation Clean Up feature is a great time-saver and spacesaver, because it can delete a tidal wave of older messages from a
conversation while preserving all the information. It does this by checking
whether a later message contains the text of an earlier message. If it does,
Outlook deletes the earlier message and retains only the later one (which
contains the text from the earlier one). It's smart enough not to delete
message with attachments.
3. Rules vs. Quick Steps
Create and save custom actions in a new way with Quick Steps in
Outlook 2010. You can save time by creating and defining multistep
tasks that you can execute with a single click, including reply and
delete, move to a specific folder, create a new e-mail to assigned
groups and more.
4. Make scheduling a breeze.
Conveniently and efficiently schedule appointments, share your
calendar availability and manage your work schedule.
With the E-mail Calendar feature, you can send your schedule to
others so they can quickly find time for your next appointment.
5. Search to easily find what you’re looking for
With Outlook 2010, you can easily sort through high volumes of data.
The enhanced Search Tools provide you with ways to quickly find and
manage large quantities of e-mail, calendar, and contact items.
When you click on the Search field at the top of Outlook's message
list, the Ribbon displays a new tab labeled Search Tools. In the
Search Tools tab, find the icon labeled Search Tools (it's the second
icon from the right), click the down arrow and choose Advanced. Find
to open a dialog that lets you fine-tune your search.
6. Create e-mail messages that capture attention
When you want to save a thousand words by e-mailing a picture of a
dialog box, browser screen or anything else that appears on
your desktop, begin writing your message, and then easily insert the
screenshot.
Dynamic graphics and picture editing tools are not just for Word and
PowerPoint anymore. With Outlook 2010, you can grab your readers’
attention by using compelling visuals such as prebuilt SmartArt™
graphics, Office themes, Styles and screen prints.
Coordinate
Create
Connect
Collaborate
Communicate
Important Links
Outlook Web Access (OWA):
http://mail.ccc.edu/
Office 365 blog:
http://ccc.edu/office365
Email Archive:
http://apps.ccc.edu/EmailArch.asp

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