TIM Logbook and Inventory Records

Report
Technical Interchange Meeting
MALS-36 Notes and Action Items (2/3)
Not Intended for General Presentation.
Prepared by: SSgt Napolitano
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MAW-13 (LIR)
PROBLEM DESCRIPTION:
• The MF LIRS Folder is an outdated and dysfunctional system of documenting and tracking
information regarding the condition of a mobile facility. The required separators/dividers to be
contained inside the LIRs Folder are not readily available to the supply system. This cause 60C to do
an open purchase requests or simply buying materials out of pocket. This increases Aircraft Maint
Admin Specialist responsibilities to make time consuming and burdensome efforts to maintain a
system for the simple reason of an inspection. Furthermore, no valuable information is gleaned
from the LIR once the service life of the MF has ended and despite considerable work done to
maintain the LIR throughout its service life. A virtual LIR system should be utilized which tracks only
the critical information contained in a LIR. The schedule/unscheduled maintenance,
preservation/depreservation, and acceptance transfer has virtually no use while the Technical
Directives and CSC inspection sections are tracked online and are readily available.
RECOMMENDATION:
• Reduce the contents in a LIRS Folder to the equivalent but condensed 51 card and remove all
documentation contained in the LIRS Folder as it is found online or NALCOMIS. This will allow 6499s
to focus on maintaining the structural and material condition of the MF rather than maintaining the
superfluous documentation surrounding an MF.
MMF PROGRAM RESOLUTION:
• The MMF Program APML will review the LIR to determine absolute minimum content requirements
from a programmatic stand point.
• Maintaining MMF LIRs remains mandatory and shall continue until such time as the LIR is replaced
or requirements for LIR upkeep are rescinded.
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MAW-13 (LIR)
ACTION REQUIRED:
• MMF Program comprehensive review of LIR to be conducted by GySgt Gipson.
• Fleet develops and submits recommended changes to MMF Program Office.
• MMF Program Office reviews and conferences with fleet to finalize recommendations and changes
NLT August 29th, 2014.
• MMF Program publishes new LIR instructions and dividers as required, target completion date June
2015.
SSGT NAP NOTES:
• Specific examples of the future LIR with justifications are attached in the following slides.
• The LIR is currently a snapshot logbook rather than a living record.
• Points of contention:
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The current LIR is simply tossed at the End of Service (EOS) for an MF or ECU. No valuable trend information
is gained from the LIR specifically to the history of why the MF is no longer serviceable.
6 Months of Discrepancy MAFs (Unscheduled Maintenance) provide very little maintenance history of a
particular shell.
The most recent 2404 is retained, the historic 2404s are purged. This is the maintenance history document
prescribed by the 138B. This should be the primary means of tracking maintenance and repairs. These
should never be purged.
The current mentality of keeping all this documentation in the LIR is designed to manage failure to upkeep
the 51 card. Not to provide useful documentation on the shell itself.
Thousands of man-hours are expended to manage failure, rather than to document important and useful
information especially when a shell is transferred!
The current mentality values ‘did a LCpl do the last 90 day’ over ‘What repairs and maintenance has this
shell had done of the last 5-10 years’. This mentality must shift.
The LIR (Currently)
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The current LIR guidance requires the following
contents; NAMP/5500 CSEC requirements in green.
The ‘unofficial’ requirements are in red.
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4790/61 - Table of Contents
4790/62 - General Instructions
4790/63 - Part I, Table of Contents
4790/51 - SE Custody and History Card (MF)
Scheduled Maintenance (MF)
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Some Pres information that mirrors SE
How do you pres a building anyway?
The Accept/Transfer sheet (usually the SE
Acceptance/Transfer)
We’re not SE!
Requirement is for 1 year as per 5500 CSEC.
Expectation is from receipt until transfer.
Technical Directives (MF)
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Unscheduled Maintenance (ECU)
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Preservation/Depreservation (ECU)
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Copy of every TD ever done. God help you for
inspection if you are missing one regardless of what
the 51 card says.
A Subsequent NAT02 within 1 year.
A Baseline NAT02 from whenever.
CSC Reinspection (MF)
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6 Months of maintenance MAFs
Some Pres information that mirrors SE
How do you pres a building anyway?
The Accept/Transfer sheet (usually the SE
Acceptance/Transfer)
We’re not SE!
Requirement is for 1 year as per 5500 CSEC.
Expectation is from receipt until transfer.
Technical Directives (ECU)
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Most Recent; 90, 360 PMs (as applicable)
Acceptance/Transfer (ECU)
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6 Months of maintenance MAFs
Acceptance/Transfer (MF)
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Preservation/Depreservation (MF)
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4790/51 – SE Custody and History Card (ECU)
Scheduled Maintenance (ECU)
Unscheduled Maintenance (MF)
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Most Recent; 7, 30, 90, 180, 360 PMs
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Copy of every TD ever done. God help you for
inspection if you are missing one regardless of what
the 51 card says. TD Verification MAFs!!!!
A Subsequent NAT02 within 1 year.
A Baseline NAT02 from whenever.
(Repeat if MF has 2 ECUs)
4790/73 - Part II, Table of Contents
4790/73A - Part II, Inventory
4790/74 - Equipment List Separator
4790/74A - Equipment List Form
4790/75 - Record of Shortages Separator
4790/75A - Record of Shortages Form
Most recent 2404 with 910 day PM.
Note: All items in Red are typically purged and not included with new MFs or reworked MFs by
Config Site with the exception of the DA FORM 2404 CSC Reinspection (No MAF, Inspection Hit).
Scheduled Maintenance
• PM cycle baseline information already available from 4790/51 Sec. VI
entry. This is a required entry available to receiving units since 51 Cards
are never purged.
• Requirement Tie-In: 4790 Ref: 10.17.4.1.3
– “Information includes start/hour meter changes, modification of base dates for
scheduled PM inspections, replacement of major repairable components (based
on SM&R code), …“
Unscheduled Maintenance
• Any maintenance from CC to
light bulb changes are
documented here.
• This information is currently
maintained for only 6 months.
• No trend analysis can be
determined for the shell and
minimal maintenance history
is available.
• Active discrepancies are not
filed. Only completed
maintenance actions.
• It makes the LIR a snapshot,
not a living document and
record.
Preservation/Depreservation
• Currently, a few units try and preserve a
building. Those that do use a swag from the
SEPMS program to ‘properly’ preserve the
building.
• How do you preserve a building?
• A building inside a building isn’t preservation.
It’s smart. No preservation paper or tape
required.
• No Pres/Depres section is needed.
Acceptance Transfer
• Currently utilizes the SE Acceptance/Transfer Checklist
which doesn’t fit the MF very well.
• Requires routing through IMRL, CAL, Main PC, QA,
AVO, etc.
• This superfluous routing is redundant and inconsistent
with the MF program goals.
• If the MF has IMRL or Calibrated equipment, separate
checklists are generated for them.
• The MF checklist should be tailored not for SE, but for
the end item (MF) and include provisions specific to
the MF itself.
• A new type of checklist is included and recommended.
Technical Directives
• This section, currently, somehow supersedes the 51 card in
the eyes of inspectors.
• The 51 card should be the ultimate authority.
• Having a MAF for every TD regardless of incorporating
activity generates the ‘TD Verification’ mess.
• Printing a subsequent for every MF and ECU a unit
possesses and having it in each LIR is wasteful at best.
• A central subsequent for all TECs should be more than
sufficient compared to printing 700 Subsequent NAT02s
and filing them.
• We need to spend time ensuring the accuracy of the 51
card rather than filing MAFs and generating TD verifications
for TDs that are 10 years old and not even valid.
Technical Directives
• Common Misconceptions:
– Keeping MAFs on file ensure the 51 card is accurate. Reality
proves that wrong.
– How do you know if a TD is incorporated correctly without a
MAF? Whether you have a MAF or an ad-hoc, only inspecting
the MF itself will indicate proper incorporation or not.
– It’s Required! True, for SE. Not buildings.
– It’s important historical information! True, that’s why we have a
51 card.
– It makes it easier for MFC/WING/MARFOR inspection. True, but
an ad-hoc is just as easy. For assets transferred between MALS,
the initial receipt inspection includes the TD data plate. It’s
already addressed by the current process. Let’s emphasize
success, not manage failure.
So What Would the New LIR Look Like?
• Pretty much the same as they are received from the
configuration sites!
• The additions emphasize success and historical trending
data.
• The new design does NOT manage failure while making it
harder to succeed as the current system does.
• No NAMP changes required!
• No changes to the 13670.1D required!
• No changes to the 5500 CSEC required, but a few are
recommended.
• A central location for subsequent NAT02s for all TEC codes
easily maintained and referenced for inspection.
The LIR (Proposed)
• The LIR (as proposed with changes in blue)
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4790/61 - Table of Contents
4790/62 - General Instructions
4790/63 - Part I, Table of Contents
4790/51 - SE Custody and History Card (MF)
Revised MF Acceptance/Transfer Consolidated Checklist
Maintenance (MF)
• All 2404s for the life of the shell including repairs by Config Site.
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4790/51 – SE Custody and History Card (ECUs)
4790/73 - Part II, Table of Contents
4790/73A - Part II, Inventory
4790/74 - Equipment List Separator
4790/74A - Equipment List Form
4790/75 - Record of Shortages Separator
4790/75A - Record of Shortages Form
Mobile Facility Program Acceptance / Transfer Consolidated Checklist
MFP Acceptance/Transfer
Consolidated Checklist
• Concise sheet designed to be
maintained on record from receipt
to transfer.
• Contains a step-by-step process for
gaining and dispositioning the MF.
• Minimal workload and paperwork
burden.
• No exhaustive routing to entities
that don’t care about an MF
anyway.
• Includes important naval message
traffic information which would be
useful to backtrack message
releases in a clear and simplistic
manner.
Genera te thi s form whenever a n a s s et i s recei ved a nd ma i nta i n on record. Popul a te the tra ns fer fi el ds once
a s s et i s tra ns ferred to a new a cti vi ty or a pproved for di s pos i ti on to DRMO.
Asset Information
Accepted by:
UIC:
Date Received:
Transferred to:
UIC:
Date Shipped:
Reference:
MCO 13670.1, NA19-25-177, 19-600-152-6-2, 17-600-762-6-2, etc
Nomenclature:
Serial Number:
Part Number:
Cage:
Configuration:
TEC:
Authority:
MCO 13670.1
Asset Acceptance Checklist
Ensure a TEC specific Subsequent NAT02 is on file within 6mo.
Signature:
Validate current Technical Directives against 51 Card Sec. IV.
Signature:
Note: Request TD MAF/KIT from main PC TD Coord as necessary.
Make appropriate TD screening entry to 51 Card Sec. VI.
Signature:
Make appropriate custody entry to 51 Card Sec. I.
Signature:
Gain asset into SESS Item Add screen appropriately.
Signature:
Establish PM cycle through SESS Maintain Screen as per Ref.
Signature:
Note: New MFs may be on a 5 year manufacturer CSC inspection.
Make appropriate gain and PM cycle entry to 51 Card Sec. VI.
Signature:
Generate Initial Acceptance inspection in NALCOMIS.
Signature:
Generate Support Equipment Accept/Transfer for any IMRL .
Signature:
Note: Not all MFs have IMRL. NA this block if IMRL is not present.
Note: Calibrated IMRL assets are documented on SE form.
Perform reciept CSC inspection and generate 2404 if necessary. CSC Signature:
Perform initial operational check and inventory of hardware.
CDI Signature:
Note: Shortages must be annotated on shortage form.
Generate maintenance and corrosion MAFs as necessary.
Signature:
Route and release acceptance:
MSG:
MFC Signature:
Asset Transfer Checklist
Generate transfer inspection in NALCOMIS.
Signature:
Ensure all maintenance and corrosion MAFs are completed.
Signature:
Inventory hardware and secure all items for shipment.
CDI Signature:
Perform CSC inspection within 30 days of shipping of asset.
CSC Signature:
Note: Disposition to DRMO should follow local requirements.
File Support Equipment Accept/Transfer for IMRL items in LIR.
Signature:
Make PM suspension entry to 51 Card Sec. VI:
Signature:
Make custody transfer entry to 51 Card Sec I:
Signature:
Route and release transfer:
MSG:
MFC Signature:
Note: Locks should be placed on all doors prior to shipment and plug safety hardware applied.
Delete SESS record and place LIR with all transfer forms in MF.
MFC Signature:
Maintenance
• DA FORM 2404 is a repair
and maintenance form.
• Here is an example of a
2404 which documents
both CSC Failure
discrepancies and nonfailure discrepancies.
• This is how the current
2404 is expected. We are
not adding anything to
what is currently done at
60C shops everywhere.
• It works in the civilian
world, let’s not invent the
square wheel.
Maintenance
• Here we can see the 2404
updated with the appropriate
information that would be
useful to a future receiving
organization.
• If we stop purging the 2404
then this information persists
for the life of the MF.
• Trend information can be
extracted at any point or at
the end of an MFs life.
• Superfluous information is
omitted like light bulb or ELight ballast replacements.
What about the ECU!
• Environmental Control Units (ECU) do not have DA FORM 2404s
however documenting their maintenance history is no more
difficult.
• PM cycle baseline information already available from 4790/51 Sec.
VI entry. This is a required entry available to receiving units since
51 Cards are never purged.
– Requirement Tie-In: 4790 Ref: 10.17.4.1.3
• “Information includes start/hour meter changes, modification of base dates for
scheduled PM inspections, replacement of major repairable components (based on
SM&R code), …“
• Replacement of major components would be a Section VI entry
just as the PM baseline is. (i.e. Lower Fan, Compressor, Upper Fan)
• This information is now persistent rather than 6mo of unscheduled
maintenance MAFs and then purged.
• A simple Acceptance/Transfer checklist which is similar but specific
to the ECU could be utilized if deemed necessary.
ECU Optimal Resolution
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Eliminate the ECU section and 51 card entirely.
The ECU is not stand alone. It requires an MF to function or a test/power
apparatus.
Merge the requirements of the ECU PMs into the MF as ‘as applicable’ cards.
(their interval is identical already)
Common sense approach.. Performing your 90 day for the MF includes both the
MF and ECU. Rather than mismatched intervals due to separate and drifting SESS
records (we can’t change SESS but we can change this).
Manage the ECU no different than a repairable sub-assembly of the MF.
It would simply become a Weapon Replaceable Assembly (WRA) of the MF.
Designating the ECU as a Wing Officer (not Supply Officer) asset will maintain
current consistency for inventory management.
If the refrigeration system of a Mobile Facility is malfunctioning, a discrepancy
against the MF would be issued. Same as the civilian world.
Removal and replacement of these assets could be performed appropriately in
NALCOMIS and on the MF 4790/51 Card as removed/replaced WRAs.
Potential 5500 CSEC Questions
• Potential New Questions reflecting the LIR.
– New: “Is a central location established and updated
semi-annually with NAT02 Subsequent listings for all
applicable TEC Codes?” (new requirement reference)
– New: “Are historic DA FORM 2404 inspections kept on
record in the LIR and maintenance history properly
documented/updated?” (new requirement reference)
– Chng to 5545C: “Is a procedure checklist initiated for
every MF transferred/received and a completed copy
retained in the LIR?”
Thought Process Realignment
• These are mobile buildings. They aren’t aircraft, don’t fit the
definition of SE, and managed outside of general aviation supply
funding.
• The big white ‘Box of Whoop Ass’ is really what the Mobile Facility
represents.
• We are the keepers of those Boxes of Whoop Ass.
• This is our program, with our own line of accounting and support.
Let’s own it!
• We’re mobile ‘facilities maintenance’. Succession from the NAMP is
inevitable. Mark my words. It’s coming eventually.
• It’s been an honor being a part of this program and the highlight of
my service in the United States Marine Corps!
• Good luck at the TIM to all 6499s and the non-6499 warriors
battling for the future of our MOS! I’m there in spirit with you.

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