01 Introduction

Report
Operations Complement Management
Labor Relations Conference
Breakout Session C
July 30 – 31, 2003
Operations Complement Management
Agenda

Why are we doing it?

Who are we targeting?

Selecting the volunteers

Tracking the progress

Ensuring coverage

Other impacts
Operations Complement Management
Why are we doing it?

Down 41,484 in last 24 AP’s

FY 03 Impacts were approximately 16,000 Clerks

We have captured 10,500

FY 03 we still need 5,500

FY 04 Clerk Impacts in:
– F-1 equal 8,000
– F-4 equals 3,700

Current need 17,200 more Clerk attrition
Operations Complement Management
Who are we targeting?

APWU F-1 Clerks
– Distribution operations

APWU F-4 Clerks
– Landing spots for F-1, excess and reshape

Mailhandlers
– Excess and landing spots

Supervisors Distribution Operations
– Less employees equal less supervision
Operations Complement Management
Selecting the volunteers

This VERA is first of several VERAs

Develop and train on a standardized approach

Dry run to get it right for big push next year

Districts may run their own in the future

Tool: VERA Model
– Identifies eligible employees
– Flexible
Operations Complement Management
Tracking the progress
 OPM required reporting:
 Quarterly Reports
 Final Reports
 Activity Summaries
 Includes:
 Number of VERs
 RIF used (yes or no)
 Other attrition and total separation
 HQ SER prepares IF field does their part
Operations Complement Management
Tracking the progress

VER Statement of Interest Received
• Excess position within Plant
• Excess position within 50 miles
• Other Potential Reassignment Opportunity
• Ineligible
 Tool: webCOINS
 Employee Note
 Attached by HQ OCM
Operations Complement Management
Tracking the progress

VER Offer Package Mailed
 Operational review has been completed
 Employee meets eligibility requirements
 Set sub-note for potential Retirement Date

Tool: webCOINS
 Employee Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Tracking the progress
 VER Disapproved
 Employee has submitted a SOI
 Operational review completed
 Can not be spared
 Or employee is ineligible
 Age/service
 Tool: webCOINS
 Employee Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Tracking the progress
 VER Application Received
 Employee has submitted a retirement
application
 Processed, withdrawn or exceeds limit
 Tool: webCOINS
 Employee Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Tracking the progress
 Job of VER Approved Employee
 Employee has been mailed a package
 Set sub-note for potential Retirement Date
 Tool: webCOINS
 Job Note
 Attached by webCOINS Cluster Administrator
Operations Complement Management
Ensuring coverage

Operations has determined excess numbers

Employees have been given packages with
potential dates

webCOINS has been annotated

Extract potential vacancies and determine
reversion or placement strategies

Tool: webCOINS
– Extract Excel file of potential vacant jobs
Operations Complement Management
Ensuring coverage

Potential Vacancies identified
 Need a plan for duty assignments vacated by
VER
– Revert within time limits
– Post if necessary
– Withhold residuals
– Reassign excess into withheld
– Use casuals or TE’s to cover short term
Operations Complement Management
Other Impacts

Future Impacts:
– PARS, APPS, etc.
– Will need to provide Impact Statements

Tool: AIR
Operations Complement Management
Closing
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First of several VERA

Opportunity to reduce impact and reshape

Must standardize the process and tracking

If field properly documents activities, quarterly
reporting minimized

Joint effort HR and Operations

Find a way to say YES!

Questions and Answers

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