Slide 1

Report
Office of Operations
2010 Fall Conference
Data Integrity…
Bureau of State Payroll Services
Agenda
 Part 1 – Why and Systems
 Part 2 – Panel of Experts
 Part 3 – Group Discussions
 Part 4 – Questions (???)
 Part 5 – Summation and Recap
Part 1 – Why and Systems
Part 1 – Why and Systems
 Why is Data Integrity Important?
 Accuracy of Payments
 Reduction of Overpayments
 Administration of Benefits
 Identity Theft
 Internal Controls
 Security
 Impacts Livelihood
Part 1 – Why and Systems
 Why Different Systems?
 Different Uses and Audiences
 Require Same Data Integrity
 What Are They?
 Centralized – PayServ, Automated
Interface, NYSTEP, MEBEL, etc.
 Decentralized – Agencies Have Own
Part 1 – Why and Systems
 PayServ (OSC)
 NYS Payroll System
 Since 2003
 PaySR – 1998 to 2003
 Legacy – Mid-1970’s to 1998
 Covers (260,000 employees):
 All Executive Branch Agencies
 Certain Non-Executive Branch Agencies
 CUNY, Courts, Legislature
Part 1 – Why and Systems
 Automated Interface (OSC)
 AKA AI
 Since 2005
 Started with Data Capture in 1998 (PaySR)
 Bridge with Agency Specific Systems
 Standardized Process/Interface for Submission
Payroll Transactions
 Eliminates Double-Entry and Reduces Data
Entry Errors
 Feeds Data Into PayServ
Part 1 – Why and Systems
 NYSTEP (Civil Service)
 NY State Electronic Personnel System
 Since 1998/Modified in 2003
 Covers:
 Most Executive Branch Agencies
 Classification Transactions/Personnel Actions
 Feeds Data Into PayServ
Part 1 – Why and Systems
 MEBEL (OSC)
 Member, Employer, Benefit, Executive
and Legal System
 Since 1985/86
 Covers:
 NYS and Local Retirement System
 Employees’ Retirement System (643,000+)
 Police/Fire Retirement System (36,000+)
 Pensioners/Beneficiaries (366,000+)
 Cross-check of PayServ Data
Part 2 – Panel of Experts
Part 2 – Panel of Experts
 Bureau of State Payroll Services
 Over 100+ Professional Staff
 Four Operational Sections
 Earnings, Deductions, Systems, Information
 Audit and Process Payroll
 Over 260,000 Employees
 Multiple Agencies/Bargaining Units
Part 2 – Panel of Experts
 Earnings Section Presenters
 Eileen Collins
 Cindy Kopacz
 Carol Alpy
 Various Backgrounds/Experiences
 65+ Years of Experience
 Provide Insight and Knowledge
Part 2 – Panel of Experts
 Eileen Collins
 15+ Years of State Service (All at OSC)
 Salary Determination Unit (SDU)
 Expertise
 Complexity of Negotiated Contracts
 Manual Calculations/Post-Raise
Adjustments
Part 2 – Panel of Experts
 Cindy Kopacz
 30+ Years of State Service (All at OSC)
 Non-Executive Audit Unit (Audit)
 Expertise
 Auditing Requirements
 Concepts for Better Production
Part 2 – Panel of Experts
 Carol Alpy
 20+ Years of State Service (All at OSC)
 Workers’ Compensation (WC) Unit
 Expertise
 WC Supplemental Process
 WC Wage Adjustment/Refund Process
Part 3 – Group Discussions
Part 3 – Group Discussions
 Break Up Into Three Groups
 Answer the Questions:
1)
Who Has Responsibility?
2)
What Role Should Payroll Have?
3)
How Can It Be Administered Better?
Part 4 – Questions
Part 4 – Questions
 Rule #1 – What Knowledge Can We
Impart Upon You…
 Rule #2 – If Three People Believe It,
It Has To Be True…
 Rule #3 – In The End, “We’ll Figure
It Out…It Always Gets Done…”
Part 5 – Summation and Recap
Part 5 – Summation and Recap
 What Did We Learn?
 Data Integrity is Top Priority
 Requires Attention to Details
 Elimination of Errors (Human/Electronic)
 Shared Stewardship and Responsibility
 End Result
 All Interested in Accurate Information
Thank You!!!
 Parting Payroll Words of Wisdom
 Caveat Emptor
 Live Long and Prosper…
 Comments and Feedback
 [email protected]

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