What makes a good poster? - Cape Town Expo for Young Scientists

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ESKOM CAPE TOWN EXPO FOR YOUNG
SCIENTISTS
HOW TO PLAN AND
PREPARE
FOR
CAPE TOWN EXPO
2013
PROGRAMME FOR TODAY
3.30pm – 4.15pm: General introduction and quick chat
about how to prepare for Expo
4.15pm: Non engineering projects: Walk around and
chat to Shannon, Ben, Monwabisi and Abongile who
will be speaking at CT Expo. Committee can also
answer questions.
4.15pm: Engineering projects: Meet Brian and others
from Eskom at another venue and go through what an
engineering project is etc, judging sheet with reference
to engineering projects and making sure that the
projects comply with engineering standards.
4.45pm: Reminder: plagiarism form, info on research
plan & abstract, sample judging sheet, Cape Town Expo
programme, ethics checklist.
5.00pm Preparation afternoon ends.
YOUR PROJECT………
You have already done most of the work –
yippee!
Now to finish off and get ready for Expo
There are still some things to do ….
At this stage good time management is the
secret to success!
CHECKLIST – get this from your teacher
ITEMS TO PREPARE AND BRING TO EXPO:
 Poster, project file and Project data file/book
 Any other equipment/models needed for the display
 Prestik ONLY
 Spare paper and pens
 5m electrical lead (not on a wheel) and multi-plug – for projects
requiring electricity
 Computer + security cable – essential for Senior Computer Science
projects
 Optional – bottle of water, cash, snacks
THINGS TO BE DONE BEFORE COMING TO EXPO:
 Have you looked carefully at the judging sheet?
 Group projects: have you planned who is saying what in the
interview?
 Is your name on ALL your posters, files and equipment etc ?
 Have you prepared for the interview?
AT EXPO….
DAY 1 - TUESDAY 20 AUGUST 2013
REGISTRATION AND SET UP OF PROJECTS
2.30 – 5.45pm:
 All entrants register and set up their entire
project in the Main Hall at the Good Hope
Centre and then leave.
 NB: ALL of your project must be left on your
table at Expo – scientific report in file, poster
summarising your work, project data book.
 Deadline for registration: 5.45pm
 Deadline for set up: 6.00pm
 (Main Hall closes at 6.00pm)
AT EXPO….
DAY 2 – WEDNESDAY 21st AUGUST
INTERVIEWS FOR PRIMARY AND JUNIOR
ENTRANTS
(GRADES 6 - 9)
12.30 - 1.00pm: Primary and junior students
arrive and go to their projects
1.00 – 3.00pm: Judges interview students &
photos taken & all ethical violations sorted out
by latest 2.30pm, students to view exhibits
in Main Hall when not being interviewed
AND……3.00 for 3.15pm: Senior students
arrive and go to Main Hall
JUDGING....THE INTERVIEW
DAY 2 – WEDNESDAY 21st AUGUST
OPENING CEREMONY
3.30 – 4.15pm: Official opening of the
31st Eskom Cape Town Expo for Young
Scientists and snack packs on order.
DAY 2 WEDNESDAY 21st AUGUST
4.15 – 6.15pm: Senior students are
interviewed/photos taken & all ethical
violations sorted out by latest 5.30pm.
Interviews to be up to 15 mins.
Students to view exhibits in Main Hall
when not being interviewed.
DAY 3 – THURSDAY 22nd AUGUST
 12 -12.30: ALL participants return to the Main Hall and go
to their projects
 1.00 - 3.00pm: Open time for visitors to the Expo, visitors
to view exhibits outside Main Hall
 3.00 – 3.30pm: Students take down projects and store
them at the back of the Main Hall. Tables stacked against
entrance to Main Hall. Main Hall readied for Prize giving.
 3.45 – 5.15pm: Prize giving and announcement of
Finalists to attend Eskom Expo South African
International Science Fair in September.
 5.30pm: Students remove their projects etc, Main Hall
tidied and closed up by 6.00pm. Committee to assist.
 5.30pm: Finalists, parents and teachers meet in the
meeting room to discuss Eskom Expo South African
International Science Fair 2013.
PRIZE GIVING –
Thursday 22nd August @ 3.45pm
A few speeches.
Special prizes announced before and after
medals.
Bronze medal winners announced.
Silver medal winners announced.
Gold medal winners announced – most
gold medal winners are selected as
National Finalists.
Compulsory meeting after Prize giving on
22nd for ALL National Finalists @ about
5.45pm
THINGS TO BRING TO EXPO
1. TYPE YOUR SCIENTIFIC REPORT
AND PUT IT IN A NEAT FILE/FLIPFILE
2. SUMMARISE YOUR PROJECT AND
PUT THAT ON A POSTER
3. FILE ALL ORIGINAL WORK IN A
PROJECT DATA BOOK
4. PLAN YOUR DISPLAY
5. PLAN YOUR INTERVIEW
SCIENTIFIC REPORT IN A FILE
Neat file – contents page, dividers, logical arrangement
AT THE FRONT OF THE FILE: PLAGIARISM PLEDGE AND
ABSTRACT, RESEARCH PLAN
THEN…………….
 Introduction (Why)
 Aim and hypothesis
 Method (How)
 Results (What happened – tables & graphs)
 Discussion of results – Describing what happened in words &
patterns and trends and why they may have happened
 Conclusions (refer directly to aim /hypothesis)
 Extras – errors and modifications (what went wrong and what
could you have done to improve your project if you had time)
 References and (which books and sites you consulted and
referenced correctly)
 Acknowledgements (people you talked to and who helped you
and state what help they gave you)
PROJECT DATA BOOK
This is a Record of ALL your work - no
matter how untidy it is!
Date all work
File all emails and notes from interviews
File all designs and plans
File copies of articles you have read
File all survey questionnaires
POSTERS
What makes a good poster?
Or: what to do to get your
project noticed!
EXPO - DISPLAYS
DISPLAY
 Space at Expo: about 1,4m x 0,5m table space
 Poster board at back of table to pin up poster –
we will provide poster boards for everyone to
use – bring prestik
 Samples, models and file go on the table.
 Copies of judges sheet – fill in and leave for
judges
NB: NO WATER,LIVING ORGANISMS,
WEAPONS OR FIRE OF ANY KIND ARE
ALLOWED IN THE GOOD HOPE CENTRE
AND THEN….THE SOUTH AFRICAN
INTERNATIONAL SCIENCE EXPO
SOUTH AFRICAN INTERNATIONAL
SCIENCE FAIR, JOHANNESBURG
GREAT SITES WITH MORE
INFORMATION AND HELP
Cape Town Expo site:
www.expo.wcape.school.za
Making excellent posters:
http://www.aspb.org/EDUCATION/poster.cfm

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