PP-PI Sales Presentation

Report
HPPCL-TRG-HR-V0
Functional Training
Personnel Administration & Organization
Management
Agenda
 Human Resource Overview
 Enterprise Structure in HR
 Personnel Structure in HR
 Master data and SAP HR terminology
 Personnel Actions
 Structure in Organization Management
 Master data and Objects types in OM
 Master Data Templates for PA and OM
Page 2
Human Resource overview
Page 3
My HR Process. . . Today . . .
Entry
Exit
Employee Life cycle
Transfers
Compensation
Skills
Enhancement
Promotion
Maintaining Skill
inventory
Employee Growth and
Up gradation
Page 4
My HR . . . today
....!!!!
Salary Components
Paid, last three years
I
want
I
want
I
want
I
want
HR
Employees
I
want
Top Management
HODs
Page 5
I
want
What is my Requirement
So my need is to have a consolidate and integrated
HR master data at one place , would help me and
also others, to make quick “Decisions”. . .
Page 6
What we are implementing
We are implementing . . .






Personnel Administration (PA)
Organization Management (OM )
Payroll India (PY)
Time Management (TM)
Travel Management (TV)
Employee Self-Service & Manager Self Service(ESS & MSS)
Page 7
Basic Structures in SAP HR
Employee Location - Where does my
Employee work ?
Employee Identity - Who is my Employee ?
Employee Placement in Organization - What
& where my Employee is working ?
Page 8
Enterprise Structure in Human Resource
Page 9
Enterprise Structure in HR
Client
Company
Code
Personnel
Area
Personnel
Sub Area
Personnel
Sub Area
Personnel
Area
Personnel
Sub Area
Page 10
Personnel
Sub Area
Personnel
Sub Area
Personnel Area and Personnel Sub-Area
Personnel Area
The personnel area is an organizational unit that represents a specific area of
the enterprise and is organized according to aspects of personnel, time
management and payroll.
We are considering three personnel areas –
Personnel Area
Description
HPCH
Chhattisgarh
HPDL
Delhi
HPOR
Orissa
Personnel Sub Area
Personnel sub areas are a subdivision of the personnel area. Organizational
control of the main HR sub areas, namely the pay scale and wage type
structures and work schedule planning, takes place at the personnel sub area
level. For HPPCL, Personnel Sub-area is mapped to HPPCL establishments
i.e., Plants, Offices, Mines, etc. in TAMNAR and HO.
Personnel SubPersonnel
Description
Area
Area
P001
HPCH
2 x 250 MW
P002
HPCH
4 x 600 MW
P003
HPCH
DCCP
Page 11
Personnel Structure in Human Resource
Page 12
Personnel Structure in HR
Employee
Group
Employee SubGroup
Page 13
Employee Group and Employee Sub-Group
Employee Group
Employee groups represent a primary subdivision of personnel. An employee
group defines the extent to which its employees place their labor at the
disposal of the enterprise.
Employee Groups considered are – Regular, Apprentice, Workers etc.
Employee Sub-Group
Employee subgroups subdivide employee groups. The employee subgroup is
defined by a two-character, alphanumeric code.
Employee Sub-Group at HPPCL
Employee Sub-Group
Description
Employee Group
Employee Sub Group
0
0A
Director
1B
Executive Director
1A
President
2D
Exec. Vice President
2C
Sr. Vice President
2B
Vice President
2A
Asso. Vice President
1
2
Page 14
Employee Group and Employee Sub-Group
Employee Group
Employee Sub-Group
Description
Employee Sub Group
3E
Senior Gen. Manager
3D
General Manager
3C
Sr.Deputy Gen.Manager
3B
Deputy Gen.Manager
3A
Asst.Gen.Manager
4D
Sr. Manager
4C
Manager
4B
Deputy Manager
4A
Asst. Manager
5A
Junior Manager
6B
JLMT
6A
GET/MT
7D
Jr. Exec./Asst.Engg.
7C
Officer/ Sr. Foreman
7B
Sr.Asst/FMan/Chem/JE
7A
Asst/Asst.Fman/Spvsr
W
WA
Workers
R
RA
Retainer
A
AA
Apprentice
3
4
5
6
7
Page 15
Master data and SAP HR terminology
Page 16
Master Data in Personnel Administration
Master Data Maintenance:
 We would enter, maintain and update all required Information related to
employees through various Information Types (Infotypes).
Infotype:
Employee Master Data will be maintained in logically grouped together records
called Infotypes. Each Infotype will contain data related by some common
attributes. For example, The Personal data Infotype stores related particulars
about the employee, such as name, date of birth, gender, marital status etc.
Page 17
Master Data in PA Contd...
Infotype:
 HR Infotypes are characterized by a validity period, defined by a start date and
end date for the Infotype record. For example, in case the employee’s address
changes during his stay with the company, the change can be made in the
system, with a new validity period attached to the changed record.
 HR Infotypes are date driven and maintains the history as to when the events
or creation of the record occurred and its validity period.
Page 18
Master Data in PA Contd...
Standard Infotypes to be used in HPPCL:
 Action (0000)
Family Memebers (0021)
Organization Assignment (0001)
Education (0022)
Personal Data (0002)
Other/Previous Employer (0023)
Address (0006)
Internal Medical Service (0028)
Planned Working Time (0007)
Personal ID deatils (0185)
Basic Pay (0008)
Notifications (0041)
Bank Details (0009)
Communication (0105)
Contract Elements (0016)
JPL Specific Data (9001)
Monitoring of Tasks (0019)
Page 19
Personnel Actions
Page 20
Personnel Actions
Actions:
 The HR department executes regular activities like hiring an employee,
transferring an employee, promotion of an employee etc. Each of these activities
has certain procedures to be followed to complete them. The procedure that is
followed to complete these activities in SAP HR module is called Personnel
Actions.
 Personnel actions are nothing but a logical grouping of Infotypes in sequence,
to which data has to be entered and once an infotype is saved, the system
displays automatically in sequence the other infotypes one after the other. This
ensures that all of the information relevant to the action procedure is entered in
the system.
Page 21
Personnel Actions Contd..
Personnel Actions to be used in HPPCL
 Joining
Promotion
 Internal Transfer
 Suspension
 Separation
 Suspension Revocation
 Rehire
 Extension of Probation
 Confirmation
Page 22
Personnel Actions Contd..
In short ,
“we would enter, maintain and update Employee
related information by
performing standard actions in PA . .”
Page 23
Personnel Administration
Reports In PA
Page 24
Reports in Personnel Administration
Page 25
Reports in Personnel Administration
Organizational Entity
Personnel Area / Sub Areas (Location),
Employee Groups / Subgroups (Band),
Organizational Units (Functions),
Cost Centres (CC),
Positions (Designations)
Employee
Reports on all employee master data fields
Page 26
Structure in Organization Management
Page 27
Organization Management Structure
 Structure in Organization Management presents the hierarchical
relationships between the various organizational objects like Company,
Departments, Positions, Job, Person and Cost Centre.
The complete hierarchy of the organization is maintained in the OM structure
which serves as the basis for many other modules like Personnel
Administration, ESS, Personnel Development, SAP Workflows etc.
 OM data is used for the reporting purposes like
• Employee listing per Organizational Unit
• Cost Centre assignment to Position/ Department
Page 28
Master data and Objects types in OM
Page 29
Master Data and Objects Types in OM
 Organizational Management is based on the creation, maintenance and use
of standalone Organizational Objects and these Objects are related to each
other through relationships.
 Although Organizational Management can consists of many object types, the
following are the three basic building blocks for creation of an organizational
plan –
• Organization Unit (O)
• Position (S)
• Cost Centre (K)
Page 30
Organisational Units
Organisational units describe
the different business areas / Department
within your company
Examples
•Accounting department
•Human Resources dep.
•Operations
Management
Research and
development
Human resources
Payroll
Salaried
employees
Welfare
department
Hourly paid
Page 31
Production
Positions
Positions are
assigned to
a specific person
Asistant
- Positions are company specific
- Different positions can perform
the same tasks
-As a rule,one person occupies each position
Examples: Assistant-Purchasing, Assistant-Sales
administrator
Assistant-Purchasing
Assistant-Accounting
Assistant-Sales
Page 32
Cost Centre
Cost Centre is an
Organizational
Object within a
controlling area that
represents a defined
location of cost
incurrence
Organization
Unit
- The Cost center is generally defined and
maintained by financial accounting
- It can be assigned to either Organizational
Units or to positions
Employee
Cost
Position
Page 33
Organisational Plan / Reporting Structure
A reporting structure is
created using the links
between positions
The relationships between the
organisational units form
an organisational plan
Management
Human
resources
Payroll
Salaried
employees
Research and
development
Production
Welfare
department
Hourly paid
Page 34
Master data templates for PA and OM
Page 35
Master Data Templates for PA & OM
 Master Data in SAP is uploaded through tools like LSMW ( Legacy System
Migration Workbence) and BDC (Batch Data Conversion).
 To upload the legacy data in the SAP system, the data is collected in a
specified format that is supported by SAP.
 Data Migration Templates are Personnel Administrationa and Organization
Management.
Page 36
Thanking you all . . .
Page 37

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