The Project Nodes

Report
www.erpanet.org
Cross-Sectoral Development of Digital
Preservation Strategies:
Examining Real Life Examples
Seamus Ross, Monica Greenan, Peter McKinney
Introduction
ERPANET works to enhance the preservation of
cultural and scientific digital objects through
raising awareness, providing access to experience,
sharing policies and strategies, and improving
practices.
The Project Nodes
The Humanities Advanced Technology and
Information Institute (HATII)
Schweizerisches Bundesarchiv
Nationaal Archief van Nederland
Institute for Archival and Library Science
(Università degli Studi di Urbino)
Objectives
ERPANET will:
• raise awareness of sources of information about
the preservation of digital objects
• stimulate research and encourage the development
of standards in digital preservation
• build an online community
• stimulate awareness among software producers of
the preservation needs of the user community
erpaproducts
erpaadvisory
erpastudies
erpatraining
erpatools
erpaassessments
erpacharter
erpaworkshops
Organisations Need Help
• Off-the-shelf policy statements
• Business cases & strategies
• Digestible guidance on technologies and their
preservation implications
• Improved models (reference, costs, standards,
functional requirements)
• Simple Guidelines on digital survival
• Guidance on creating data repositories
• IPR support and guidance
erpastudies
• Case studies in public and private sectors
• Geographical spread and organisation size
• Outcomes:
– Vertical View: reviews of how different sectors
approach digital preservation
– Horizontal View: looking across a range of topics
what are best practices across domains.
erpaStudies (2)
erpastudies
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Researching what?
Assessment of the Sectoral Exposure
Sectoral Awareness and Investment
Policy Building Strategies
Risk Perception & Management
Mechanisms for Compliance & Audit
Cost-Benefit Rationalisation
Technologies
erpastudies
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Basic results
Illustrate methodologies and practices
Provide a basis for establishing practical
guidelines
Increase awareness
Stimulate sharing of information and experiences
erpastudies
Research by Questionnaire
10 companies per case study
3 people in each company
– Business Manager
– IT Manager
– Archivist
erpastudies
Questionnaire split into:
– perception and awareness of digital
preservation;
– understanding how digital preservation
affects the organisation;
– actions taken;
– monitoring of actions; and
– future requirements.
erpastudies
ROUND 1
ROUND 2
ROUND 3
Publishing
Retail
Automotive
Telecommunications Architecture
Train traffic control
Pharmaceuticals
Aerospace
Insurance
Broadcasting
Entertainment
(film)
Air traffic control
The Problem
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Planning stage progressed slowly
More Complex than we imagined
Labour intensive
Difficulties obtaining successful targets
– at the mercy of companies who pull out
• Lower throughput than we imagined
erpastudies
BROADCASTING
BBC, RAI, ERT, SF DRS
PHARMACEUTICAL
AstraZeneca, Aventis,
Bayer, Böhringer,
GlaxoSmithKline, Pfizer,
Organon NV
TELECOMS
Swisscom, Orange
PUBLISHING
Gruppo Mondadori,
Hachette, HMSO, Kluwer,
OUP, Random House,
UNESCO, EU
erpastudies
Types of Information and Objects
Research
Business
Born-digital
Film
Legal
Audio
Digitised
Text
databases
erpastudies
RESULTS
Types of data (very different)
Increasing amount of info
Awareness of issues (varying)
No authoritative sources of info
erpastudies
RESULTS
RATIONALE
PRACTICES
• Legal
• Incomplete
• Cultural
• Individual
• Historical
• Ad hoc
• Financial
erpastudies
RESULTS
Risk
Responsibility (?)
Cooperation
Hesitancy
erpastudies
Quick Conclusions
ERPANET to target more areas
Intra-sectoral collaboration
Cross-sectoral discussion
Vendor awareness
erpastudies
Next Steps
Addressing our problem
– Smaller & larger case studies
Addressing their problem
– Tools
erpatools
Year 1 Tools
– Policy Building Framework
– Costing Digital Preservation Strategies
– Digital Object Risk Management
Methods
– Selecting Technologies
www.erpanet.org
[email protected]

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