Parental Involvement Activities That Work

Report
Parental Involvement
Compliance Guidance
2014-2015
presented by
Marlon Cousin, Title I Coordinator
Objective
This presentation will address the parent requirements that
are outlined in the various Titles of the No Child Left Behind
Act. These requirements are emphasized to give the
stakeholder a guide to the actual mandates of NCLB that are
directly focused on Parental Involvement.
Included in this presentation is a snapshot guide of district and
school responsibilities for parental involvement.
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Written parental
involvement policies
(LEAs notify parents of
children attending Title I
schools of district-level
written parental involvement
policy; schools notify
parents and community of
school’s written parental
involvement policy).
Determined by
LEA
(EBRPSS)
By whom
SEA
LEA
Schools
X
X
(LEA
policy)
(school
policy)
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Parents’ right to know –
teacher and paraprofessional
qualifications (LEAs inform
parents of students enrolled in
Title I schools that parents may
request, and the LEA will
provide, certain information on
the professional qualifications
of the student’s classroom
teachers and paraprofessionals
providing services to the child.)
Annually,
at the
beginning
of the
school
year
By whom
SEA
LEA
x
Schools
*The “Right to Know” Letter is contained in the EBR Student Rights & Responsibilities
Handbook. For compliance purposes please place a copy of the handbook and the
returned signature pages in the file labeled “Right to Know Notifications”.
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Parents’ right to know –
student achievement
(schools provide to each
individual parent information
on the level of achievement
of the parent’s child in each
of the State academic
assessments).
Determined by
the LEA
i.e. - LEAP, iLEAP, and
EOC scores
By whom
SEA
LEA
Schools
x
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Parents’ right to know –
non-highly qualified
teachers (schools provide
to each individual parent
timely notice that the
parent’s child has been
assigned, or taught for 4 or
more consecutive weeks by,
a teacher who is not highly
qualified.
Timely
By whom
SEA
LEA
Schools
X
*Copies of the
notification
letter as it
pertains to
each teacher
that is not
highly
qualified must
be kept on
file.
Highly Qualified
Teacher Notifications
*The “Highly Qualified
Notification Letter should also
be filed in the folder labeled
Right to Know Notifications.
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Title I, Part A meeting
(schools invite parents to an
informational meeting to
inform them about the
school’s participation in Title
I, Part A programs and
explain the requirements
and their right to be
involved).
Annual
*Utilize the DVD entitled:
“NCLB – What Parents Need to Know”
By whom
SEA
LEA
Schools
x
Resource to Convene Annual Mtg.
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Title I, Part A information
(schools provide to parents
of participating children
specific information about
Title I, Part A programs, and
the opportunity to request
regular meetings.
Timely
*i.e. (after-school tutoring,
parent trainings, School
Improvement Teams,
Parent Advisory Councils,
etc.)
By whom
SEA
LEA
Schools
x
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Schools identified for
school improvement,
corrective action, or
restructuring (LEAs provide
to parents of each student an
explanation of what the
identification means, how the
schools compare to others,
reasons for the identification,
the LEA’s and school’s
response, how parents can
become involved and any
corrective action taken.
Promptly
following
identification
By whom
SEA
LEA
x
Schools
Title I, Part A
Parental Notice Requirements
Parental Notice
Requirements
When
Schools identified for
restructuring (LEAs serving
schools that fail to make AYP
after 1 full school year of
corrective action provide
prompt notice to teachers and
parents and provide
opportunity to comment and
participate in preparing a
restructuring plan).
Promptly
after school
misses AYP
following 1
full school
year of
being in
corrective
action
By whom
SEA
LEA
x
Schools
Parental Involvement
Filing System
Established a Uniform Filing System
• Each Title I school site has a twodrawer filing cabinet to be used
exclusively for Title I
documentation
• A color-coded and labeled
expandable folder contains
individual manila folders that are
labeled to address specific
mandates
Filing System
File for
Parental Involvement Budget
• Provide evidence/documentation
• (i.e. allocation letter, budgets, copies of
requisitions, copies of invoices and
consulting contracts)
File for District P.I. Policy
Place a copy of the handbook
and the signature pages in the
file labeled “District P.I. Policy”
•
Provide evidence/documentation (i.e. copy
of policy, signature pages, *include date of
distribution)
•
The district’s P.I. policy is included in the
district’s Student Rights & Responsibilities
Handbook
•
Parents must sign and return the form on
the 1st page of the handbook
File for
District P.I. Policy
Signature Page of Rights &
Responsibilities Handbook
File for
School-Based P.I. Policy
• Provide evidence/
documentation (i.e.
agendas, sign-in
sheets, copy of policy,
*date of distribution)
File for
Parent Meetings/Workshops
• Provide evidence/documentation (i.e.
agendas, sign-in sheets, photographs,
copies of presentations, distributed
materials)
File for
School-Parent Compacts
• Provide
evidence/documentation
(i.e. agendas, sign-in sheets,
signed compacts, *include
date of distribution)
• Provide documentation
that the compact is
annually reviewed (revised
as appropriate) with input
from parents
File for
“Right to Know” Notification
• Provide evidence/documentation (i.e. copies of
letters, *include distribution date)
File for
Communications to Parents
• Provide
evidence/documentation
(i.e. newsletters, calendars,
reports from automated
notification system, letters
to parents informing them
of forthcoming events)
Compliance Checklist
*Utilized by the Title I
Coordinators and Title I Monitors
during compliance visits
Appropriate Use of
Parental Involvement Funds
The school may use funds to:
• Provide program
information to parents
• (i.e. School Report Card
workshops, LEAP Prep
materials)
The school may use funds to:
• Establish a SchoolBased Parent
Information & Resource
Center)
• The purchase of
furniture to establish a
Parent Center is
allowable
The school may use funds to
provide a light meal or snacks:
• Meals and/or light snacks
are an allowable
purchase.
• Must be reasonable and
necessary (*Should not
exceed $4.50 per person)
• *When is doubt—give
me a call
The school may use funds to:
• Purchase materials for
parents to use and
provide trainings for
parents (i.e. literacy
training, technology
training)
The school may use funds to purchase and
distribute “token items” to parents
•
•
•
Examples of acceptable “token items”
might include an inexpensive
calculator given as part of Family
Math Night that emphasizes ways
parents can help their children with
schoolwork.
Sharon Hills ES
Family Math Night
Tuesday, October 11, 2011
You may provide take-home books as
part of a summer reading program.
As a rule of thumb, any “token” that
costs more than $10 would be
difficult to justify.
Fun!
Games!
Prizes!
Don’t overdo it!
GO GATORS!
Bayou Jackson High School
McKinley
High
“Back
to School
Gala”
“Back to School Gala”
Saturday, August 6, 2012
Saturday,
August
3:00—6:00
pm6, 2011
3:00—6:00 pm
*Not allowable
• Avoid spending too much
on publicity, awards and
“token items”.
Hope to
See You
There!
• Keep these expenses
reasonable, and consider
whether other funding
streams could pay for or
partially cover certain costs.
Don’t Overdo It!
• For example, you can use your
set-aside to purchase certificates,
plaques, or trophies, and to cover
other expenses like printing
posters, fliers, or a banner.
• However, in each case, consider
how closely those items tie to
your goals, and whether the
expense is prudent. For example,
a large banner may cost upwards
of $200.00
Twin Oaks Elementary
Family Literacy Night
Thursday, September 20, 2012
The school may use funds to:
• Educate educators
(i.e. parent communication
workshops, attend Parental
Involvement Conferences)
Strategies for
Effective Parental Involvement
presented by
J. Anthony Goodparent
The school may use funds to:
• Coordinate activities
with other parental
involvement programs
• (i.e. LA 4 Pre-K, PBIS)
The school may use funds to:
• Develop effective
communication with
parents (i.e. ELL
parenting materials,
postage costs,
newsletters and Schoolto-Home Folders)
The school may use funds to:
• Support reasonable
activities suggested by
parents (i.e. health fairs,
Financial
Aid/Scholarship
workshops
Tara High School
9002 Whitehall Dr.
Baton Rouge, LA 70806
Saturday, August 6, 2012
The school may use funds to:
• Solicit parental input in
the decision making
process
• (i.e. School
Improvement Teams,
Community Focus
Groups, Effective
Partnership Trainings)
The school may use funds to:
• Provide reasonable and
necessary parent expenses
• (i.e. childcare for Open
House, bus transportation
for parents to attend Open
House or other parent
meetings/trainings)
The school may use funds to:
• Train parents to
enhance the
involvement of other
parents (i.e. Parents As
Teachers
• www.parentsasteachers.org
The school may use funds to:
• Arrange/accommodate
school meetings at a
variety of times
• (i.e. in-home
conferences, parent
convenient meetings)
The school may use funds to:
• Implement model
approaches (i.e.
National Network of
Partnership Schools, I
CARE)
National Network of Partnership Schools
Johns Hopkins University
3003 N. Charles Street, Suite 200
Baltimore, MD 21218
[email protected]
tel: 410-516-8800
fax: 410-516-8890
The school may use funds to:
• Purchase student
planners/agendas—
promoting daily
communication
between school and
home.
• Cannot contain
advertising, logos,
mascots..
Schools may not use Federal Funds for the
following items:
• Student Honors/Awards
Banquets, or graduation
activities
Schools may not use Federal Funds for the
following items:
• OPEN HOUSE activities
(*Federal funds must
supplement, not supplant district
responsibilities).
• Open House activities
are a district mandate.
Schools may not use Parental Involvement
Funds for the following items:
• Student Field Trips
• Although student field trips are
not an allowable expense,
transportation for parents to
events may be paid with Federal
funds, provided the activity
increases their parenting capacity
(i.e. College Days for Parents)
Schools may not use Parental Involvement Funds for the
following items:
• Folding or stackable
chairs for the school
auditorium or any other
areas that may be
utilized to host parent
meetings
School-Specific Signage or School Marquee
(Not Allowable)
• This includes:
• Parent Pick-Up Tags for
Commuters
•
Display Cases
Signage (continued)
• Banners or signs promoting
school-based events such as
Family Literacy Night are
allowable.
• Signs promoting school-based
Parent Resource Centers are
allowable.
CONCERNS & ISSUES
School-Based Parental Involvement Policies &
Compacts
• All Title I school sites must annually review, revise if needed, and
approve (WITH PARENT INPUT) a School-Based Parental Involvement
Policy and a Compact for Student Success
• For documentation purposes please file an agenda and sign-in sheets
reflective of the annual review/revision of these items.
• Always entitle the event/activity on all agendas.
• Always list a date and time of the event/activity on an agenda.
School-Based Parental Involvement Policies &
Compacts
Confirming Requisitions
• Please refrain from submitting confirming requisitions for Materials
& Supplies.
• Confirming requisitions will be accepted for refreshment/meal
purchases only without prior approval from the Federal Programs
Administrative Director or Federal Programs Director of
Compliance.
• For submission purposes:
–
–
–
–
–
Confirming Requisition
Copy of the front & back of the canceled check
Receipt(s)
Agenda
Sign-In Sheets
Spend the Money!
• The annual set-aside funds for Parental Involvement are there to benefit
families during the fiscal year in which they are received by the schools.
• *You are allowed to reserve an appropriate amount for the purchase of
refreshments for parent meetings/trainings that may occur later during
the school year.
• Deadline for expending funds in the Materials & Supplies category is
Friday, February 27, 2015.
Revisions & Transfer Memos
• We are no longer accepting transfer memos
• The transferring of funds from one category to
another can only occur with a budget revision.
• Budget Revisions will occur in early November.
Contact Information
Marlon K. Cousin, Coordinator of Title I
(225)922.5593
[email protected]

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