TitleGreen Generic City PowerPoint Template

Report
NCDA Winter Legislative and
Policy Meeting
“CDBG Program Timeliness”
Sandra W. Anderson
City of Greenville, NC
January 22, 2010
Background
• Demographics
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Coastal Plains area of State
84 miles east of Raleigh, NC
157 miles south of Richmond, VA
265 miles south of Washington, DC
10th largest City in NC (pop. 81,092)
Home of East Carolina University
• CDBG History
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Since 1975
Became Entitlement 1994
Staff of nine (9)
Average allocation $800,000
CFR 24 570.902(a)(i)
• Timeliness
– How quickly a Grantee is able to commit and
expend CDBG funds.
• 1.5 program rule
– Example: $2 million allocation may not have
any more than $3 million in their CDBG
account in IDIS (US Treasury line of credit)
– Calculated 60 days prior to end of Grantee’s
program year. City’s date is May 2nd
Seven “P’s”
“Prior Proper Planning
Prevents Piss Poor
Performance”
• Prepare/Plan
• Work the Plan
• Follow Through
Prepare/Plan
• Preparation is the key!
– Annual Action Plan
• Two Primary Goals
– Create eligible projects that benefit
community
– Will the funds be spent in a timely manner?
• Involve Stakeholders – target group, staff,
nonprofits, developers, other Depts., etc
• Set timetable
Work the Plan
• Good Communication with Finance Dept
– Establish good rapport with staff
– Educate on basic CDBG/IDIS regulations
– Monthly meeting
– Fund accounting
– Monthly drawdown
– Monthly reconciliation
– Electronic payments
Work the Plan
• Mid year Assessment
– HUD letter
– Delays
– Reallocate/amendment
• Communication
• Mandatory annual Subrecipient training
• Provide technical assistance
Work the Plan
• Set benchmarks/performance standards
– Proposed/actual
– Quantify
– timetable
• Monitor Procurement practices
Follow through
• Monthly (due by 15th) reporting of
accomplishments
• Monthly (due by 15th) reimbursement
requests
• Quarterly reporting to Affordable Housing
Loan Committee (governing body)
• Recapture/reallocation
• Biannual on site monitoring
“Follow through”
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Work the plan!
Constant tracking
Develop spreadsheets
Benchmarks – current status
Reallocate funds
Sandra W. Anderson
[email protected]
252/329-4481

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