Microsoft Office 2007-Illustrated Introductory, Windows XP Edition Editing Documents Pages 25-37 (omit pages 37-41) Cutting / Copying and Pasting Text CUTTING TEXT COPYING TEXT The operation of moving text from The operation of copying text from one location to another is called “cut one location to another is called and paste.” “copy and paste.” Cutting text removes it from the document. Copying text leaves the original in the document. Ways to cut text: Ways to copy text: • CTRL + X • CTRL + C • Right-click > CUT • Right-click > COPY • CUT button on HOME tab • COPY button on HOME tab Once you have cut or copied text, you will then Paste the text. Ways to paste text: • CTRL + V • Right-click > PASTE • PASTE button on HOME tab. 2 Drag and Drop • You can also move text using the drag and drop method. • Drag selected text to a new location using the mouse. • Text that is dragged is not placed on the Clipboard. TO MOVE TEXT: Click and drag to move text. TO COPY TEXT: Click, hold down [CTRL] and drag to copy text. Using the Clipboard • Cut or copied text is placed on the Clipboard, which is a temporary storage area for text and graphics cut or copied from a document. • There are two clipboards: – System Clipboard - holds one item, the last item cut or copied from a document. – Office Clipboard - holds up to 24 items. • The Office Clipboard – Stores up to 24 items. – Stores text and graphics. – Items can be cut/copied from any Office program. – Items on the Office Clipboard can be viewed. Click the item to get this box. Paste Options Button Once you have pasted text, the Paste Option button will appear near the pasted text. This allows you to change the formatting of pasted text. Paste Options button This is the drop-down menu you get when you click the down-pointing arrow on the Paste Options button. Paste Special Option Copying or Moving Items between Documents 1. 2. 3. 4. 5. Open both Word documents. Cut or copy text from one document. Switch to the other document. Click the button for the document on the task bar. Use the Arrange All command in the Window group on the View tab to display both documents at the same time. 6. Paste the text into the second document “OR” You can use the VIEW Tab > WINDOW group to view both documents at one time. (see next slide) VIEW Tab > Window Group View Side-by-Side VIEW Tab > Window Group Split • This splits a single document into two sections. • You can be in one location of the document in the top window and another location of the document in the bottom window. • You can then scroll separately in each window. • To remove the split, simply click and drag the bar dividing the two sections; or, you can click “Remove Split” option. Replacing Text • Use the Replace command to search for and replace all instances of a word or phrase in a document. • You can either automatically find and replace all occurrences at once, or find and review each individual occurrence. • HOME tab > EDITING group • Enter the text you are looking for in FIND WHAT window. • Enter the text you want to replace it with in the REPLACE WITH window. • “Match case” – replaces only exact matches of uppercase and lowercase characters. • “Find only complete words” Using the GO TO Feature • Use to move to a specific page, section, line, table, graphic, or other item in a document • You can also click the Page number button on the status bar to open the Find and Replace dialog box. Checking Spelling and Grammar REVIEW Tab > Proofing Group > Spelling and Grammar button Identified misspelled word Suggested correction Checking Spelling and Grammar Identified grammar error Suggested corrections Researching Information • Research task pane provides access to many resources. • REVIEW tab > Proofing Group • Use the Thesaurus to look up synonyms for repetitive or awkward words. • The Thesaurus appears in the Research task pane. With an active Internet connection, the Research task pane provides access to other reference sources.