Slide 1

Report
Microsoft Office 2007-Illustrated Introductory,
Windows XP Edition
Editing Documents
Pages 25-37 (omit pages 37-41)
Cutting / Copying and Pasting Text
CUTTING TEXT
COPYING TEXT
The operation of moving text from
The operation of copying text from
one location to another is called “cut one location to another is called
and paste.”
“copy and paste.”
Cutting text removes it from the
document.
Copying text leaves the original in
the document.
Ways to cut text:
Ways to copy text:
• CTRL + X
• CTRL + C
• Right-click > CUT
• Right-click > COPY
• CUT button on HOME tab
• COPY button on HOME tab
Once you have cut or copied text, you will then Paste the text.
Ways to paste text:
• CTRL + V
• Right-click > PASTE
• PASTE button on HOME tab.
2
Drag and Drop
• You can also move text using the drag and drop
method.
• Drag selected text to a new location using the
mouse.
• Text that is dragged is not placed on the Clipboard.
TO MOVE TEXT:
Click and drag to move text.
TO COPY TEXT:
Click, hold down [CTRL] and drag to copy text.
Using the Clipboard
• Cut or copied text is placed on the Clipboard, which is a
temporary storage area for text and graphics cut or
copied from a document.
• There are two clipboards:
– System Clipboard - holds one item, the
last item cut or copied from a document.
– Office Clipboard - holds up to 24 items.
• The Office Clipboard
– Stores up to 24 items.
– Stores text and graphics.
– Items can be cut/copied from
any Office program.
– Items on the Office Clipboard
can be viewed.
Click the item to
get this box.
Paste Options Button
Once you have pasted text, the Paste Option button will
appear near the pasted text. This allows you to change
the formatting of pasted text.
Paste Options
button
This is the drop-down menu
you get when you click the
down-pointing arrow on the
Paste Options button.
Paste Special Option
Copying or Moving Items
between Documents
1.
2.
3.
4.
5.
Open both Word documents.
Cut or copy text from one document.
Switch to the other document.
Click the button for the document on the task bar.
Use the Arrange All command in the Window group on the
View tab to display both documents at the same time.
6. Paste the text into the second document
“OR”
You can use the VIEW Tab > WINDOW group to view both
documents at one time. (see next slide)
VIEW Tab > Window Group
View Side-by-Side
VIEW Tab > Window Group
Split
• This splits a single document into two sections.
• You can be in one location of the document in the top window
and another location of the document in the bottom window.
• You can then scroll separately in each window.
• To remove the split, simply click and drag the bar dividing the
two sections; or, you can click “Remove Split” option.
Replacing Text
• Use the Replace command to search for and replace all
instances of a word or phrase in a document.
• You can either automatically find and replace all
occurrences at once, or find and review each
individual occurrence.
• HOME tab > EDITING group
• Enter the text you are
looking for in FIND WHAT
window.
• Enter the text you want to
replace it with in the
REPLACE WITH window.
• “Match case” – replaces only
exact matches of uppercase
and lowercase characters.
• “Find only complete words”
Using the GO TO Feature
•
Use to move to a specific page, section, line,
table, graphic, or other item in a document
•
You can also click the Page number button on the
status bar to open the Find and Replace dialog
box.
Checking Spelling and Grammar
REVIEW Tab > Proofing Group > Spelling and Grammar button
Identified
misspelled
word
Suggested
correction
Checking Spelling and Grammar
Identified
grammar
error
Suggested
corrections
Researching Information
• Research task pane
provides access to many
resources.
• REVIEW tab > Proofing Group
• Use the Thesaurus to look up
synonyms for repetitive or awkward
words.
• The Thesaurus appears in the
Research task pane.
With an active Internet connection, the
Research task pane provides access to other
reference sources.

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