Selection Board Information Brief - Jun12

Report
Selection Boards Information Brief
June 2012
Agenda
• Board process and documents
• Responsibilities
• Sample record mark-up
• Voting, results and notification
2
Governing Documents
• DOD Instructions
 DODINST 1320.14: Commissioned Officer Promotion Program Procedures
• SECNAV Instructions
 SECNAVINST 1401.3A : Selection Board Membership
 SECNAVINST 1420.1B: Promotion, Special Selection, Selective Early
Retirement, and Selective Early Removal Boards for Commissioned Officer
of the Navy and Marine Corps
• BUPERS Instructions
 BUPERINST 1401.5A: Supplemental Guidance for U.S. Navy Selection
Boards
3
Types of Boards
• Statutory: Selection board established by 10 U.S.C.; includes
promotion, special selection, temporary promotion, continuation and
SER
• Membership for RL : Typically 9 (6 Permanent URL Board
Members and 3 community specific RL Board Member; by law NLT
5 members); nominated by PER-47X, approved in Convening
Order
• Administrative: Selection board established by COMNAVPERSCOM or
higher authority; includes senior enlisted selection boards, command
screen boards, scholarship or other degree programs, lateral
transfer/re-designation
• Membership: Varies by Selection Board; nominated by PERS-47X,
approved in Convening Order
4
Typical Annual Board Schedule
• NOV/DEC: Notice of Convening FY Navy Active Duty Promotion
Selection Board Message (NAVADMIN that sets the zones; required by
law 30 days prior to first Statutory board of the FY)
• DEC: RDML/RADM Line
• JAN: CAPT Line (~first/second week)
AC/RC LDO/CWO (~second week)
• FEB: CDR Line (~first week)
• APR: LCDR Line (~first week)
• AUG/SEP: IDC Milestone Board (scheduled by PERS-8; conducted
very similar to both SWO and AVN Command Screen Board)
5
Board Documents
• FY Precept
 SECNAV-issued written order which convenes statutory selection boards for
promotion, special selection, SER and continuation (same for every STAT board
conducted during the FY)
 CNPC or higher authority-issued written order which convenes administrative
selection boards (same for every ADMIN board)
• Board Precept (also referred to as a Convening Order)
 Provided by authority directing the board

Guidance for selection criteria, opportunity and proceedings for the specific selection
board. Assigns president, members, recorders and administrative personnel
• Eligibles/Opportunity
 Statutory: Set by SECNAV IAW 5-year promotion plan (provided by OCMs)

IDC Milestone: Set by CNPC IAW Assignment Officers and Community Flag lead
• Community Briefs: SECNAV Approved (provided by Community Managers; same
for each selection board)
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Specific Board Timelines
• Two months to three weeks prior: verify list of eligibles (list sent to PERS-8)
• Two weeks prior: PERS-8 pulls records from OMPF
• Ten to four days prior: recorder prep
• Recorders ensure that records of eligible officers are ready for member
review (continuity of FITREPs for 5 years, validate stamps; organize
member’s correspondence to the board)
• Convene Date
• Oath, review community briefs, read Precept and Convening Order
• Member record review
• Each competitive group has multiple “tanks” (STAT and ADMIN are exactly
the same)
• Community guidance briefed at start of first tank (if not briefed earlier)
• Members and recorders are present
7
Recorder Responsibilities
• Job Description
– Prepare records and other materials in preparation for the
board. Act as assistants for all board members.
• Responsibilities
– Pull records ahead of time
– Check records and correct all errors!
– Make sure information is accurate
– Provide administrative and clerical support as needed
IMPORTANT: Recorder’s verification does NOT replace officer’s responsibility
to ensure the completeness/accuracy of his/her record
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Voting Member Responsibilities
• Job Description
– To review and correct, prepare and brief members’ records to the board.
Provide accurate and relevant information to board members using the
board precept to select the best and fully qualified.
• Responsibilities
– 90-120 seconds per record
• Find the salient and important facts
• Speak clearly
• Don’t read/tell them information they already have (wastes time)
– Job is NOT to “sell” every member
– Job is to lay out a member strengths and weaknesses using the board
precept.
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Member Responsibilities
• View OSR/PSR via Official Military Personnel File (OMPF) at BOL.
• Check:
• Regular FITREP continuity
• Awards
• Education information
• Service schools
• Subspec codes, special quals (AQDs) and Naval Officer Billet
Classification Codes (NOBC)
• Photograph
• Ensure you have a lineal number
• Letter to the Board (as required)
10
Sample OSR Markup
2: B
1820
Letter to Board
FC-17 ADMIN
10/15/2002
LETTER TO THE BOARD TO
INCLUDE IDWO AND
PICTURE
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11
Sample PSR Markup
1820
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Sample PSR Markup
1820
13
Confidence Voting
• Voting Members – 100, 75, 50, 25, 0
• Aggregate score = Confidence Level
• Votes are cast as record is briefed
• Senior recorder is prompting members to vote by “# to vote”
• Once all votes are cast, confidence level is presented to the screen, next
record is displayed and briefed
• All voting members have laser pointers
• Voting members may state positive personal knowledge that relates to
documented performance.
• SECNAV Approved Retirement or member requests remove name for
consideration – 0 Confidence Level
• QIOs selected after primary selection (IDC Milestone Board)
• Computer tally triple checked by Recorder/Assistant Recorder
• Results reviewed by PERS-8, PERS-00FS and PERS-00J for review and
potential pending judicial action
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Confidence Vote and Scattergram
100
95
90
85
80
75
70
65
60
55
50
45
40
35
30
25
20
15
10
5
0
Mr. President, I make a motion that all records with a confidence
level of 90% or greater be tentatively selected
X
XX
X
X
X
X
Crunch Zone 5 records to select 3
X
X
X
X
X
Mr. President, I make a motion that all records with a confidence
level of 60% or less be dropped from further consideration
X
X
Opportunity: 12 IZ pick 6 (50%)
Total records: 12 IZ + 3 AZ = 15
X
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Post Board
• Call out – POB, PERS-80 board sponsor, CNPC (CNP and SECNAV for certain
stat boards)
• Statutory
• Approved by SecDef; approximately 2-4 month process
• Results released by ALNAV; Senate confirmation by NAVADMIN
• Administrative
• Approved by DCNP (typically); approximately 1 day to 1 month process
• Results released a variety of ways; no codified rules (NAVADMIN/NPC
website/etc.)
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IDC Milestone Notification Process
• Selects reviewed by PERS-8
• President outbriefs board results to DCNP; office call (optional) with
PERS- 4 (last day of board)
• Board sponsor collates board results and forwards to DCNO N2/N6 for
review (last day of board)
• DCNO N2/N6 reviews results and forwards back to PERS-47 (last day of
board)
• PERS-47 releases results to Community Leads (last day of board)
• Community Leads direct notification of members (day after board
adjourns)
• Notification of all eligible Officers complete (NLT 2 days after board
adjourns)
• Results posted on NPC website (NLT 3 days after board adjourns)
17
Questions?
18

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