CALPADS Essential 3 Intro Training Presentation v1.0

Report
SSID ENROLLMENT
Course Introduction
Essential 3
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Who’s Supposed to Be Here
Individuals assigned to
CALPADS maintenance
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Supervisor of staff
assigned to CALPADS
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Training Sequence
Essential 1:
Data Coordinator Orientation
Essential 2:
Interface & Administration
Essential 3:
Data Submission
Essential 4:
Anomalies
Fall 1
Fall 2 Data Population
Fall 2
End of Year 2 & 3
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End of Year 1 & 4
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Rules
Mute yourself
Silence
cell phones
HOLD
1
conversation
at a time
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Agenda
Background
& Workflow
Wrap-Up
5
Online Maintenance
Live Demo
Batch Processing
Live Demo
3 Hours
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Course Description
COURSE MODULES
This course is modularized to allow for use in local training
that is focused only on specific topics appropriate for a
particular audience. The modules include …..
• 3a – SSID ENROLLMENT Capabilities and Key Concepts
• Reference guide and content discussed throughout the live demo
• 3b – SSID ENROLLMENT – ONLINE
• Content discussed during first half of live demo
• 3c – SSID ENROLLMENT – BATCH
• Content discussed during second half of live demo
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Course Description
COURSE OBJECTIVES
• Locate existing SSIDs
• Assign and maintain SSIDs
• Enroll new students
• Update existing student’s enrollments
• Enter and maintain
• Student Information
• Student Programs
• Student English Language Acquisition Status
• Review and resolve related submission errors
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Key Concepts
ONLINE MAINTENANCE VS BATCH
Online Maintenance
• One student at a time
• Edit data manually in
CALPADS portal
Batch
• One or more students
• Enter data in SIS or Excel;
then upload extract using
CALPADS portal
• CALPADS validates online & batch
transactions using the same process
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Live Demo Topics
ONLINE MAINTENANCE
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•
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Search for student – P. 6
Request SSID and Enroll – P. 20
New SSID Enrollment – P. 22
Existing SSID Enrollment – P. 34
Enter and maintain
• Student Information – P. 47
• Student English Language Acquisition Status – P.62
• Student Programs – P. 65
• Review and resolve related submission errors
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Live Demo
ONLINE MAINTENANCE LIVE DEMO
3b – SSID ENROLLMENT – ONLINE
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Break Time!
10 minute break
Remember that you can attend the CALPADS Q & A
sessions on Wednesdays at 3 p.m. if you have
additional questions during the submission window.
Sign up on the CSIS CALPADS training registration
page listed in the Resources section near the end of
this presentation.
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Batch Files
FILE PROCESSING
These files are used to enroll students and maintain their
Profiles. They can be files from your SIS (consult with your
SIS vendor) or an Excel Spreadsheet (instructions will be
provided).
 Student Enrollment – SENR
 Student Information – SINF
 Student Program – SPRG
Student English Language Acquisition – SELA
The fields and their relationships are defined in the
CALPADS File Specifications (CFS)
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Enroll Students
STEPS FOR BATCH ENROLLMENT
The steps to enroll students data are …..
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Step 1: Prepare Data (SSID Enrollment) – pp. 10-21
Step 2: Upload Files – pp.22-24
Step 3: View Submission Status – pp. 25-29
Step 4: View and Post Passed Records – pp. 30-33
Step 5: Resolve and Post SSID Candidate Records – pp.
34-39
Step 6: Resolve Rejected Records – pp. 40-44
Step 7: Correct Rejected Records – pp. 45-49
Step 8: Reload Rejected Records – p. 50
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Live Demo
BATCH PROCESSING LIVE DEMO
3c – SSID ENROLLMENT – BATCH
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Enroll Student
Step 3: View Submission Status
File Status States
A file may be in one of the following possible states after the upload process or
during the batch submission process
Disposition
Description
Upload Failed
File did not pass the initial upload validations or rules processing
In Queue
File did pass the initial upload validations/rules processing and is waiting to be
processed (Queue: the process waiting line for files)
On Hold
CDE has placed the file in a delay-process state
In Process
File is currently being processed by the system
Ready for Review
File has completed the initial submission processing and is ready for an
authorized to review the results
In Review
File has completed the initial submission processing and an authorized user
has reviewed the results, but has not made a selection on one or more sets of
records in the file requiring user interaction
Complete
Passed records of a submitted file have been successfully processed and
posted to the ODS
Excluded
Submitted records for a site(s) was (were) removed from the submission
process and not posted to the ODS
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Enroll Student
Step 5: Resolve SSID Candidates/Post Records
(cont)
Disposition Codes
Disposition
Ready
Selected
Posted
Cancelled
Failed
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Description
Ready for selection
A selection of an SSID or New SSID has
been made
The selected record and its resolution has
been posted
The “None of the Above” option was
selected
The selected record and its resolution
failed validation and were not posted
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Modify Existing Student’s Data
STEPS FOR BATCH MAINTENANCE
The steps to modify students’ data are the same as the
steps to enroll students, except that there is no step to
Resolve SSID Candidates
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Step 1: Prepare Data (SSID Enrollment, Student Information, Student
Program, Student ELA) – p. 21
Step 2: Upload Files – pp.22-24
Step 3: View Submission Status – pp. 25-29
Step 4: View and Post Passed Records –pp. 30-33
Step 5: Resolve SSID Candidates/Post Records – pp. 34-39
Step 6: Resolve Rejected Records – pp. 40-44
Step 7: Correct Rejected Records – pp. 45-49
Step 8: Reload Rejected Records – p. 50
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Resources
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Document
Description
Sections
CALPADS File
Specifications (Forms)
File layout and
requirements for
batch submission
SENR, SINF, SELA & SPRG
tabs
CALPADS Error List
Detailed error
message descriptions
Student Enrollment, Student
Information, Student English
Lang Stat, Student Programs,
and Fall 1 Certification tabs
CALPADS Data Guide
Detailed requirements Sections 2.1.1, 2.1.2, 2.1.3 &
3.1.2 – 3.1.9
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Resources
Self-paced Trainings
https://csis.fcmat.org/Pages/Self-Paced-Training.aspx
CALPADS Q & A Sessions – Every Wednesday
Enrollment - http://csis.fcmat.org/Pages/Trainings.aspx
FAQs
CALPADS - http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp
Race and Ethnicity - http://www.cde.ca.gov/ds/dc/es/refaq.asp
LCFF - http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp
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Free and Reduced-Price Meal (FRPM) Income Eligibility Under the LCFF
Unduplicated Pupils at Schools with Provision 2 and 3 or Community Eligibility Provision (CEP) Status
English Learners Under the LCFF
Foster Youth Under the LCFF
County Office of Education Schools and Alternative Education
Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014
Training Evaluation
Questions
Please Complete Our Survey
http://bit.ly/1n1yKOD
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Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

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