Juneau School District Board of Education FY16 Budget Work Session Mark Miller, Ed.D., Superintendent David Means, Director of Administrative Services January 27, 2015 • Agenda Time 6:00-6:05 pm Event Agenda Review 6:05-6:10 pm Review Budget Calendar 6:10-6:20 pm Outcome Understand and approve outcomes Reminder of how we got here, where we are, and where we’re going Review stakeholder ideas and opinions Facilitator Mark Mark Update and Review Super Site Council meeting 6:20-6:30 pm BOE Indicators of Success Understand budgeting priorities Mark David Mark 6:30-6:40 pm David FY13, FY14, FY15 Budget Understand prior cuts Changes 6:40-6:50 pm FY16 Budget Parameters Look at revenue streams and expenditures. Explain the four budget scenarios that will be presented. 6:50-7:50 pm Review and Discuss Facilitate and record discussion and Preliminary Budget budget input ideas. Proposal 7:50-8:00 pm Next Steps, Next Meetings Closure Mark David Mark David Mark Key Outcome • To present the preliminary budget for FY 16 within the historical context of previous budget cuts and the continued decrease of funding for education as a total percentage of the state and local budget. Budget Calendar: October-January What Who/Lead October 21 School Board Workshop – Discuss Budget Development Schedule November 18 School Board Meeting – Adopt Budget Development Calendar Mark Miller David Means Mark Miller David Means December 2 6:00 – 8:00 TMHS Library Public Meeting -Review mission, goals, strategic plan, student achievement -Present budget calendar schedule -Present Big Picture Budget -Review FY 2014 FY 2015 Budget: reductions, increases -Solicit Ideas to Balance Budget Mark Miller David Means December Prepare legislative talking points – Capital Needs Mark Miller David Means Kristin Bartlett December 15 Governor Releases Governor’s Proposed State Budget Distribute information to principals to meet with their site councils on the FY 16 Budget, and to solicit budget input January 5 January 15 6:00 PM TMHS Auditorium January 27 6:00 PM TMHS Library David Means Combined Site Council meeting with break out into elementary, middle school and high school groups Principals School Board Work Session (Topic: Budget) -Present preliminary FY 2016 budget -Budget message Mark Miller David Means • Budget Calendar: February - June When What February 3 6:00 PM JDHS Library February 9 6:00 PM TMHS Library February 17 6:00 PM JDHS Library March 2 6:00 PM March 10 6:00 PM March 24 6:00 PM March 31 Public Forum on Budget -Including Principals report from their site councils -Including public input Public Forum on Budget -Including Principals report from their site councils -Including public input School Board Work Session (Topic Budget) -Short staff report -Board members provide their recommendations Who/Lead Mark Miller David Means Mark Miller David Means Mark Miller David Means Joint meeting CBJ Assembly School Board School Board Meeting -Present proposed FY 2016 budget – First Reading Special School Board Meeting -Board adopt FY 2016 budget – Final Reading Budget Due at CBJ Mark Miller David Means Mark Miller David Means David Means April 8 5:30 PM Probable date of CBJ Finance Committee Meeting -District formally present budget Assembly Board President Mark Miller David Means April 19 April 27 Tentative date Legislature Adjourns Special Board Meeting, if needed -Board approve final adopted budget CBJ Assembly Meeting -Determine funding to District’s operating fund May CBJ Assembly Meeting -Approve district budget through ordinance CBJ Assembly June Submit Operating Fund budget to Alaska Department of Education & Early Development David Means April 23 School Board CBJ Assembly • Super Site Council Review Next, David will take us through the handouts compiled from the Super Site Council meeting held on January 15th. Principals have been asked, at our upcoming budget forums, to: ● Report on the opinions of their site councils ● Give a brief overview of their “takeaways)” from the Super Site Council meeting ● If they are comfortable, to give their professional opinion on what could be cut and how difficult this is for them and their sites. Board Indicators of Success Student Achievement – All students demonstrate proficiency in math and reading as established by District standards. The gap in achievement between subgroups decreases annually as overall performance increases. All students gain at least one year’s growth annually. This indicator focuses on, but is not limited to, reading by the end of third grade. Professional Development – All staff are engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. Professional development is aligned to student learning priorities. Attendance: Student and Staff – Daily attendance rates for students and staff increase annually. Board Indicators of Success Graduation Rate – All students graduate within four years of entering as freshmen. Grade Level Core Standards – District core standards in math and reading are aligned with established “world class” standards. Resource Allocation – Financial resources are allocated to ensure realization of District-established student achievement goals in the most efficient manner. Students Enter School Ready to Learn – All students enter school ready to succeed, having been provided with essential pre-kindergarten experiences to insure success in school. Why is this so hard??? Fiscal Year Expenditures Cut FTE Reductions FY 2012 $3,320,000 25.60 FY 2013 $3,750,000 46.00 FY 2014 $1,481,000 13.00 FY 2015 $2,412,000 18.69 Total $10,963,000 103.29 Last Year . . . Expenditure Decreases Reduce spec ed resource room teachers by 7.50 FTE Amount $ FTE 756,339 7.50 Increase teacher allocations by .5 grades K-5 & by 1 grades 6-12 611,681 6.00 Reduce 1.00 FTE speech language, 1.00 FTE psychologist, .5 FTE vision 250,893 2.50 District non-personnel budget reductions, total 215,820 Eliminate bulge positions (1.8 FTE) 179,440 Shift AVID professional development to Title II 56,051 Eliminate match for substance abuse counselors (grant ended 6/2012) 49,000 Reduce curriculum purchases budget by negotiating purchases & state grant funding 34,000 School non-personnel budget reductions of 5% 33,711 Reduce .5 FTE student services office assistant 31,315 Eliminate Next Generation program support & professional development 28,750 Reduce professional development 25,000 Eliminate technology research grants to employees 23,000 1.80 .50 Last Year . . . Expenditure Decreases Amount Adjust Riverbend actual classified staff allocation $ 20,447 Reduce HomeBRIDGE program budget 20,100 Reduce finance hourly staff 18,257 Reduce energy manager contract by half 16,636 Charge Community Schools $10,000 for utility costs 10,000 Reduce Tech Champs meetings to quarterly instead of monthly 9,000 Reduce staff travel: general recruiting 7,000 Shift funding for house build support services to grant 5,000 Adjust professional development for JSAA for fewer members 4,600 Reduce College Connections using new reimbursement method 4,500 Eliminate emergency preparedness printing 1,425 Total Expenditure Decreases $ 2,411,965 FTE 0.39 18.69 The Challenge Current projected revenue $64,780,625 Current projected expenses $67,006,668 Deficit (-$2,226,044) Revenue Uncertainty Variables: • $1.1 million in one-time state monies (+$250,000) in CBJ lower cap possibilities • CBJ full funding vs last year $500,000 under cap • CBJ activities funding which was reduced $392,000 last year. State of the State Senate President Kevin Meyers (Republican from Anchorage) outlined the priorities: 1. Develop a fiscal plan to address the $3.5+B deficit. 2. Pursue affordable energy – gas pipeline, partner with private sector. 3. Education State of the State • It was stated that education remains high on their priority list. When asked if there will be any changes to education policy or funding, Senate President Meyer said he doesn't anticipate any changes (Senate Education Chair Dunleavy was out sick). • Because of the fiscal climate they do not anticipate increases but rather protecting the funding they have already allocated. It was stated that education would not be as big a topic as it has been in the past. • Governor Walker stated, “The role of government is to… provide the education necessary (for Alaskans) to pursue a livelihood”. He continued, “Government should not be in the business of taking care of every last detail, but we must provide the necessary services”. State of the State • Assuming the legislature approves Governor Walker’s budget, we can expect to receive $1.1 million less from the state than we got last year. This is a double whammy because it reduces the cap for CBJ by another $250,000 • Last year CBJ funded us $500,000 under cap • Last year CBJ cut $392,000 from the monies they give us for student activities. #1 Priority: Student Achievement • Student achievement is primarily affected by the interactions that occur between adults and the student. The majority of those interactions occur with a teacher in a classroom. (Who) • The gap in achievement between subgroups must be decreased. This requires identification, support, individualization and follow-up by trained staff. (Who, What, How) • District core standards must be aligned with established “world class” standards. (What) • Staff must be engaged in on-going professional development that ensures effective instructional and intervention strategies are employed across the district. (How) Projected Enrollment and Analysis Elementary Middle High School Students (ADM) 2,082 939 1,410 Per ADM Expenditure 7,466 7,430 7,843 Scenario #1 ● One-time monies from the state NOT cut (receive one-time monies again) ● CBJ funds to cap ● CBJ reinstates activities monies cut last year Scenario Expenditures Tighten teacher discretionary budget 1 Implications 20,000 Reduce 4 instructional coaches 410,424 Move MAPS to grant funding 56,278 Title 1 grant will pay for one coach for total of 3 coaches to be shared Revise assumptions for negotiations 249,750 Revise heating oil per gallon price 111,000 Estimate is now $3.20 per gallon on average; what if price jumps back up Reduce supplies, materials & media 120,000 CTE: $17K; sped $33K; tech $40K; maint. $30K Cut district-wide budget 100,000 HomeBRIDGE $19K; Montessori $51K (.50 FTE); tech $10K; Supt $20K Postpone social studies curriculum Reduce (Increase) JCCS allocation 240,000 (-11,284) Scenario #2 ● One-time monies CUT from the state (also causes $256,000 drop in Cap) ● CBJ funds to Cap ● CBJ returns activities monies cut last year to the budget Scenario 1+ Scenario Expenditures Institute high school activities fee Reduce financial support for high school activities 2 TBD 293,500 Implications Estimated revenue: $200,000; Will have to tighten budget as well Reduce the number of activities HR: $15K; Communications $10K; PD $93K; Equity Training $17K; Copier paper $20K; Replacement Curriculum $21K; Sec Math $10K 1.00 FTE classroom teacher; plus .50 FTE elementary specialist Cut district level budget, second time 186,600 Change teacher allocation in Gr 3 - 5 by 1.00 153,906 Change teacher allocation in Gr 6 - 8 by 1.00 256,512 2.50 FTE classroom teachers Change teacher allocation in Gr 9 - 12 by 1.00 266,776 2.60 FTE classroom teachers Reduce school budgets by 10% Reduce support staff (1.00 FTE) Eliminate high school intramurals Eliminate drug testing 64,216 66,209 29,699 21,375 Scenario #3 ● One-time monies CUT from the state ● CBJ DOES NOT return activities monies cut last year to the budget ● CBJ funds to cap Scenario 2+ Scenario 3 Expenditures Implications Cut district level budget, third time 100,000 Not figured out yet by cabinet Reduce financial support for high school activities, again 200,000 Fewer activities for next year Eliminate financial support for elem student activities 30,000 Cut financial support at $5,000 each elementary school Eliminate middle school activity financial support 15,000 No middle school activities Eliminate middle school activity stipends for coaches 33,501 No middle school activities Scenario #4 ● One-time monies CUT from the state ● CBJ DOES NOT return activities monies cut last year to the budget ● CBJ funds $500,000 below cap ($259,000 after loss in Scenario 2) Scenario 3+ Scenario 3 Expenditures Change teacher allocation in Gr K - 2 by 1.00 Implications 307,818 3.00 FTE classroom teachers Budget Scenarios Scenario One-time Funding Best $1.1 million Next Best 0 Third 0 Worst 0 CBJ Activities Funding CBJ Cap Funding $392,000 (Full) $392,000 (Full) 0 (Full) 0 (Under) $516,000 $260,000 $260,000 -$260,000 Some Assumptions • Closing an elementary school saves us little, probably <$100,000 when it’s all said and done. • Neither of our high schools have enough square ft. to house all of our students. Closing a high school would likely save no money at all and could potentially COST the district $300,000. • Increasing PTR by 1 student saves • $307,818 K-2 • $153,906 3-5 • $256,512 6-8 • $266,776 9-12 FY 16 Budget Parameters - Fixed/Mandatory Costs Fixed or Mandatory Costs Insurance: Property, Liability, etc. Amount $ Other Personnel Costs 666,621 89,014 Utilities 2,019,500 Allocation to Juneau Community Charter School 1,394,614 Special Education Services (includes school and district-wide) Total Fixed or Mandatory Costs 14,494,856 $ 18,664,605 District Programs HomeBRIDGE Montessori Borealis Program Cultural Education Paraeducators Student Support Services (includes Health Services) Curriculum Materials AVID Other District Enrichment Services Provided to Schools Professional Development Instructional Technology Instructional Services Administration (HR, Finance, Payroll, Supt. Office) Operations and Maintenance Information Technology Transfer from Pupil Transportation Total Discretionary Costs $ 219,545 1,408,566 265,573 868,748 639,910 103,537 204,021 171,705 605,398 1,051,991 2,546,122 5,100,935 1,676,291 (-100,000) $ 14,762,342 Elementary Schools Item Budget FTE Principals $ 896,166 6.00 Teachers 10,896,254 105.50 EL & ELL Teachers 1,022,492 9.90 Instructional Coaches 722,974 7.00 Classified Support Staff 1,646,577 24.98 School Budgets (allocated at $124/student) 255,936 Student Activities 55,992 Totals $ 15,496,391 153.38 Middle Schools Item Principals Teachers EL & ELL Teachers Classified Support Staff School Budgets (allocated at $157/student) Student Activities Totals Budget $ 581,644 5,164,100 392,472 642,548 147,423 48,501 $ 6,976,688 FTE 4.00 50.00 3.80 9.00 66.80 High Schools Item Budget Principals $ 732,133 Teachers 7,665,422 EL & ELL Teachers 247,877 Classified Support Staff 1,032,311 School Budgets (allocated at $163/student) 234, 155 Americorp Volunteer for CHOICE 15,000 College Connection 5,000 Intramurals 29,699 Drug Testing 21,375 Student Activities 1,076,315 Totals $ 11,059,287 FTE 5.00 74.10 2.40 13.00 4.20 97.70 If Cuts are Proportional Level Elementary Schools Budget Proportion Reduce 15,543,746 32.15% 716,000 6,976,688 14.43% 321,000 High Schools 11,059,287 22.88% 509,000 District 14,762,342 30.54% 680,000 Middle Schools In the End • While we support the current instructional strategies that are effectively contributing to the priorities of higher student achievement and graduation rates, nothing in the current budget is off the table. • Our staff understands how serious this is and are watching every dime. It looks like we might come in under budget this year, which will give us some breathing room for unexpected expenses next year.