MEMBERSHIP Presentation to Members November 21, 2012 by Bruce Keith on behalf of the Membership Committee Club Profile • 85 members • 80 Regular members – 53 men, 27 women – Average age and number of years in Rotary: who can say?! – 80 regular members is down a bit from recent years (and was a high as 90+ in ‘06) • 5 Honorary members – Glen Baillie – John Borrowman (replaces Ron Casey) – Vito Giannandrea – Ron Marra – Moira Scullion Recent Situation • Some loss of longer term and involved members e.g. Clair Cote, Don James, John McIsaac, Suzi Froese, Grace Klassen, Sandy Dougall, Bob Warwick, Wendell Lund – But some new incoming members too! • Some members have become “un-engaged” – Places the joy of carrying out our charitable work on a smaller number of members! Recent Situation (cont’d) • Membership management and admin has been sporadic – Clubrunner membership list not up to date – Lots of extra nametags – Who is/is not an member? – Annual per member fees being paid by the Club to District ($55) and RI ($70) not always accurate • RI’s “New Generations” initiative is encouraging Clubs to attract some youngerage members (and we want that as well!) This Rotary Year • Board decided to form a new Membership Committee • Members are: – Bruce Keith (Chair) – Karen Greene – John Thorburn – Bob Boyden – Lyle Bradley – Terry Reeder – Ron Lewis – Trisha Isaac • First meeting held in September 5 Priorities • Recruit a small number of new members • Bolster our volunteer cadre • Downsize our average age a bit (with all the extra membership vigor that comes with that!) • Find new ways to better engage and retain members • All members, with emphasis on new members • Make sure we properly thank members who choose to leave the Club (and advise Club members they’ve left!) • Articulate a positive, supportive process for dealing with members who show a persistent lack of engagement • Clean up membership records (and keep them that way!) Recruitment Actions • All members are being asked today to be on the lookout to sponsor a new member • For the balance of this Rotary year • Members can bring a prospective member to one breakfast meeting at no cost to the member or guest • No membership fees for 1st year for new members aged 35 or less • Evaluate results near end of this Rotary year Engagement/Retention Actions • Establish a “Mentorship Program” for new members (1st 2 years) • Ask longer-term members to become mentors • Mentors to work with sponsors to help and support new members as they integrate into the Club • Dedicate one member meeting per quarter to Avenue of Service “breakout” sessions • First one will be on Wednesday Dec. 5 • President to write a thank you letter to members who choose to resign (and Pres. will announce their leaving to all members) Engagement/Retention Actions (cont’d) • Establish a new “Senior Member” status for longer term members who are not able to keep up their expected attendance and/or service contributions • Member must be at least 65, and member’s age + years of membership in Rotary must equal at least 85 • Member to apply in writing to Board requesting Senior Member status (and say why) Engagement/Retention Actions (cont’d) “Senior Member” Status (cont’d) • If OK’d by Board, member will: –Be on an “Excused Absence” (so their meeting attendance won’t be factored into RI’s tracking of our Club’s attendance record) –Be welcome to attend and/or volunteer at Club meetings, events, socials, etc –pay regular annual membership fee –Be able to vote at Club meetings Records Clean Up Actions • Clubrunner has been updated to reflect our current membership • Outdated name tags have been removed from the storage cabinet • Invoicing of annual dues to all members will become the norm • will allow us to stay on top of who’s in, out • Membership records etc. will be kept up to date as time goes by Expectations of Members • Weekly meeting attendance*: • Minimum is 50% (including make-ups) – and not lower than 30% in each half of the Rotary Year • Not supposed to miss more that 4 meetings in a row • Service contribution* • “Each member has the responsibility to participate in Club fundraising and to volunteer to sit on at least one committee” _____________________ * As per our current Constitution and Bylaws Expectations (cont’d) • Maintain “qualifications for membership”: – Good character – Good business, professional and/or community reputation • Abide by the Four-Way Test • Have the high ethical standards one should hold as a Rotary Club member __________________ * As per our current Constitution and Bylaws Expectations (cont’d) • Board is currently discussing options for how to handle “expectations not being met” situations in a positive and supportive manner – will include making timely personal contact with the member to understand why • Various factors involved e.g. – our Club has active and valued members who leave Canmore for travel, warm weather winters, etc. etc. – Illnesses do happen • More on this in the coming months QUESTIONS?