2-CSR-AllLevels-081312-use-this-one

Report
Class Size Reduction
2012-13
CSR Update
Carolyn Hill
Christine LaNovara
Portfolio Management
2012-13 CSR Websites Internal & Public
Internal District CSR site –
For use by District Staff involved with scheduling/facility data ONLY
http://www.broward.k12.fl.us/casdl/csrdata
Public District CSR site:
http://www.broward.k12.fl.us/classsize/
Additional Report Needs?
Please E-mail [email protected]
General Guidelines –
2012 Legislative Updates

Legislation will keep period-by-period compliance for
Non-Charter schools for 2012-13:




Grades PK-3 = 18
Grades 4-8 = 22
Grades 9-12 = 25
After October Survey Period – ONLY for students
enrolled AFTER October 12th, may be enrolled into
classes, pending Board approval:


Plus 3 allowed in Grade PK-3 core courses
Plus 5 allowed in Grade 4-12 core courses
General Guidelines – Florida State Statute
1003.03(2)(b) New Student Enrollment Flexibility

Authorize the temporary assignments of students enrolling after
the October membership survey to existing classes in excess of
maximum class size limits pursuant to Florida Statute section
1003.03(2)(b) as doing otherwise is impractical, educationally
unsound and/or disruptive to the effected students.
Example:
Mrs. Smith’s Kindergarten Class
In Compliance?
Students in class
as of October 12th
New students
enrolled after
October 12th
Total students in
class after October
12th
Without
Board
Approval
With
Board
Approval
18
2
20
NO
YES
General Guidelines – 2012-13 CSR Core Courses

Review the Core Course Code listing carefully



Full Core Course Listing available on the CSR Website:
http://www.broward.k12.fl.us/casdl/csrdata/
Middle School – High School level core courses may be
enrolled at 25 students
High School – College credit earning courses not included in
CSR calculations
CSR 2012-13 Timeline
General Guidelines – Utilization of Staff

Coaching Staff





Reading coaches will not be assigned to teach classes in addition to their coaching duties in
D, F, or Intervene schools.
Two funding sources for reading coaches, (1) State Reading Allocation and (2) General Fund.
 If paid through State Reading Allocation, can teach maximum of one period.
 If paid through General Fund, shall be utilized to assist in meeting class size reduction.
Additional instructional coaches will be hired ONLY when:
 Class size mandate is met, OR
 Required by State or Federal Statute.
Funding will be provided for any required coaches.
Co-teaching

Co-Teaching must comply with Florida Department of Education guidelines:



One teacher on the team msut have 3 years of experience.
One of the teachers must be in-field.
Teachers must have professional development in the co-teaching model within one year of assignment.
Level Specific Guidelines - Elementary

Continue utilization of 11-period day

Multigrade Classrooms for Elementary School





Pre-K Programs




Prior Approval needed from OSPA Office.
Exceptions: Montessori, Self Contained ESE programs
To use multigrade strategy for ELL students, must have multigrade model established in general
education classroom within same school.
Professional development necessary for multigrade classroom teachers.
Non-ESE, Fee-based Pre-K program periods should end in 88 and have no more that 20
students.
If the Head Start and VPK students receive ESE services, the periods for their ESE courses
should not end in 88.
Fee-paid classrooms should be coded with an “F” room utilization code in the TERMS C01 panel.
Specials are not core courses and do not fall under class size
guidelines.
Level Specific Guidelines - Secondary

Electives


Nested/Blended Classes


Only like or similar courses within the same subject
Middle School Teaming


No altering of course names on student schedule
Must be Cost Neutral
High School


Dual Enrollment – collaborate with Advanced Academics Department prior to implementation
Virtual Learning – if Virtual course taken in addition to full schedule, no loss of FTE to school
State Approved CSR Scheduling Strategies

CSR Strategies that might be utilized by a school:

Schedule
Related
Co-teaching, Multigrade

–
Leveling,
Assigning
Adopt Alternative Schedule Methods –
Additional
Periods,
Rotator, Cap Classes, Virtual
Education.

Accelerated Schedule Options – Dual Enrollment, Advanced Placement,
International Baccalaureate (IB), Advanced International Certificate of Education
(AICE)

Additional Staffing Strategies – Utilize part-time certified, highly qualified
staff (i.e. retirees or adjunct professors) to teach singleton classes. Assign
Instructional District and School BCPS staff to academic coaching and/or support
positions with valid teaching certificates in core subject areas may be placed in
classrooms unless prohibited by the funding source of the position, state or
federal requirements.
Scheduling Strategy Application
Strategy
Evidence of Application
If Not Applied
Action
Leveling
No rooms show on Leveling
Report
Rooms will show on Leveling
Report
Follow Up with School to move
students as needed.
Co-teaching
Schedule Method = “C”
No Schedule Method “C”
Review half full classes; combine
with full classes as needed and
code teacher(s) with a “C”?
Multi-grade
Multiple grades per classroom
Single grade per classroom
Review data for less than full
classes to combine.
Additional
Periods
Teachers with more than
standard # periods on labor
report
Teachers with only standard #
periods
Review backup that Principal
offered this option and all staff
declined.
Accelerated
Options
IB, AP, DE, and AICE classes
present In schedule
No (or less than last year) IB, AP,
DE, and/or AICE classes
Review with principal why
no/reduction in this type of
classes.
Alternative
Schedule
Methods
Virtual Education, Capping
Classes, application of rotator
or schedule change
No Virtual classes, capping or
schedule change
Review with principal why these
strategies are not being applied.
Additional
Staffing
Requested
Part-time adhoc professor, or
utilization of District staff.
No additional staff in staffing
report.
Review staff request. Have all
other strategies been applied? If
so, forward to SLT for review.
TERMS Training Dates
Please reference the link below for any location, times, or date changes:
http://instructionaltech.browardschools.com/terms/training-and-workshops/
Class Offerings:
Classes are 8:30 a.m. to 3:30 p.m. unless otherwise noted.
BASIC TERMS:
6/25 & 6/26/12 - Two Day Class
8/30 & 8/31/12 - Two Day Class
TERMS FOR NEW CHARTER SCHOOLS:
06/12 & 6/13/12 - Two Day Class
TERMS FOR ADMINISTRATORS:
07/17/12 - One Day Class
08/07/12 - One Day Class
OPEN TERMS LAB – Wednesdays 8:00 a.m. – 3:30 p.m.

June: 6/6/12, 6/20/12, 6/27/12 (Note: No Lab on 6/13/12)

July: 7/11/12, 7/18/12, 7/25/12

August: 8/1/12, 8/15/12, 8/22/12, 8/29/12

September: 9/5/12, 9/12/12, 09/19/12

October 1st – 12th: Everyday
Multigrade & Co-teaching
Professional Development Opportunities
Multigrade Instructional Toolkit Professional Development Opportunities
Dates
Location
Time
Aug. 8 & 9, 2012
HRD - Training Room # 2
8/8/12 - 8:30 am - 3:30 pm
8/9/12 - 8:30 am - 11:30 am
Sept. 8 & 11, 2012
HRD - Training Room #2
HRD - Training Room #4
9/8/12 - 8:30 am - 3:30 pm
9/11/12 - 4:30 pm - 7:30 pm
Oct. 9, 11, & 16, 2012
HRD - Training Room #2
4:30 pm - 7:30 pm
Nov. 17 & 20, 2012
HRD - Training Room #2
11/17/12 - 8:30 am - 3:30 pm
11/20/12 - 4:30 pm - 7:30 pm
Co-teaching Professional Development Opportunities
Dates
Location
Time
Aug. 8, 2012
HRD - Training Room #4
8:30 am - 3:30 pm
Sept. 8, 2012
HRD - Training Room #3
8:30 am - 3:30 pm
Oct. 9 & 11, 2012
HRD - Training Room #2
4:30 pm - 7:30 pm
Nov. 17, 2012
HRD - Training Room #4
8:30 am - 3:30 pm
Next Steps


Review the Class Size Website data DAILY!
Room Utilization Data (Terms C01) should be updated by
August 30th!

Classes should be balanced by October 1st!

FDOE Data Snapshot October 12th!

CSR Support - Contact ETS Help Desk at (754) 321-0411.

TERMS Hot Labs Available! Check out the schedule!
CSR Compliance Data Review Cycle
If School(s) not in compliance:
 Review Schedule
 Review Staffing
d
 Review Space
Weekly CSR Review Mtg
Budget, HR, OSPA, CSR Staff
Action Plan Established:
 OSPA Director will follow up with
school if data errors.
 Budget/HR follows up with SLT if
staffing need identified.
 CSR/Portfolio Services follow up &
report to SLT if space is an issue.
CSR WEEKLY REVIEW CYCLE

Staff
Follow
Up





Budget
Human Resources (HR)
Office of School Performance & Accountability
(OSPA)
Class Size Reduction (CSR) Staff
Facility Staff (As Needed)
Educational Technology Services (ETS) Staff
(As needed)
Update SLT and continue review cycle:
 For SLT Report: Differentiate between “old”
issue and “new” issue caused by additional
enrollment, teacher loss, space demolition/
maintenance, data errors and/or a
combination of above factors.
Staff Follow
Up
Staff
Follow
Up
Continuous Cycle of Review through
October 12th – If School(s) remains out of
compliance – Weekly CSR Data Review will
note continued non-compliance and provide
SLT as needed:
 School Name and issue identified
SLT will establish corrective action plan:
 Appropriate staff will follow up with school.
 Weekly Review Mtg. will continue to monitor
and support.
Schedule Review Tools
• District CSR Website
http://www.broward.k12.fl.us/casdl/csrdata

Period-by-period View

Sort by Course – To assist secondary schools in leveling classes

Sort by Grade – To assist elementary school in leveling classes
 Room Occupancy Report –
Review for double scheduled rooms
Room Utilization Reports – C01 TERMS panel input
• TERMS – C16 panel
Core Period-by-Period View
C16 Double Scheduled Room
Room Occupancy View
Room Utilization Codes
Input by School Staff
A
= Administrative Use (Storage, Facilitator office, etc.)
C
= Construction
D
= Demolition
E
= ESE Self-Contained Classroom
F
= Fee-Paid Use
I
= Internal Suspension
M = Maintenance
R
= Reserved for Adult Education
S
= Student Use (Resource, Labs, Pullouts, Specialized magnet rooms)
T
= Relocatable in Transit
U
= Unassigned
Unscheduled Room View

Issue: All unscheduled rooms should be coded with a Room
Utilization Code in the C01 TERMS panel.

Corrective Action: Go to the TERMS C01 panel and enter the
appropriate room utilization codes ONLY on the rooms listed here.
Room Utilization Codes
These totals are
being corrected
by ETS.

Corrective Action: No Action. Summary information only.
Capacity Bearing Rooms Not Scheduled
Each room
listed here
should be
coded in
the C01
panel

Issue: Rooms not in the master schedule should be coded with a
Room Utilization code in the TERMS C01 panel.

Corrective Action: Go to the TERMS C01 panel and enter the
appropriate room utilization codes ONLY on the rooms listed here.
Rooms Scheduled with Utilization Codes

Issue: Only E (ESE) and F (Fee-paid) rooms should be listed here.

Corrective Action: Go to the TERMS C01 panel and remove the room
utilization codes ONLY on the rooms listed here.
Rooms Scheduled with No Capacity
(Zero Student Stations)

Issue: Rooms with no capacity (zero student stations) have been
scheduled in the Master Schedule.

Corrective Action: Review the Room Utilization Summary to ensure that
there are no rooms with capacity (student stations) that could be scheduled.
All zero capacity rooms should be scheduled last.
Number of Rooms Available



Corrective Action: No Corrective Action.
This listing provides District staff with the data to determine if additional
students/programs/teachers could be placed in a school.
Generally, to account for special use rooms, the lowest number of
rooms available is divided by 2 to equal the number of potential rooms
available for use.
Number of Rooms Available


Issue: Rooms scheduled should only have an E or F room utilization
code. Each period is listed here with the total number of students.
Corrective Action: Go to the TERMS C01 panel and remove codes
from scheduled rooms (except ESE and Fee-paid) and review the data
by period. If periods are listed that exceed compliance, a resolution will
need to be determined.
CSR Compliance Data Review Cycle
Weekly CSR Review Mtg
If School(s) not in compliance:
 Review Schedule
 Review Staffing
d
 Review Space
Budget, HR, OSPA, CSR Staff
CSR WEEKLY REVIEW CYCLE

Staff
Follow
Up





Action Plan Established:
 OSPA Director will follow up with
school if data errors.
 Budget/HR follows up with SLT if
staffing need identified.
 CSR/Portfolio Services follow up &
report to SLT if space is an issue.
Budget
Human Resources (HR)
Office of School Performance & Accountability
(OSPA)
Class Size Reduction (CSR) Staff
Facility Staff (As Needed)
Educational Technology Services (ETS) Staff
(As needed)
Update SLT and continue review cycle:
 For SLT Report: Differentiate between “old”
issue and “new” issue caused by additional
enrollment, teacher loss, space demolition/
maintenance, data errors and/or a
combination of above factors.
Staff Follow
Up
Staff
Follow
Up
Continuous Cycle of Review through
October 12th – If School(s) remains out of
compliance – Weekly CSR Data Review will
note continued non-compliance and provide
SLT as needed:
 School Name and issue identified
SLT will establish corrective action plan:
 Appropriate staff will follow up with school.
 Weekly Review Mtg. will continue to monitor
and support.
In-Depth Review
of School Operational Processes

Review Schedules –







Leveling Report
+10 Report
PK report
Review Staffing
Review Facility Utilization
Review Budget
Develop Action Plan
No Further Action
Required
Yes
All Class periods
meet class size
mandate?
Compliance is:
Action Required:
• Follow up on all data errors
• Attending hands-on training
• View online tutorials
No
Verify accuracy of course codes.
Grade Pk-3 = 18
Grade 4-8 = 22
Grade 9-12 = 25
Verified the
course codes?
No
Verified accuracy
of teacher &
student schedules?
No
Yes
Is the school utilizing space
not in the master schedule? If
so, before moving students for
boundary changes need to
account for all space utilized
(e.g. ESE pullouts, etc.)
 Combining core and non-core courses in a class
room. Highest number of students enrolled will
determine whether the class is included in the class size
calculation.
 Multiple grade levels in a class period (highest
number of students enrolled in a particular grade level
will determine class size calculation).
 Master Schedules that the same classroom is not
assigned to two different teachers.
 Elementary schools must make sure periods used for
core subject specials end in “88”.
 Middle schools utilizing teaming must be cost
neutral.
 Multiple grade levels in a class period (highest
number of students enrolled in a particular grade level
will determine class size calculation).
 If Schedule Method = “C” is another teacher in that
room/period coded as “C”? If non-”S”, is other teacher
coded appropriately? (See Attachment D for “I” & “G”
considerations.)
 Review Leveling Report, is class leveled within
period/course/grade?
Verify FISH data. Review:
Verified accuracy
of FISH data ?
Yes
2012 DRAFT
http://webapp.browardschools.com/classsize/Cor
e-Classes.aspx
Verify accuracy of schedule. Verify in:
Yes
Is the school utilizing
substitute teachers in the
schedule? Are there
vacancies posted?
Report as of October 12th to
reflect all vacancies and
whether a substitute teacher
was teaching the class… or if
member of the school staff
was covering class.
 CSR Core Course Code Listing:
Data Accuracy Verified
If school still out of compliance…
No
 Room-by-room data accuracy – are there nonstudent use rooms listed? (e.g., mechanical /electrical
rooms?)
 Review FISH report with Room Occupancy report.
 Fee Paid and ESE rooms should have an “F” and “E”
room utilization code respectively.
 C01 should be coded with utilization codes on rooms
in use, but not in master schedule.
 Rooms listed on Room Occupancy report should
have room utilization codes entered on C01 panel by
October 1st.
 If school indicates that they need additional space to
meet CSR, they will need to be floating teachers first.
 Review Space utilization chart & decision matrix.
Periods 10+ Report
Elementary PK Report

Issue: Non-ESE Pk classes are listed.

Corrective Action: ONLY classes that are ESE classrooms should be
listed. They should have an “E” Room Utilization code in the TERMS C01
panel. If not ESE, change the period ending to ’88’ in the TERMS C17 panel.
Elementary Over/Under Report

Issue: Classes exist in which
leveling can take place or are
shaded red.

Corrective Action: Review
10 + room?
student placement to see if
there is a classroom that is
under compliance within the
Level
same grade. If a classroom is
over compliance, ensure that
there is not a double scheduled
room.
Secondary Leveling Report

Issue: Courses in which
there are both (under) and
enrolled sections
within the same period and
course number are listed.


Corrective Action:
Review student placement
and balance sections.
Note: where there is a
repeating set of numbers in
middle school, this can
indicate teaming that is not
cost neutral and should be
reviewed.
Teaming?
CSR Compliance Data Review Cycle
Weekly CSR Review Mtg
If School(s) not in compliance:
 Review Schedule
 Review Staffing
d
 Review Space
Budget, HR, OSPA, CSR Staff
CSR WEEKLY REVIEW CYCLE

Staff
Follow
Up





Action Plan Established:
 OSPA Director will follow up with
school if data errors.
 Budget/HR follows up with SLT if
staffing need identified.
 CSR/Portfolio Services follow up &
report to SLT if space is an issue.
Budget
Human Resources (HR)
Office of School Performance & Accountability
(OSPA)
Class Size Reduction (CSR) Staff
Facility Staff (As Needed)
Educational Technology Services (ETS) Staff
(As needed)
Update SLT and continue review cycle:
 For SLT Report: Differentiate between “old”
issue and “new” issue caused by additional
enrollment, teacher loss, space demolition/
maintenance, data errors and/or a
combination of above factors.
Staff Follow
Up
Staff
Follow
Up
Continuous Cycle of Review through
October 12th – If School(s) remains out of
compliance – Weekly CSR Data Review will
note continued non-compliance and provide
SLT as needed:
 School Name and issue identified
SLT will establish corrective action plan:
 Appropriate staff will follow up with school.
 Weekly Review Mtg. will continue to monitor
and support.
Next Steps


Review your data DAILY!
Room Utilization Data (Terms C01) should be updated by
August 30th!

Classes should be balanced by October 1st!

FDOE Data Snapshot October 12th!

CSR Support - Contact ETS Help Desk at (754) 321-0411.

TERMS Hot Labs Available! Check out the schedule!
Support – ETS Help Desk – 754-321-0411

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