Team Volunteers Presentation at Club Day

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Score Reporter
Food Coordinator
 Ensures that the team has food at tournaments
 Responsible for putting together a schedule that arranges for all parents to contribute to
Feeding of the team at home and at away matches and organizes parents to set up food
Tables over the course of the season
 Ensures that the food arrangements conform to the nutrition guides established by the
 Works with the coaches and the travel coordinator to plan out the breakfast, lunch and
Arrangements in advance, whether at a restaurant or brining food in
Travel Coordinator
 Works closely with the Club Travel Coordinator, who will arrange for team hotel
and bus/air travel.
 Ensures that the team’s travel, hotel and restaurant arrangements are planned out.
closely with food coordinator to plan breakfast and dinner when traveling.
 Prepares a travel itinerary and in advance of each tournament that includes travel
directions to the hotel and playing venue, hotel information, meal plans, general playing
schedule, etc.
 Assures that the players are checked in to the hotel with keys for rooms.
Travel arrangements for all teams will be made by NAVC Travel Coordinator
You can go to Travel Information on our website Tournament & Travel Information
Travel to and from the tournament is responsibility of parent (exception is teams that fly to
tournament-NAVC will make those arrangements as well as ground transportation). Many teams
utilize a “car pool” system to tournaments as there will be times parents are not able to attend.
All teams/players with the exception of 13 & U teams will stay in team rooms at hotel. NAVC will book
a “block” of rooms (all dbl/dbl beds) for players and one room (dbl/dbl) for each family on the team
(example a team with 12 players will have in their block of rooms 3 team rooms and 12 “parent
NAVC will provide a list of hotels that have been booked with information on how to book your room
for each travel tournament. There are deadlines that MUST be met for the parents to book their
rooms within the block of rooms. Parents rooms will be booked with your personal credit card. NAVC
player and coaches rooms are booked with the NAVC credit card and paid for by NAVC (only tax and
room, no incidentals).
The cost of the rooms are included in the Player Fee (exception is 13 & U teams staying with
parents, hotel is not included in Player Fee).
Coaches will be housed at the same hotel as team and will conduct “bed checks” (female coaches
ONLY for girls & male coaches ONLY for boys teams).
NAVC does not have a policy on players arriving for team event on night prior to beginning of
tournament. We understand that our coaches and parents of players may not be able to leave their
job to leave by a certain time that allows arrival to hotel for event. This is left up to the Head Coach
and Team Parent.
NAVC does have a policy that all players need to be at the hotel the night prior to the tournament,
even if you have afternoon wave play on Saturday.
At certain tournaments (Disney Showcase, AAU Nationals) when the hotel is driving distance from
the tournament facility, NAVC will provide a 15 passenger van to be driven by the Head Coach of the
Flights for tournaments will be arranged by NAVC. Teams will travel together with coaches. Players
will be required to be uniform in their dress, all players wearing the NAVC warm up jacket or a NAVC
shirt, NAVC hooded sweatshirt. Players can wear either jeans or warm up pants. You are
representing NAVC, your team and the volleyball community in Atlanta area.
Please make sure to review NAVC Travel Policies. Tournament & Travel Information
Food for travel tournaments is not included in the Player Fee. There will be tournaments at which a
“food table” may be provided by the parents, however this is not the case at all tournaments.
Dinners at tournaments will be “team events” and a great opportunity for team building. All parents &
players & coaches will have “team dinners” on each night at the tournament. This event will be
arranged by Food & Travel Coordinator for team.
Players and parents need to understand that the overall purpose of each trip is to participate in a
volleyball tournament. Team social activities, while not discouraged, will come second to tournament
requirements. Coaches/Chaperones will ensure that players have the opportunity to receive at least
eight hours of sleep per night and eat three meals a day. Any social plans will be made around each
team’s playing schedule, sleeping and eating requirements.
 Ensures that the team contact list and the email list on Google Groups are accurate and
 Helps the coaches and other parent coordinators with email/phone communications to
the team (i.e. last minute changes to the practice schedule, inclement weather, travel
plans, etc.)
 Responsible for the coordination and collection of team information/money for things like
the NAVC Award Banquet.
Coaches News Letter
NAVC Court Talk
Calling Post
When: May 2nd (Tentative)
Time: 6:30 pm-9:00 pm
Key Note Speaker:
Our End of the Year Event allows us to recognize players on each team with the
Most Improved, Most Valuable Player and Coaches Award, our NAVC Seniors and
our Coach of the Year for 13 & U and 14-18 age groups.
 We want pictures of players, coaches, parents during the match, at practices, goofing off
and having a good time and the end of tournament photo of teams placing in tournament.
st nd
This year NAVC will have a photo contest selecting a 1 , 2 and 3 place. Pictures will
be sent to Craig LaFontaine at mailto:[email protected] and published on the
web site and used for our end of year banquet. Please use a regular camera, the phone
camera’s do not provide the greatest quality for photo’s to be published on the website.
 Any picture, no matter how gigantic, will be resized by the web site applications
automagically to be the correct size for the site. However, if you upload really large
photos, it takes much longer to upload to the server before they can be received and
resized, which will slow you way down.
Any picture taken with a digital camera is actually too big, even at smallest
settings. Setting the camera to the smallest resolution available will make your life
easier. Here's the real keys: [1] Shoot all photos the same "shape" (portrait, 3x4 aspect
ratio is ideal) then they will be resized to match. [2] Use a good camera, preferably
outdoors or with natural light, without lights behind the subject. Camera phone photos
will make your web site look amateurish.
 This person will be responsible for adding players uniform #, individual pictures of the girls and
teams picture to your team page after Club Day. You will also be responsible for updating NAVC
Website Coordinator on any players on your team that achieve special recognition within
volleyball or academically.
Score Recorder
 Responsible for recording scores and outcome of each match at tournaments. You wil
utilize our new score reporting system which is easy to use and displays the results to our
website for all NAVC family to view. Further instructions for reporting the results wil be
posted on our website and provide to the Score Recorder.
• Tournament season begins mid January and continues through April for our
Level 2, 3, 4 & Metro teams and through June for our 1’s teams.
• ALL players are expected to be at everyday of every tournament. We have posted
schedules so you have plenty of time to arrange your calendar.
• NAVC is a member of the USAV and our region for USAV is SRVA (Southern Region
Volleyball Association). This region includes GA, AL, TN.
• Tournament registration for our region sanctioned tournaments opens 12/1.
• We have published “TENTATIVE” tournament schedules, however these dates may
be effected due to availability of spots at the tournaments.
• NAVC will publish final tournament schedules as soon as the status for all
tournaments request is final.
• Tournaments will be 3 day, 2 day or 1 day
• The January 19-21st tournament is a 3 day tournament (Lil’ Big South)
• The February 16-18th tournament is a 3 day tournament (1st Lady)
• All National Qualifiers are 3 day tournaments (F, S, Sun or Sat, Sun, Mon)
• AAU Nationals and USAV Nationals are 4 day tournaments in June.
• Tournaments offer different levels of play at 12-18 age groups.
• Power at SRVA tournaments (National at NQ’s)
o NAVC Level 1’s & 2’s teams will play at this level at SRVA events
• Club at SRVA tournaments (American at NQ’s)
o NAVC Level 3’s, 4’s & Metro teams will play at this level at SRVA events
• We will determine level of team entry for NAVC teams at NQ’s by end of Feb
• Tournament Scheduling and Information
• The majority of tournaments do not release their schedule until the
Wednesday prior to the tournament.
• When you receive your final tournament schedule (also posted on our
website) we will let you know where you can find information
• AES (Advanced Event Systems)
• There are situations when tournament locations, scheduling etc. may change
• There are tournaments where food tables, chairs, coolers are not allowed
into facility, this will be posted on the website of the tournament host.
• Days of Tournaments
• 1 day tournaments (5-6 matches during day)
• Morning will be Pool Play/Cross over matches
• Afternoon will be reseeding pool play, playoffs and championships
• May require travel after morning play to different facility for afternoon
• 2 day tournaments (5-6 matches over 2 days)
• Day 1 is Pool Play (usually broken up in morning or afternoon waves) If
you play in the afternoon (3-4 matches) you will have morning off.
• Day 2 is Playoffs/Championship brackets, usually with a winner and
loser bracket so each team get at minimum 2 matches.
• 3 day tournaments (6-12 matches over 3 days)
• MUST arrive Thursday night because Pool Play begins on Friday
• Day 1 Pool Play
• Day 2 Pool Play/Crossover Matches
• Day 3 Playoffs/Championship brackets
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