Introduction to the Query
System (APEX)
Presented by:
 Lori Johnson, MIS Administrator
Central Area Michigan Works! Consortium
 Bill Hellar, CIO
 Nancy Gibson, Information Systems Specialist
W.E. Upjohn Institute, Michigan Works!
Kalamazoo-St. Joseph
 Review tools available under the APEX system
 Navigate through the APEX system
 Find OSMIS screen documentation
 Run Canned Queries
 Show how to build a simple query using the APEX Query Builder
 Time for questions and answers
What is the Query System (APEX)
 Available only to those who have requested access from their MWA OSMIS
Administrator. All tools on the query system are accessible with the same
username and password.
 Set of tools made available by the State to query data stored in the OSMIS.
 APEX Document Library—all OSMIS screens have been documented to show what table
and field would be needed for each piece of data in OSMIS to aid in creating your own
 APEX Canned Query– a number of canned queries ready to run without having to “write” a
 Application Express (APEX)—develop and write SQL queries to pull information from
Query System Navigation:
Write and run your APEX Queries
MIS screens with table and field names
Query Documents (Joins, Conditions,
Training Videos and scripts
Reference Reports (CD Domain,
Program Codes, Services Codes, Zip
APEX Document Library
APEX Document Library
 Training documents and training videos for the APEX system available here
 Every OSMIS screen is documented with the APEX tables and fields you
would need to develop your own queries
 Screen documentation details the table name and the field name for each
field you enter data for in the OSMIS
 OMSIS screens are labeled first by program then by OSMIS menu item
 ADULT- Registration
 WR – Support Service
 OY – Funding Source
Document Library Navigation
To view MIS screens that contain the table and field names that will be used in queries, training scripts and
other query documents
1. Click Documents
2. Click Document Browser
3. Click Department
Training Documents
Joins, Conditions, Counting
MIS Screens (click Program Name)
APEX Canned Query
APEX Canned Query
 Canned query site features a number of ready made queries for each program
Easy as click “Go”
 Performance Reports: Details MWA created reports for TAA, Wagner-Peyser,
PATH, and WIA programs
Canned queries for each WIA Performance measure have been developed by the APEX
 Reference Tables: Quick query to find values found in fields that end in _CD,
Program Codes, Service Codes, and Zip Codes
 My MWA: Section for each individual MWA to have their own canned queries
added for all users within that MWA
OSMIS Administrator must ask [email protected] for the inclusion to this menu item
Queries to be added to the MY MWA menu will need to be requested by your OSMIS
APEX Canned Queries Home
Canned Query Functionality
Click Actions for options like:
 Download
 Save Report
 Get More Row Results
 Filter (sort)
Canned Query Functionality--Actions
 The Actions button allows you to customize any canned query to your
 Select Columns—Remove columns from the output
 Filter—Add filter criteria (or conditions) to the canned query
 Rows Per Page—Canned Query defaults to show only the first 15 results.
 Format– Sort, Control Break, Highlight, Compute, Aggregate, Chart, Group
 Save Report—Save any customizations you have done to the canned report
 Download—download report results into excel spreadsheet
Canned Query Functionality-Select Columns
Canned Query Functionality--Filter
Canned Query Functionality--Download
Canned Query Functionality--Rows Per Page
 The canned query defaults to only show the first 15 rows for each query
 Get in the habit of choosing the Rows Per Page function from the drop down
to retrieve all your results.
Canned Query--My MWA Menu
 Access for only your MWA
 Helpful to save queries that your agency use frequently
 Queries are built by you and then the OSMIS help desk assists by uploading
the query to the canned query site
Application Express (APEX)
Application Express (APEX)
 Tool to build and write your own queries
 Two different tools available:
 Query Builder: simple point and click tool to build simple queries. Can join tables, do
some aggregate functions, sort your query. Most queries can be built within Query Builder
 SQL Commands: area where you can write your own SQL (structured query language)
query. Can process much more complex queries.
 Can save queries built in both Query Builder and in SQL Commands
 But can only access that saved query in the same tool in which it was saved
Query Builder
• Click on SQL Workshop drop down menu
• Navigate to Query Builder
Query Builder Navigation
Object (table) Selection Pane-click on object
you want and it will show up in the Design
Design Pane
Results Pane
Query Builder
 Choose the table(s) you want from the Object plane-it displays in the Design
 Select the columns (OSMIS fields) you want to display in your results by
clicking the box located to the left of the field.
 Now you should see your column selection in the Results Pane below
 Once you have selected all the columns from your corresponding tables, you
will set up conditions and run your query
 Tip: Use the condition document found in the library document as a help aid
 Select RUN
 Query results will show in the result pane where you set your conditions
 Save the query for future use.
Query Builder-More than 500 rows
 By default, Query builder will only return the first 500 rows
 To see all results, must copy and past the SQL from Query Builder to the SQL
Commands tool.
 Choose SQL in the Results Pane
 Copy the query
 Use the shortcut in the menu bar to get to SQL Commands
 Paste the query in the top box
 Choose ALL from the drop down row box
 Click Run

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