2011-2012 Program Reviews: Getting Started

Session Objectives
 Learn about the Program Review rubrics and the
Program Review Process
 Learn about JCPS and KDE resources to support the
implementation of Program Reviews
 Learn about the JCPS audit for Program Reviews
Next-Generation Instructional Programs & Support (Program Reviews) 23%
3 (4 elementary) Program Reviews
What you will submit in ASSIST
 Schools will turn in and be accountable for 3 (4
elementary) Program Reviews this year: Arts and
Humanities, Practical Living/Career Studies, Writing,
(K3 Elementary)
 High Schools will complete the World Language
Program Review to set their baseline.
 Middle and Elementary schools will complete the
World Language Program Review performance levels
only, no rationales or evidence.
One In Depth Review each year
 In-depth reviews will be completed on a rotating basis. At a
minimum, schools will conduct an in-depth review of at
least one program area of their choosing each year and
submit the ratings in ASSIST, ensuring all program areas
(arts/humanities, Practical Living/Career Studies, writing,
and K-3) will receive an in-depth review on a three- (3) to
four- (4) year cycle. For program areas not selected for an
in-depth review in a given year, schools are required to
continue with the program area improvements identified
by previous years’ data/ratings to satisfy the annual
program review requirements of SB 1(2009). All program
areas must have ratings submitted annually in ASSIST,
capturing program adjustments, modifications, updates, or
a previous year’s rating due to no program improvement.
The Purpose of the Program Review Process
 To provide for careful and systematic analysis of current
programs and help identify the next steps that will make
the most impact on student learning.
 To inform the school’s programs in order to establish a
process of on-going discussion, reflection and growth.
 To provide a basis for developing a plan for improvement
which may become a component in the Comprehensive
School Improvement Plan.
Goals of Program Reviews
 To improve the quality of teaching and learning for all
students in all programs
 To allow equal access to all students to the skills that will
assist them in being productive citizens
 To allow students to demonstrate their understanding
beyond a paper-and-pencil test
 To ensure a school wide natural integration of the
program skills across all contents, beyond the program
 Program Review evidence is not required to be stored
electronically or in a binder.
 "During the Program Review process, it is only
necessary for the school to identify evidence. There is
no expectation that it be collected or stored over long
periods of time. Because evidence is a natural product
of existing activity within the school, it should be easily
retrievable when needed. Finally, as new evidence is
identified, it may replace existing evidence throughout
the year."
Recommendations for
Program Review Process
 Roll over last year’s diagnostics by using the copy
 Read through last year’s rubric. You can print the pdf from
ASSIST or view it online.
List characteristics which need additional
evidence/program implementation. Make sure
performance levels/evidence/rationales reflect
existing implementation.
Communicate to staff in “chunks” which indicators you
need additional evidence and/or program
implementation of.
Record the location of evidence so it can be
retrieved easily.
Update performance levels and update rationales
using identified evidence from staff members.
The bottom line is student
 When establishing building processes for program
review, gathering of evidence, etc., make sure that the
work affects student achievement and is not solely for
the purpose of having information for an audit.
Retrieving reports from ASSIST
Identify next steps.
Share Program Review results with
SBDM and staff.
JCPS District Audit
The JCPS audit will consist of 2 checklists, due in
December, February and one administrator peer
The checklists will have a series of requirements such as
 Program Review Committees have met at least x times
by December 18th.
 some evidence has been identified in each of the
Program Reviews.
 Some work has been completed in ASSIST: inputting
performance levels, writing rationales, writing
recommendations for improvement.
District Resources to Guide the
 Evidence Index
 AtAGlance
 Crosswalk
 All resources available on the Gheens
Gheens Home Page
KDE Resources
 KDE Program Review Guide Section 1: Overview
 KDE Program Review Guide Section 2: Program Review
 KDE Program Review Guide Section 3: Using the Program
Review Rubric
 KDE link to resources: .
District Contacts for help with Program Reviews
General Questions
Erik Dennes
377-3205 (cell)
Melisa Gano , Art and Arts&Humanities Melisa.Gano@jefferson.kyschools.us
Michelle Lewis, Music
Donna Benton, Practical Living
Laura Pinkerton, Elementary writing
Denise Carrell, Middle school writing
Jenni Aberli, High school writing

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