HUD-Homeless-Programs-QA

Report
HUD Homeless Programs-Q&A
Reflections on the Annual Process
Director Sernorma Mitchell
and Michael Martin
Milwaukee HUD CPD Office
1
Background
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BACKGROUND: Deinstitutionalization of
Persons with Mental Illness in 1980’s
• Created an awareness of “homelessness”
and an created a political atmosphere to do
something
• Created funding streams in Federal, State
and Local Governments to deal with
homelessness
13
Professionalization of Service Delivery
Shows Complexity of the Problem
5
Federal Strategic Plan
Four goals as established in Opening Doors: Federal Strategic
Plan to Prevent and End Homelessness:
1) Finish the job of ending chronic homelessness by 2015.
2) Prevent and end homelessness among Veterans by
2015.
3) Prevent and end homelessness among families, youth,
and children by 2020.
4) Set a path to ending all types of homelessness.
4
Bottom line?
Increasing pressure on local homeless service
systems combined with constricting resources
requires us to retool programs to achieve
greater efficiency and effectiveness.
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Research and Experience Reveal
the Need to Target Populations
8
HEARTH History
• Signed into law on May 20, 2009
• Reauthorizes HUD’s McKinney-Vento Programs
• Six sets of Regulations were developed:
- Definition of Homeless
- Continuum of Care Program
- Emergency Solutions Grants Program
- Conforming Amendments to the Consolidated
Plan
- Homeless Management Information Systems
- Rural Housing Stability Assistance Program
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CoC Program - Purposes
Consolidate the SHP, S+C, and Section 8 SRO program
activities into one grant program.
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Continuum of Care
Annual Process
under the HEARTH Act
CoC Program – Annual Process
Grants Inventory
Worksheet (GIW)
Local Contracting
Process
$$$
CoC Awards
Tier 1 (Renewals) &
Tier 2 (New Projects, Planning,
non Tier 1 Renewals)
34
CoC Registration
CoC Competition
CoC Application (Exhibit 1) and
Project Applications (Exhibit 2)
CoC Program – Local Process GIW
Grants Inventory Worksheet (GIW)
• Informs HUD of Renewal Obligations for Budgeting.
• Allows HUD and the CoC to Determine Who is Eligible
for Renewal BEFORE the process begins.
• Has sign off by the CoC and the Field Office to Ensure
both Parties have Input and Review with Hard and Fast
Deadlines.
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CoC Program – CoC Registration
CoC Registration Process
• Must be Completed for Local Money to Be Awarded
Funding.
• Done Online Line.
• Responsibility of Local CoC and Done directly with
Headquarters.
34
CoC Program – Competition
CoC Competition Process
• Must be Completed in E Snaps
• CoC Application is a complex Local Process that HUD
HQ uses to Evaluate the Effectiveness of the Entire
CoC- Homeless Providers Must work with the CoC
Leadership and Other Organizations.
• Project Application is completed by COC grantees and
is the information that the Local Office uses to
evaluate renewals to generate Grant Agreements
(i.e. Funding).
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CoC Program – Contracting
CoC Contracting Process
• Milwaukee CPD must wait for the CoC Awards to be
announced, applications to be entered into E-snaps and
receive operating instructions BEFORE contacts can be
awarded.
• Tier 1 (Renewals): Renewals are done in chronological
order and steps must be done in order;
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STEP 8: HUD: Issues and Conditions
STEP 9: Grantee: Address Issues and Conditions
STEP 10: HUD: Contract Generation
CoC Program – Contracting
CoC Contracting Process
• Tier 2: Tier 2 grants are planning, new and renewal
grants. New grants need a Technical Submission in
addition to the steps that are required for renewals in
E Snaps.
STEP 8: HUD: Issues and Conditions
STEP 9: Grantee: Address Issues and Conditions and
Technical Submission (if new grant)
STEP 10: HUD: Contract Generation
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CoC Program – Annual Process
Grants Inventory
Worksheet (GIW)
Local Contracting
Process
$$$
CoC Awards
Tier 1 (Renewals) &
Tier 2 (New Projects, Planning,
non Tier 1 Renewals)
34
CoC Registration
CoC Competition
CoC Application (Exhibit 1) and
Project Applications (Exhibit 2)
Important Reminders for
Timely Renewals
Milwaukee CPD Renewal Process
• Applicant Profile:
Provides HUD with the basic information that all Federal
grantees need to have and specific forms applicable to
HUD programs (SF-LLL Disclosure of Lobbying Activities, HUD Form
2880 Applicant Disclosure Form, and HUD Form 50070 Drug-Free
Workplace).
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Milwaukee CPD Renewal Process
• Project Application:
The project application has eight (8) sections with
questions regarding contact information, program
details, sub-populations, housing types, HMIS, Outreach
and the budget. This is the most important part of the
Milwaukee CPD Review and is the best source of
information to understand what the project is designed
to do.
34
Milwaukee CPD Renewal Process
Tips for a Fast/Accurate Approval
• Applicant Information:
Legal Applicant – Same Person that signs Contracts
Check for Accurate EIN and DUNS Numbers
Update SAM (System for Award Management)
Unique Project Name (include Agency Name ?)
Many “Transitional Housing Programs”
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Grant Number
Unique
Identifier
Fiscal Year
Milwaukee
HUD Office
One Year
Behind
WI0001L5I001306
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Unique Identifier
CoC Identifier
Unique to Grant
Same Every Year
00- BoState
01-Milwaukee
02-Racine
03-Dane Co
Number of
Times
Renewed
Milwaukee CPD Renewal Process
Tips for a Fast/Accurate Approval
• Program Details
Minimal Organizational History
Housing Information and Service Information Accurate
and Reflects the “Nature/Scope of the Original
Application”
Outreach descriptions are eligible under NOFA and
previous funding status
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Milwaukee CPD Renewal Process
Tips for a Fast/Accurate Approval
• Budget
Any changes from Previous Grant are within the Informal
Grant Agreement Amendment guidelines.
All expenses are eligible in HEARTH Act
HEARTH Act Budget Descriptions Match Detail Budget in
Project Application. Embrace HUD HEARTH Act
language.
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Milwaukee CPD Renewal Process
Tips for a Fast/Accurate Approval
• Match
All Third Party Match must have a executed
Memorandum of Understanding (MOU) BEFORE the
contract is executed.
Client Rent Cannot be used as Match (New for
FY2013)
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Milwaukee CPD Renewal Process
Tips for a Fast/Accurate Approval
• Leasing
All Leases for Clients must be in the Grantees name and
that 100% of the Lease Payment must be paid by the
grantee.
All Lease must have an Environmental Review.
34
Milwaukee CPD Renewal Process
Tips for a Fast/Accurate Approval
• Rental Assistance
Rental Assistance is only eligible for Local Governments
and Housing Authorities (maybe changing).
Primarily Old Shelter Plus Care Grants.
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Resources
•Up to date information regarding the McKinney-Vento Act
programs, including a copy of the McKinney-Act amended by
the HEARTH Act, the ESG interim rule, the CoC interim rule,
the CoC Program NOFA , and TA materials can be found at
http://www.hudhre.info
•Notification of the availability of future information will be
released via HUD’s Homeless Assistance listserv. To join
HUD’s listserv, go to and click on
https://www.hud.gov/subscribe/mailinglist.cfm “Homeless
Assistance Program”
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Questions
Submit Questions to HUD’s Homeless Resource
Exchange Virtual Help Desk at:
http://www.hudhre.info/index.cfm?do=viewHelpdesk
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