California Outcomes Measurement System – Treatment CalOMS Tx Agenda      Overview Help Data Reports Questions? 10/31/2015 Overview – CalOMS Tx Features      Gather, track, analyze, and report demographics and outcomes on clients. Improve data quality with.

Report
California Outcomes Measurement
System – Treatment
CalOMS Tx
Agenda
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Overview
Help
Data
Reports
Questions?
10/31/2015
2
Overview – CalOMS Tx
Features
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Gather, track, analyze, and report demographics
and outcomes on clients.
Improve data quality with rigorous system edits.
Enable authorized users to obtain outcome data
directly from the system.
Track clients using a Unique Client Identifier (UCI).
Meet the reporting and accountability needs of the
federal government, State, counties, providers, and
counselors.
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Overview – Why CalOMS Tx
Data is Important
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Meets the reporting and accountability legal
mandates of the federal government and
the State.
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Provides treatment and outcome data to
support best practices for your county.
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Supports value of treatment.
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Supports continued funding.
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Supports allocations.
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Overview – Due Dates
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Report admissions data within 45 days of
the end of the report month.
Report annual update data within 45 days of
the end of the report month.
Report discharge data within 45 days of the
end of the report month.
Correct all errors on the error report within
75 days of the error report month.
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Overview - Consequences
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We will lack data to properly support treatment programs.
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ADP will stop public funding payments if CalOMS data is not
submitted on time.
– Submit admissions, annual update, and discharge data by the 15th.
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ADP will stop public funding payments if CalOMS data is not
complete.
– Submit admissions, annual update, and discharge for all clients.
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ADP will stop paying public funding payments if CalOMS data is
erroneous.
– Submit admissions, annual update, and discharge correctly.
– Correct errors in admissions, annual updates, and discharges.
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Overview – 2009 System
Enhancements
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Corrected a capacity constraint in Excel.
Updated missing records in the special populations table.
Added new edit to improve NTP data.
Added new edit to improve source of referral and criminal
justice status.
Updated NULL data with Youth and Standard admission
data.
Updated the report footer information on 3 reports.
Added new edit to improve annual update data.
Created Error and Submission Details Flat File Report.
Gave County Contracted Providers access to reports.
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Overview – Technical
Overview of CalOMS System
Department of Alcohol and Drug Programs
Authorized
staff
ADP’s CalOMS System
at State Data Center
ADP
User ID
Password
Monthly
File upload
Error
reports
Outcome
Reports
Individual C/DP
Data systems (50+)
10/31/2015
DMH’s ITWS Web Portal
Counties
& Direct
Providers
Receive,
edit &
store data
Manage
& protect
CalOMS
data
Produce
CalOMS
Output
Initial Reports
May 2006
Enhanced
CalOMS
Output
FY 2006/07
(3 Builds)
CalOMS
Data
User ID
password
ADP
network
Authorized
staff
Outcome
reports
System designed and developed
with safeguards compliant with
privacy and security protections
required by HIPAA and CFR 42.
8
Help - Where To Get It
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Web-based Training
Web-page
– http://www.adp.ca.gov/CalOMS/CalOMSmain.shtml
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Help guides
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–
10/31/2015
Data Collection Guide
Data Dictionary
Data Quality Standards
File Instructions
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Help - Where To Get It
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Contact Us
– 916-320-3010
– [email protected]
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Quarterly Conference Calls
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Help – CalOMS Tx Site
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Help – CalOMS Tx Site
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Data
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CalOMS Contains 84 Data Elements
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Unique Client Identifiers (UCI)
Elements to meet federal TEDS requirements
National Outcome Measures (NOMS)
16 additional outcome measures in 7 life domains selected by
California
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Alcohol use
Other drug use
Employment/education
Legal/criminal justice
– Other elements selected by California
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Providers collect CalOMS data elements from clients
– At admission (full data set including outcome questions)
– At discharge (discharge and outcome questions)
– Annual updates (outcome questions)
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Data
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ITWS accepts and processes incoming client
admissions, annual updates, and discharges.
CalOMS performs electronic error checks and
rejects incorrect or incomplete records so that
unacceptable data is not included in the database.
CalOMS checks every incoming record against our
provider data for valid service codes and provider
IDs.
CalOMS creates unique client IDs.
CalOMS assigns a unique episode ID for clients with
multiple admissions.
CalOMS stores accepted data used in SAS and
CalOMS Tx Reports.
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Reports
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Outcome Reports
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Assessing Services
Changes During Treatment
Service Utilization
Treatment Population Data
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Open Admissions
Error Submission Detail
Data Quality Compliance
Open Providers
Data Management Reports
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Report Screen
10/31/2015
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Sample Outcome Report
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Shows decline in mental health issues from admission to
treatment
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Sample Data Quality Compliance
Report (DQCR) - Summary
Your County
10/31/2015
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Sample DQCR – Record
Count Comparison
10/31/2015
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Sample DQCR – Is Data On
Time?
10/31/2015
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Sample DQCR – Is Data
Complete?
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Open Providers Report
10/31/2015
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Questions?

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