California Outcomes Measurement System – Treatment CalOMS Tx Agenda Overview Help Data Reports Questions? 10/31/2015 2 Overview – CalOMS Tx Features Gather, track, analyze, and report demographics and outcomes on clients. Improve data quality with rigorous system edits. Enable authorized users to obtain outcome data directly from the system. Track clients using a Unique Client Identifier (UCI). Meet the reporting and accountability needs of the federal government, State, counties, providers, and counselors. 10/31/2015 3 Overview – Why CalOMS Tx Data is Important Meets the reporting and accountability legal mandates of the federal government and the State. Provides treatment and outcome data to support best practices for your county. Supports value of treatment. Supports continued funding. Supports allocations. 10/31/2015 4 Overview – Due Dates Report admissions data within 45 days of the end of the report month. Report annual update data within 45 days of the end of the report month. Report discharge data within 45 days of the end of the report month. Correct all errors on the error report within 75 days of the error report month. 10/31/2015 5 Overview - Consequences We will lack data to properly support treatment programs. ADP will stop public funding payments if CalOMS data is not submitted on time. – Submit admissions, annual update, and discharge data by the 15th. ADP will stop public funding payments if CalOMS data is not complete. – Submit admissions, annual update, and discharge for all clients. ADP will stop paying public funding payments if CalOMS data is erroneous. – Submit admissions, annual update, and discharge correctly. – Correct errors in admissions, annual updates, and discharges. 10/31/2015 6 Overview – 2009 System Enhancements Corrected a capacity constraint in Excel. Updated missing records in the special populations table. Added new edit to improve NTP data. Added new edit to improve source of referral and criminal justice status. Updated NULL data with Youth and Standard admission data. Updated the report footer information on 3 reports. Added new edit to improve annual update data. Created Error and Submission Details Flat File Report. Gave County Contracted Providers access to reports. 10/31/2015 7 Overview – Technical Overview of CalOMS System Department of Alcohol and Drug Programs Authorized staff ADP’s CalOMS System at State Data Center ADP User ID Password Monthly File upload Error reports Outcome Reports Individual C/DP Data systems (50+) 10/31/2015 DMH’s ITWS Web Portal Counties & Direct Providers Receive, edit & store data Manage & protect CalOMS data Produce CalOMS Output Initial Reports May 2006 Enhanced CalOMS Output FY 2006/07 (3 Builds) CalOMS Data User ID password ADP network Authorized staff Outcome reports System designed and developed with safeguards compliant with privacy and security protections required by HIPAA and CFR 42. 8 Help - Where To Get It Web-based Training Web-page – http://www.adp.ca.gov/CalOMS/CalOMSmain.shtml Help guides – – – – 10/31/2015 Data Collection Guide Data Dictionary Data Quality Standards File Instructions 9 Help - Where To Get It Contact Us – 916-320-3010 – [email protected] Quarterly Conference Calls 10/31/2015 10 Help – CalOMS Tx Site 10/31/2015 11 Help – CalOMS Tx Site 10/31/2015 12 Data CalOMS Contains 84 Data Elements – – – – Unique Client Identifiers (UCI) Elements to meet federal TEDS requirements National Outcome Measures (NOMS) 16 additional outcome measures in 7 life domains selected by California Alcohol use Other drug use Employment/education Legal/criminal justice – Other elements selected by California Providers collect CalOMS data elements from clients – At admission (full data set including outcome questions) – At discharge (discharge and outcome questions) – Annual updates (outcome questions) 10/31/2015 13 Data ITWS accepts and processes incoming client admissions, annual updates, and discharges. CalOMS performs electronic error checks and rejects incorrect or incomplete records so that unacceptable data is not included in the database. CalOMS checks every incoming record against our provider data for valid service codes and provider IDs. CalOMS creates unique client IDs. CalOMS assigns a unique episode ID for clients with multiple admissions. CalOMS stores accepted data used in SAS and CalOMS Tx Reports. 10/31/2015 14 Reports Outcome Reports – – – – Assessing Services Changes During Treatment Service Utilization Treatment Population Data – – – – Open Admissions Error Submission Detail Data Quality Compliance Open Providers Data Management Reports 10/31/2015 15 Report Screen 10/31/2015 16 Sample Outcome Report Shows decline in mental health issues from admission to treatment 10/31/2015 17 Sample Data Quality Compliance Report (DQCR) - Summary Your County 10/31/2015 18 Sample DQCR – Record Count Comparison 10/31/2015 19 Sample DQCR – Is Data On Time? 10/31/2015 20 Sample DQCR – Is Data Complete? 10/31/2015 21 Open Providers Report 10/31/2015 22 Questions?