2014 Admissions Presentation - California State University

Report
Admissions, Records,
& Financial Aid
A Presentation of Practices & Procedures
November 4, 2014
Undergraduate Admission Criteria and Process
By: Malinee Hasaweang and Maritza Solano
Overview
 Admissions Workflow
 CSUMentor
– Application Filing Period
– Campus Notices
– Coded Memorandum and Executive Orders
 First-Time Freshmen Admissions
– Criteria
– Checklist
 Transfer Admissions
– Criteria
– Checklist
 Intent to Enroll
 Appeals
 Questions and Answers
Source: http://www4.csudh.edu/admissions/
Admissions Workflow
CSUMentor – Application Filing Period
https://secure.csumentor.edu/Filing_Status/
CSUMentor - Campus Notices
https://secure.csumentor.edu/Filing_Status/
Coded Memorandum and Executive
Orders
 Coded Memorandum-Notifies campuses of important information that
may include system wide deadlines, instructions on a specific
process, or a change in system wide policy; Communicates policy
information, describes changes or impact, and describes
implementation rules.
 Executive Order-A Policy statement issued by the Chancellor that
governs activity at the campuses; Official documents, numbered
consecutively, through which the Chancellor’s Office manages the
operations of the CSU System
– Affect on admissions process: Dictates standards for evaluation
http//:calstate.edu/
First-Time Freshmen Criteria
1. Must be a high school graduate:
– Earn a high school diploma or;
– Pass the General Educational Development (GED)
test or;
– Pass the California High School Proficiency
examination
Source: http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index
First-Time Freshmen Criteria (continued)
2. Must complete, with a grade of C or better, “a-g” pattern of college
preparatory work:
Source: a-g subject area resource guide - http://www.ucop.edu/agguide/a-g-requirements/index.html
First-Time Freshmen Criteria (continued)
Other Types of Credit That May Satisfy “a-g” Subject Requirement:
 Earn a 3, 4, or 5 on the AP exam or;
 Earn the required score for the following SAT Subject Test:
520
470
680
540
540
American
History
World History
English (writing
portion)
Math
Biology/Chemistry
/Physics
 Complete a baccalaureate course with a C or better that meets the CSU
General Education-Breadth or IGETC requirement in the areas listed on the
"a-g" list
Source: http://www.calstate.edu/sas/documents/AdmissionHandbook.pdf
Source: http://www.ucop.edu/doorways/
First-Time Freshmen Criteria (continued)
3. Earn a qualifiable eligibility index: The eligibility index is a weighted
combination of the high school GPA during the final three years of high school
(10th through 12th grades) and a score on either the SAT or the ACT (See chart
on next slide).
– A California high school graduate (or a resident of California for tuition
purposes) needs a minimum index of 2900 using the SAT I or 694 using
the ACT.
– Non residents of CA must have a minimum index of 3502 using the SAT
or 842 using the ACT
– If the grade point averages 3.0 or above (3.61 for nonresidents), student
are exempt from submitting test scores. However, students are urged to
take the SAT or ACT since all campuses use test results for advising and
placement purposes.
Source: http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index
First-Time Freshmen Criteria (continued)
Eligibility Index
Resident Eligibility Index Table (abbreviated version)
Nonresident Eligibility Index Table (abbreviated version)
GPA
SAT I
ACT
GPA
SAT I
ACT
2.99
510
10
3.60
730
13
2.80
660
14
3.40
890
17
2.60
820
18
3.20
1050
21
2.40
980
22
3.00
1210
25
2.20
1140
26
2.80
1370
29
2.00
1300
30
2.60
1530
33
Note: This is a partial list; A GPA above 3.0 does not revert to index for consideration
Source: http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index
Early Assessment Program (EAP)
Early Assessment Program Changes in 2015 Memorandum:
 During the transition, and partially due to the changes in the examination
structure, the CSU anticipates that fewer students may be identified as
demonstrating readiness, resulting in a potential increase in the number of
English Placement Test (EPT) and Entry Level Math (ELM) test takers over
the next two to three years. In order to offset this increase and provide
students with an additional pathway to determine their college readiness, the
CSU will also use SAT or ACT results to indicate conditional status in English
and mathematics beginning in spring 2015. Based on an analysis performed
by the Educational Testing Service (ETS), in conjunction with our Department
of Analytic Studies the CSU has identified the SAT and ACT cut scores that
can determine conditional exemption and will complement the exemption cut
scores that are matched with scores on the EPT/ELM.
Source:https://newscenter.sdsu.edu/dus/earlyassessment/files/03607-EAP_Changes_Memo_2015.pdf
Early Assessment Program (EAP)
 Beginning in Spring 2015, CSU will also use SAT/ACT results to
indicate a conditional college-readiness status in English and
Mathematics. This allows for students to be placed in appropriate
senior year English and/or Mathematics courses.
 The following New CSU Conditionally Ready Cut Score below will
be used to conditionally exempt FTF Admitted
(ACON/ADMIT/STRQ/ASLF) students from taking the ELM/EPT Test.
Source: Memorandum from CSU Chancellor’s Office-September 11, 2014
http://www4.csudh.edu/eap/
Early Start Program
 Executive Order 1048 calls for the inclusion of all students who need
to improve their English skills into our Early Start Program by 2014.
For the first two years, we have only required those students who are
most at risk to participate, i.e. those who score in the lowest quartile
on the English Placement Test. With summer 2014, campuses will
require all non-exempt students to participate who do not achieve a
passing score on the test.
Source: http://www.calstate.edu/eo/EO-1048.html
Early Start Program (continued)
 All new freshmen students who have not demonstrated collegereadiness in mathematics and English will need to participate in the
Early Start Program.
– This program will help students become ready for college-level English
and mathematics before the start of their first term.
 Resident students are required to participate in the Early Start
Program if their ELM score is less than 50 and/or their EPT score is
less than 147.
Source: http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
Freshmen Application Checklist
Step 1
Before applying, gather high school transcript, SAT and/or ACT scores, and $55
application fee (or application fee waiver)
Step 2
Complete the application on CSUMENTOR.EDU
Step 3
Send official transcripts and test scores to the Office of Admissions
Step 4
Take the EPT and ELM, unless exempt
Step 5
Set up MyCSUDH.edu account
Step 6
Confirm Intent to Enroll by May 1st (Fall applicants only)
Step 7
Apply for Financial Aid (between January & March)
Step 8
Meet the immunization requirements (students who have attended a California high
school after 7/1/99 have met the requirement)
Step 9
Apply for University Housing, if desired
Source: http://www4.csudh.edu/admissions/first-time-freshmen/application-checklist/index
Freshmen-Important Dates
Date
Event
October 1
First day to apply to CSU Dominguez Hills for Fall 2015. Apply at CSUMENTOR.EDU
November 30
Priority Application Date: The priority application period is October 1 to November 30, 2014
January 1, 2015
Apply for Financial Aid: You can apply for 2015-16 Financial Aid on January 1st by filing a Free Application
for Federal Student Aid (FAFSA). Apply by March 2, 2015 for priority processing.
February 15, 2015
Missing Application Documents Deadline: Any missing application documents must be received by
the Admissions Office no later than February 15, 2015 in order to complete your application. After this date,
you may be placed on a waiting list for consideration if space in the fall class becomes available.
Check My.CSUDH.EDU for the latest information on what documents you're still missing.
March 2, 2015
Priority Financial Aid Application Deadline: Apply for 2015-16 Financial Aid by March 2nd for priority
processing. To apply, file a Free Application for Federal Student Aid (FAFSA).
March 2015
Take Required Testing ASAP: All students are required to take the ELM/EPT tests before registration so get
started right away. Sign up online at CSUMentor.
April 15, 2015
You must be admitted by April 15, 2015, to apply for housing.
April 27, 2015
Fall 2015 Registration Begins: Make sure you sign up for New Student Orientation where you will get help
registering for the right classes. Need more help? Check out our registration help website.
May 1, 2015
Intent to Enroll Filing Deadline: Confirm your Intent to Enroll at CSUDH. Log into My.CSUDH.EDU and go
to the Application Status link, click on Accept/Decline, then select I Accept Admission or I Decline
Admission.
July 15, 2015
Transcripts Deadline: Official high school transcripts showing the graduation date must be received by the
Admissions Office by this date.
August 22, 2015
Fall Classes Begin: Also the beginning of the Late Registration/Add/Drop period
Source: http://www4.csudh.edu/admissions/first-time-freshmen/important-dates/index
Transfer Students (Upper Division) Criteria
1. To qualify for admission as an upper division transfer, applicants
must complete 60 or more transferable semester units.
2. Applicants must also complete the “Golden Four” (see below) with a
C or better and have completed at least 30 semester units of general
education courses, graded C or better in each course.
– 3 semester units in written communication,
– 3 semester units in oral communication,
– 3 semester units in critical thinking, AND
– 3 semester units in mathematics/quantitative reasoning
Source: http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
Transfer Students (Upper Division) Criteria (continued)
3. Acquire a cumulative grade point average of 2.0 or better
in all transferable college units attempted.
4. Are in good standing at the last college or university
attended (i.e. eligible to re–enroll at that college or
university)
Source: http://www4.csudh.edu/admissions/transfer-students/admission-requirements/index
Transfer Associate Degree: A Pathway to the CSU Degree
(Senate Bill No. 1440)
 The Student Transfer Achievement Reform (STAR) Act established an Associate in
Arts for transfer (AA-T) or Associate in Science for transfer (AS-T) for California
Community College students. These degrees are designed to provide a clear pathway
to the California State University (CSU).
 www.adegreewithaguarantee.com
 www.sb1440.org
 California Community College students who are awarded a transfer associate (AAT/AS-T) degree and meet the CSU minimum admission requirements are guaranteed
admission with junior standing (minimum 60 semester units) and are given priority
admission consideration. Once admitted, the student will only be required to complete
60 additional prescribed units to qualify for the similar baccalaureate's degree.
Source: http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
Source: http://www.calstate.edu/transfer/degrees/documents/sb_1440_bill_20100929_chaptered.pdf
Transfer Associate Degree: A Pathway to the CSU
Degree
(Senate Bill No. 1440)
 SB-1440 students must verify the transfer degree in
order to qualify for the guarantee, must have the same
major, and must meet all deadlines.
 There are no exceptions.
 The degree path at CSUDH is the same for all students,
SB-1440 or not.
Transfer Application Checklist
Source: http://www4.csudh.edu/admissions/transfer-students/application-checklist/index
Important Dates
Date
Event
October 1, 2014
October 1st is the first day to apply to CSU Dominguez Hills for Fall 2015. Apply at CSUMENTOR.EDU.
November 30,2014
Priority Application Date: The priority application period is October 1 to November 30, 2014.
January 1, 2015
Apply for Financial Aid: You can apply for 2015-16 Financial Aid on January 1st by filing a Free Application for
Federal Student Aid (FAFSA). Apply by March 2, 2015 for priority processing.
March 2, 2015
Priority Financial Aid Application Deadline: Apply for 2015-16 Financial Aid by March 2nd for priority processing. To
apply, file a Free Application for Federal Student Aid (FAFSA).
March 15, 2015
Transcript Deadline for coursework completed through Fall 2014. After this date, you may be placed on a waiting list
for consideration if space in the fall class becomes available. Check My.CSUDH.EDU for the latest information on what
documents you're still missing.
April 15, 2015
You must be admitted by April 15, 2015 to apply for housing.
May 1, 2015
Intent to Enroll Filing Deadline: Confirm your Intent to Enroll at CSUDH. Log into My.CSUDH.EDU and go to the
Application Status link, click on Accept/Decline, then select I Accept Admission or I Decline Admission.
July 15, 2015
Transcripts Deadline: All official college transcripts through Spring 2015 must be received by the Admissions Office
by this date.
August 22, 2015
Fall Classes Begin Also the beginning of the Late Registration/Add/Drop period.
Source: http://www4.csudh.edu/admissions/transfer-students/important-dates/index
Admissions Inquiry
Source: Main Menu > CSU SA Baseline > CSU Admissions > Inquire > Admissions Inquiry
Peoplesoft – Admission Status Coding
Peoplesoft – Admission Status Coding
Intent to Enroll and its Importance
 Indicating Intent to Enroll is required to participate in New
Student Orientation, apply for Housing, receive
mandatory academic advisement, and register for
classes.
 Although the deadline for intent to enroll is May 1st, the
student may submit it sooner in order to take advantage
of course availability and University resources.
 Indicating your Intent to Enroll is not required for Spring.
How to Submit Intent to Enroll
 To confirm Intent to Enroll at CSUDH, students must log into My.CSUDH.EDU
and go to the Application Status link, click on Accept/Decline, then select I
Accept Admission or I Decline Admission.
 Currently there is no fee associated with the Intent to Enroll.
Admissions Appeals
What is an appeal?
 A student may appeal his or her admission denial if he or she
believes his or her academic or personal circumstances could not be
considered adequately through the standard admission review
process or that an error occurred in the application review.
 If a student believes he or she has been denied admission in error,
he or she must submit an appeal within 15 days of receipt of his or
her denial letter (This timeline is based on Assembly Bill 670, Section
89030.7)
Assembly Bill 670, Section 89030: Requires the CSU to ensure that its campuses implement uniform appeal procedures, as specified,
for applicants who are denied admission to a campus and uniformly communicate these procedures to students, as specified.
Source: http://www.csudh.edu/admissionappeals
Source: http://ahed.assembly.ca.gov/sites/ahed.assembly.ca.gov/files/reports/AHED%202011-12%20Leg%20Summary%20FINAL.pdf
Source: http://www.leginfo.ca.gov/pub/11-12/bill/asm/ab_0651-0700/ab_670_bill_20110803_chaptered.pdf
Admissions Appeals (continued)
 Students must print and attach the “Admissions Appeal Request &
Cover Sheet” with their complete appeal packet
 Only one appeal may be submitted per semester
 All documents submitted as part of the appeal will not be returned to
the applicant
 Appeal decisions will be mailed within two weeks of submission and
will be reflected on My.CSUDH.edu
 Letters of recommendation will not be considered
***All documents should be submitted together in one packet.
Incomplete packets may be delayed or immediately denied.***
Source: http://www.csudh.edu/admissionappeals
Admissions Appeals (continued)
What an appeal needs to include:
 A brief written statement from the applicant which clearly states the reason
for appeal
– If submitting additional information to be considered, the statement
should include an explanation of why the additional information was not
available at the time of application
– Any extenuating circumstances must be documented (Ex. Medical
records, or a letter from school official which verifies and specifies
school error).
 Updated Official transcripts, as applicable
Source: http://www.csudh.edu/admissionappeals
References

http//:calstate.edu

http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf

https://secure.csumentor.edu/Filing_Status/

http://www4.csudh.edu/admissions/first-time-freshmen/admission-requirements/index

http://www4.csudh.edu/admissions/first-time-freshmen/application-checklist/index

http://www4.csudh.edu/admissions/first-time-freshmen/important-dates/index

http://www.ucop.edu/doorways/

http://www4.csudh.edu/eap/

http://www.calstate.edu/eap/index.shtml

https://newscenter.sdsu.edu/dus/earlyassessment/files/03607-EAP_Changes_Memo_2015.pdf

http://www4.csudh.edu/admissions/transfer-students/admission-requirements/index

http://www4.csudh.edu/admissions/transfer-students/index

http://www4.csudh.edu/admissions/transfer-students/important-dates/index

http://www4.csudh.edu/admissions/transfer-students/application-checklist/index

http://www4.csudh.edu/admissions/

http://www.csudh.edu/admissionappeals

http://ahed.assembly.ca.gov/sites/ahed.assembly.ca.gov/files/reports/AHED%202011-12%20Leg%20Summary%20FINAL.pdf

http://www.leginfo.ca.gov/pub/11-12/bill/asm/ab_0651-0700/ab_670_bill_20110803_chaptered.pdf

http://www.calstate.edu/eo/EO-1048.html
Thank you for coming!!
1. Presentation will be available online:
http://www4.csudh.edu/sis/business-processdocumentation/index
• Under Admissions: 2014 Admissions Office Overview
Presentation
2. Please fill out the Survey
• We would like to take your input into
consideration for future information sessions
Questions and Answers
Admissions, Records,
& Financial Aid
A Presentation of Practices & Procedures
Graduate Admissions
November 4, 2014
Office of Admissions
Vanessa Cervantes - Lourdes Lopez
CSU Mentor
csumentor.edu
Fall applications open October 1
Spring applications open August 1, if applicable
List of open programs-https://secure.csumentor.edu/Filing_Status
The Undergraduate Admission Application is used for - 2nd BA (Nursing only).
The Graduate Admission Application is used for the following programs - Master’s,
Credential, and Certificate.
CSU Mentor Campus Notice
Graduate Application Review
In partnership with Academic Departments & Graduate Studies Office
Completed Application Files are reviewed by the Graduate Admissions
Evaluators
Evaluation includes GPA (except when a graduate degree has been received)
and verification of a Bachelor’s Degree from a Regionally Accredited Academic
Institution
Grad Summary Form is sent to Academic Department in Singularity/Grad
Workflow (DREV)
Academic Department reviews documents and makes admission decision, which
is sent back to Admissions in Singularity
Graduate Admission Evaluator codes Admit or Deny decision into PeopleSoft
PeopleSoft-Admissions Status Coding
Program Action
Action Reason
Definition
APPL
COMP
Application Complete
APPL
DREV
Application in Department Review
APPL
DREX
Application in Review by Exception
Committee
APPL
INC
APPL
INCR
Application Incomplete After Review
ADMT
ADMT
Admission Decision is Admit
ADMT
ACON
Admission Decision is Conditional Admit
ADMT
APEL
Admission Decision is Admit based on
Appeal
ADMT
APRO
Admission Decision is Admit on Probation
ADMT
APRV
Admission Decision is Provisional (Graduate
Only)
ADMT
ASLF
Admission Decision is Admit based on SelfReported Information
Application Incomplete
PeopleSoft-Admissions Status Coding
Program Action
Action Reason
Definition
ADRV
NSHO
Admission Decision is Revoked for Non-Enrollment
DEIN
STRQ
Admitted Student Intends to Enroll
DENY
DENY
Admission Decision is Deny
DENY
ADRV
Admission Decision is Revoked for eligibility
DENY
APEL
Admission Decision is Deny based on Appeal
WAIT
APLA or ADLE
DENY
NOBD
Admissions decision Deny for No Bachelors degree
WAIT
APLE or ADLE
Admission Decision is Waitlist for Additional Grades
WAIT
APLT or INFD
Admission Decision is Waitlist for missed Document Deadline
WAIT
NOIN
Admission Decision is Waitlist for No Intent to Enroll
WADM
ADMN
Administrative Withdrawal (active student)
WADM
STUD
Administrative Withdrawal (student request)
WAPP
WAAD
Applicant Withdrawal (after admission decision)
WAPP
WBAD
Applicant Withdrawal (before admission decision)
Admission Decision is Waitlist based on Appeal
Graduate Admission Requirements- Domestic
http://www4.csudh.edu/university-catalog/
General Requirements
The minimum requirements for admission to graduate and post baccalaureate studies at
a California State University campus are in accordance with university regulations as well
as Title 5, Chapter 1, Subchapter 3 of the California Code of Regulations.
Specifically, a student shall at the time of enrollment:
• have completed a four-year college course of study and hold an acceptable baccalaureate
degree from an institution accredited by a regional accrediting association, or shall have
completed equivalent academic preparation as determined by appropriate campus
authorities;
• be in good academic standing at the last college or university attended;
• Has attained a 2.5 GPA in
 Either a whole baccalaureate program
 Or in the last 60 semester (90 quarter units)units attempted
 Or have already obtained a post baccalaureate (graduate) degree form a
regionally accredited institution (Masters or higher)
• satisfactorily meet the professional, personal, scholastic, and other standards for graduate
study, including qualifying examinations, as appropriate campus authorities may prescribe. In
unusual circumstances, a campus may make exceptions to these criteria.
Graduate Application Checklist
http://www4.csudh.edu/admissions/graduate-credential-students/application-checklist/index
Step 1
Before applying, gather official transcripts and $55 application fee
Step 2
Complete the application on CSUMentor.edu
Step 3
Complete any supplemental department application and other
specific program requirements, please refer to Program
coordinators at
http://www4.csudh.edu/graduate-studies/degree-programs/index
Step 4
Send official transcripts for all schools previously attended to the
Office of Admissions
Step 5
Set up MyCSUDH.edu account
Step 6
Apply for Financial Aid
Graduate- Important Dates You Should Know
http://www4.csudh.edu/Assets/CSUDH-Sites/Admissions/docs/grad-program.deadlines.pdf
Process of Evaluation/ Calculation of GPA
Determination of Academic Program
Verification of receipt of Bachelor’s Degree prior to admit term : official
transcripts
GPA verification for Master’s, Credential and 2nd BA/BS programs (2.5
Cumulative)
GPA less than 2.5 = calculation of the last 60 semester units (90 quarter)
No GPA calculation is required for applicants with Graduate degrees
Professional and community college coursework completed after the first
bachelor’s degree is not counted in the GPA calculation
GPA is calculated by dividing the total quality points by the total grade point
hours. QP/GPH= GPA
Common Reasons for DENY
The Admissions Office may deny an applicant for the following reasons:
Does not have Bachelor’s degree from a regionally accredited institution, or its
equivalent
Not in good standing at last academic institution
English Proficiency exam scores are below minimum requirement (TOEFL/IELTS)
for applicants with foreign coursework
Singularity/Hershey/ STARRS
Access Request Form
http://www4.csudh.edu/Assets/CSUDH-Sites/IT/docs/Request-Access-Hershey.pdf
Singularity/ Hershey/ STARRS
Image Search/ Summary Form
https://dhaapw1.csudh.edu
Summary Form
Special Admission Action
http://www4.csudh.edu/university-catalog/
Special Admission Action
An applicant who does not qualify for admission under the regular
admission criteria may be admitted to a program by special action if,
upon the basis of acceptable evidence, the applicant is judged by the
specific program coordinator and school dean to possess sufficient
academic and professional potential pertinent to the educational
objectives to merit such action.
Students who don’t have a bachelor’s degree, but have a master’s or a
doctorate degree, may qualify for special admission consideration.
Thank You For Coming!
2014 Admissions Office Overview Presentation will be available online at:
http://www4.csudh.edu/sis/business-process-documentation/index
We would like to take your feedback into consideration for future information sessions.
Please complete the survey!
Admissions, Records,
& Financial Aid
A Presentation of Practices & Procedures
November 4, 2014
Transfer Credit/Curriculum Updates (Degree Audit)
By: Carolyn Veek and Saul Soria
What is Transfer Credit?
Transfer credit is the
process that articulates
external courses to
equivalent CSUDH
courses. It determines
transfer units and grade
point average toward a
degree.
It is initially processed by
the Admission Evaluators
after a student has
accepted their admissions
offer and the student’s file
is complete, this includes
freshman, transfer, and
international students.
Application submitted.
Transcripts and additional
documents submitted.
File goes complete, this may happen
more than once, and the evaluation is
finalized if the student is admissible.
Intent to enroll is submitted and
student registers
TRANSFER CREDIT AND ANY
ADDITIONAL CREDIT IS COMPLETED
• Current campus term and current admission term are processed by
Admissions Evaluators. Updates of transfer credit for continuing
students are processed by Admissions or Graduation Evaluators based
upon the student’s term of admission.
• For the Fall 2013 term, 3221 students received transfer credit evaluations,
excluding freshman applicants who had AP or college coursework.
• For the Fall 2014 term, 3279 students received transfer credit evaluations,
excluding freshman applicants who had AP or college coursework.
• Transfer credit is not processed for applicants until their applications
have been completed, evaluated, and the student has submitted their
intent to enroll. Priority is given to the following groups:
− NSO (New Student Orientation) attendees
− Enrolled students
Types of Transfer Credit
− Baccalaureate level coursework taken at other regionally accredited
institutions (In state, out of state, and international)
− AP exams, CLEP or IB exams
− Military Credit
− Graduate transfer credit ( Reviewed by academic programs)
AP Exams, CLEP, and IB Exams
• If a course is noted on a transcript as met by AP, CLEP, etc. then
CSUDH needs official test scores to award credit for those exams.
Credit is not awarded based on transcripts as evaluators cannot award
credit for those courses met by AP, CLEP, etc. from the transferring
school.
• When AP scores come in they are posted to the applicants degree
audit. The evaluator will review the student’s file and transfer credit to
determine if any updates are needed to a particular GE area based
upon certification. (Figure 1 and 2)
Figure 1
(Test Credits Automated)
Figure 2
( Degree Progress)
Military Credit
(Source) (http://www.calstate.edu/EO/EO-1036.html) & (http://www.calstate.edu/sas/documents/va11_EPS-Memo-to-Presidents-Academic-Support-For-Military-Students-Oct1020111.pdf)
Veterans who submit a DD214 showing one or more years of active duty service and an honorable
discharge will be awarded credit for Area E.
Coursework
(Source) http://www4.csudh.edu/university-catalog/2013-2014-catalog/undergraduate
•The majority of transfer credit is for coursework completed at regionally accredited institutions.
•Students may be permitted to transfer no more than 70 semester (105 quarter) units to a CSU campus
from an institution which does not offer bachelor’s degrees or their equivalents, e.g., community
colleges. All courses completed above the 70 units will still meet subject requirements and affect GPA.
•Although More than 70 units can be accepted from 4 year accredited institutions., Given the
university’s 30-semester (45-quarter) unit residency requirement, no more than a total of 90-semester
(135-quarter) units may be transferred into the university from all sources.
•Courses are used in the appropriate GE area based upon the semester when the course was
attempted. (See Figure 2)
•Evaluators will use the following codes appropriately to exclude courses that have been officially
repeated, excluded or illegally repeated:
− PETE (Petition Exclude GPA and Units Earned)
− PETI (Petition Include GPA and Units Earned)
− PIGA (Petition Include GPA and Exclude Unit Earned)
Figure 1
(Course Credits Automated)
Figure 2
(Degree Progress )
Transfer Credit is Like an Equation
(Incoming Course) + (CSUDH Equivalent) + (Requirement Term) =
DEGREE AUDIT
− This is a simplified equation as numerous factors affect the equation;
requirement term, grade received, units, articulation agreements, etc.
• PeopleSoft needs to be programmed for the equation.
• Incoming courses are entered in to PeopleSoft based on information from the
incoming school’s catalog including the course prefix, number, title, and
units.
• Transfer subject rules are created that determine how a course is utilized in
the degree audit; whether to a CSUDH equivalent course, generic General
Education area, or bulk transfer units.
Schools are constantly adding new courses or changing course information. CSUDH is
creating new majors, changing major requirements, creating new articulations with the
Community Colleges, etc. All of these updates and changes affect the transfer credit to
degree audit equation.
In 2012, LBCC changed the course numbers for their
Economics courses. New transfer rules had to be built
for these changes
In 2013, the CSUDH GE committee approved the use of
the Economics 211 course to meet Area D in GE. The
transfer rules in PeopleSoft for any incoming course
articulated to Economic 211 had to be reviewed and
updated as needed for all schools.
Transfer Rules and Transfer Credit
When evaluators process the transfer credit, the degree audit will pull in any approved
community college course to CSUDH course articulations. The CSUDH equivalent will
show in the degree audit.
Figure 1
(Course Credits Automated)
Figure 2
(Degree Progress )
Transfer Rules and Transfer Credit
When evaluators process the transfer credit for courses without approved articulations or from
schools for which we do not have transfer rules built, the evaluators will assign a “dummy” code for
courses that meet general education or will assign the course to bulk transfer units. Bulk units and
any courses not used in degree requirements will show at the bottom of the degree audit in the
courses not used section.
Figure 1
(Course Credits Automated)
Figure 2
(Degree Progress )
Transfer Credit to Degree Audit
• As of October 2014, there are 48 schools with transfer rules built in to
PeopleSoft out of the 164 California Community Colleges, CSUs, UCs, and a
few other schools.
• Schools are constantly adding, updating, or changing courses so there is
continual maintenance and updates done for the transfer rules in PeopleSoft.
− As curricular updates and changes are provided by the feeder school,
the transfer rules are updated.
• A variety of resources are utilized, i.e. ASSIST, incoming school’s catalog,
etc. to determine how the incoming course will be built in to the transfer
rules.
• PeopleSoft populates the degree audit from transfer credit based on the
transfer rules built or, for schools with no transfer rules built, based on how
the evaluator codes the incoming course.
Requirement Terms and Degree
Audit
• A student’s requirement term affects how courses are used in the degree audit
Figure 1
(Degree Progress )
Figure 2
(Degree Progress )
• A student’s degree audit reflects the program requirements in effect at the time of the student’s
requirement (catalog) term. If changes were made to a major, or a new major was created, in a
subsequent term then those changes will only be reflected in the degree audit for students’ whose
requirement term is the same as or later then the term the changes became effective.
•
In the examples above, the student was admitted in Fall 2011 (Figure 1). He changed his major to CTC
General which did not have its own major code until Fall 2013. The student’s degree audit did not show his
major requirements after the change of major was processed. Once the student’s requirement term for his
major was updated to the first term that the major code was effective (Figure 2) his major requirements
showed in his degree audit.
What is Articulation?
“Articulation is the process of developing a formal,
written agreement that identifies courses (or
sequences of courses) on a ‘sending’ campus that are
comparable to, or acceptable in lieu of, specific course
requirements at a ‘receiving’ campus.”
− California Articulation Policies and Procedures Handbook (2013)
Types Articulation Available in ASSIST
www.assist.org
− Major Prep
− Department/Course-tocourse
− CSUDH GE
− CSU GE Breadth/ US
History, Constitution &
American Ideals/IGETC
Who can propose an articulation
agreement?
−
−
−
−
−
−
Articulation Officers
Faculty
Staff
Counselors/ Advisors
Students
Inquiring minds
ASSIST.ORG Web
ASSSIT
Contact
Articulation Officer
AO emails Dept.
Chair course
materials
(outline, syllabus,
catalog description)
Dept. Chair or
assigned
faculty reviews
course materials
Dept. Chair emails
AO with decision
to approve or deny
articulation
Approved
articulation is added
to ASSIST and
entered into
PS/Degree Audit
System
Contact:
Cynthia Turner, CSUDH’s Articulation Officer [email protected] or 310/243-2899
Course Identification Number System/C-ID
www.c-id.net
“C-ID, the Course Identification Numbering System, is a faculty-driven system
that was initially developed to assign identifying designations (C-ID numbers)
to significant transfer courses. C-ID addresses the need for “common course
numbers” by providing a mechanism to identify comparable courses. Most CID numbers identify lower-division transferable courses commonly articulated
between the California Community Colleges (CCC) and universities (including
Universities of California, the California State Universities, as well as with
many of California's independent colleges and universities). ”
Source: http://www.c-id.net/about.html
How is C-ID articulation established?
CCC course
C-ID Descriptor
CSU Course
ELAC ACCTG 1 Financial Accounting
C-ID ACCT 110 Financial Accounting
ACC 230 Financial Accounting
• Community College courses are qualified/“articulated” to a C-ID
Descriptor.
• CSU faculty review C-ID descriptors and identify which CSU courses
each descriptor may receive credit for.
• Any CCC course qualified/”articulated” to carry a C-ID number will
receive automatic transfer credit for the designated CSU course.
Coming June 2015: ASSIST Next Gen
ASSIST Next Gen
Learn more:
ASSIST Next Gen Public System Webinar
http://info.assist.org/webinar.html
Recommended audience: Counselors, Advisors, Evaluators, Transfer Directors, etc.
ASSIST NEXT GEN Public Site Demo PDF (screen shots):
http://www.calstate.edu/sas/documents/Fall2014_ConferencePresentations/ASSIST_
NextGeneration2014.pdf
Frequently Asked Questions
•
•
•
The University Curriculum Committee (UCC) approved changes to our major requirements. Why aren’t
these changes reflected in the degree audit?
− Changes to the academic requirements page are entered based on memos received from the
Provost’s office. These memos detail the changes approved by the UCC. The changes are entered in
to PeopleSoft effective for the term that the UCC has approved the changes.
− If a correction needs to be made to the academic requirements in the degree audit based upon UCC
approved changes, please email Brandy McLelland ([email protected]) or Carolyn Veek
([email protected]) with detailed information regarding corrections that need to be made.
There is an articulation agreement with XYZ College, why aren’t the courses showing in the requirements
on the student’s degree audit?
− If the transfer credit was posted prior to Summer 2014, the transfer articulation rules may not have
been built in PeopleSoft at the time the transcript was posted. A request for a course substitution,
via ARRC, will need to be submitted to use the course within the student’s degree audit.
How do I request a course substitution for a student?
– Course substitutions are submitted through the ARRC (Advisors Request and Records) in
PeopleSoft and are then sent to the graduation unit. If you would like more information or training
on how to use the ARRC, contact Carol Tubbs ([email protected]) in the University Advisement
Center.
– An approved course substitution submitted through an AARC request is entered as an exception
and is only for the student that the request has been submitted. It is not added to the transfer rules
as a permanent substitution.
Questions?
Thank You For Coming!
Presentation will be available online: http://www4.csudh.edu/sis/business-process-documentation/index
Under Admissions: 2014 Admissions Office Overview Presentation
Please fill out the Survey
We would like to take your input into consideration for future information sessions
Admissions, Records,
& Financial Aid
A Presentation of Practices & Procedures
November 4, 2014
International Admissions & Student Services
Liat Vorobiev & Michelle Taylor
What is an International Student?
An International Student is a person who travels to a country different from their
own for the purpose of education
• Includes Exchange Students
• Excludes Citizens & Permanent Residents of the USA
• A student currently out of the country does not hold a visa and
may complete coursework online from their current location
• An international student that is in the United States would
primarily have an F-1 visa, but may also attend classes under
another visa status (Ex. A, J, M, etc…)
International Undergraduate & Graduate Applicants apply online at
CSUMentor.edu
Fall applications open on October 1
Spring applications open August 1
All International Applicants residing outside of the
USA are encouraged to apply by May 1st in order to
meet immigration timelines
Undergraduate Application Deadlines
•Fall Applications = May 1
Undergraduate Document Deadlines
•Freshmen through Fall term = February 15
•Transfers through Fall term = March 15
•Freshmen with Graduation Date = July 15
•Final Transfers through Spring term = July 15
•Last Weekday in November
______________________________
•Spring Applications = November 1
Graduate Application & Document Deadlines
•Varies by program (Coordinated through the Graduate Studies Office)
•http://www4.csudh.edu/Assets/CSUDH-Sites/Admissions/docs/grad-program.deadlines.pdf
All applicants must be admitted in time to receive immigration documents and travel to the USA
International Undergraduate students with an F-1 Visa cannot apply to the
following programs due to their online education or off-campus component
Applied Studies
Clinical Science
MSW – Part Time
Nursing
Quality Assurance
Teacher Ed Credential
International Graduate students with an F-1 Visa cannot apply to the
following programs due to their online education or off-campus component
MBA Online
MPA Online
Humanities Online (HUX)
Negotiation, Conflict Resolution, & Peacebuilding (NCRP) M.A.
Nursing (Exception is MEPN/Clinical Nurse Lead)
International Application Checklist
Step 1
Complete the application for admission on CSUMentor.edu & pay the
application fee
Step 2
Activate My.CSUDH.Edu account & Confirm Intent to Enroll by May 1st (Fall
Undergraduate Applicants Only)
Steps
3-6
Send official transcripts (with international transcript evaluation and course
syllabi, if applicable), official test scores, and affidavit of financial support to
the Office of Admissions
Step 7
Send Immigration Forms
Step 8
Apply for University Housing (following admission)
Step 9
Purchase Health Insurance (Executive Order 1082) – CSUHealthlink.com
(following admission)
English Proficiency
http://www4.csudh.edu/admissions/international-students/required-documentation/english-proficiency
Applicants must show evidence of competence in the language. The results of the Test of English as a
Foreign Language (TOEFL) or International English Language Testing System (IELTS) with a passing score
are required to show proof of English competence. Both Graduate and Undergraduate applicants that have
not attended schools at the secondary level or above for at least 3 years full-time where English is the
principal language of instruction must present one of the following:
Undergraduate Applicants
•A minimum score of 500 on the paper-based TOEFL exam,
•A minimum score of 61 on the internet-based TOEFL exam (iBT)
•A minimum score of 173 on the computer-based TOEFL exam
•A score of 5.5 or higher on the IELTS
•A score of 500 or higher on the Critical Reading section of the SAT
•A score of 22 or higher on the English section of the ACT
•A score of 3 or higher on the AP English Language and Composition Examination OR the AP English
Literature and Composition Examination
Graduate Applicants*
•A minimum score of 550 on the paper-based TOEFL exam,
•A minimum score of 80 on the internet-based TOEFL exam (iBT),
•A minimum score of 213 on the computer-based TOEFL exam, or
•A score of 6.5 or higher on the IELTS.
*Some Graduate Programs may require higher scores, contact the Program Coordinator for additional
requirements.
**Graduate applicants may submit a request for a waiver review to their academic department, which must be
approved by the Program Coordinator, Department Dean, and Dean of Graduate Studies
Financial Certification and Costs
http://www4.csudh.edu/admissions/international-students/requireddocumentation/financial-certification
The Affidavit of Financial Support must indicate that a student has enough
funds to cover the first year of full time study. The form must be completed
before student can be issued a Form 1-20.
• Financial certification must verify support for tuition, living expenses,
health insurance, transportation and other personal expenses
• Undergraduate = $33,300
• Graduate = $31,710
Limited work opportunities are available on campus
International Students are not permitted to work off-campus, except under proof
of severe economic hardship, to be determined by the campus International
Student Advisor
International Students do not qualify for financial aid
Send Immigration Forms (if applicable/currently residing in the USA)
Passport with Visa Stamp
Current Form I-20
Once admitted, International Students are required (EO 1082) to purchase
health insurance (CSU Requirement)
Must include coverage for
•Major Medical & Hospital - $100,000
•Repatriation & Evacuation - $30,000
•Deductible may not exceed $500
http://www.calstate.edu/eo/EO-1082.html
www.CSUHealthlink.com
Undergraduate Admission Criteria
Level of Study:
Freshman
Transfer
GPA Requirement
3.0/4.0 or SAT/GPA on
Resident Index
2.0/4.0
• Must be in good standing at last school attended
• Held to additional requirements if 2+ years of US work and/or US HS
graduation
Test Scores
• SAT is not required for admission consideration, but can be taking into
consideration if official scores are received
• TOEFL/IELTS, as indicated on previous slide
Graduate Admission Criteria
• Completion of a four-year college course of study and an acceptable baccalaureate
degree from an institution accredited by a regional accrediting association or
completion of equivalent academic preparation as determined by appropriate campus
authorities with an overall GPA of at least 2.5 (A = 4.0)
OR
• A grade point average of at least 2.5 (A = 4.0) in the last 60 semester (90 quarter) units
attempted.
OR
• Have already obtained a post-baccalaureate (graduate) degree from a regionally
accredited institution
AND
• Satisfactory adherence to the professional, personal, scholastic, and other standards
for graduate study, including qualifying examinations, as appropriate campus
authorities may prescribe.
Continuing International Students are required to maintain full-time
enrollment and work closely with the International Student Services
Office in order to stay abreast of current policies & procedures
International Student Advisor : Liat Vorobiev
http://www4.csudh.edu/iss/index
International Student Services
(ISS)
Liat Vorobiev
Coordinator, International Student Services
Designated School Official (DSO)
What is ISS?
International Student Services (ISS)
 ISS is the “home-away-from-home” for all F-1
international students.
 Once a student is admitted, we collect
immigration documents and help students
maintain their F-1 status while at CSUDH
 Assist students with employment options while
in academic program and after they graduate.
Documents Collected
 While at CSUDH, all F-1 international students
must submit the following to ISS:
– Valid passport (valid for 6 months into the future at
all times)
– F-1 visa
– I-94 (departure / arrival card)
– Valid CSUDH I-20
– Proof of health insurance

Students will not be able to register if they cannot provide ISS
with this.
Services ISS Provides














Change of Status
Concurrent Enrollment letters
Career Practical Training (CPT)
DMV Guidance
Economic Hardship
Extension of Stay
Letter requests (immigration / SSN)
Leave of Absence
Optional Practical Training (OPT)
Part Time
Reinstatement
SEVIS Transfer
Travel Signature
Etc.
 Workshops:
–
OPT, CPT, Orientation
 Programs:
–
–
–
–
Coffee Break
Off-campus trips
International Education Week (IEW)
Etc.
 Any additional support needed
International Students at CSUDH
 As of Fall 2014, 100 int’l students
– 42 male and 58 female
– Come from 32 countries including Korea, India,
Japan and Saudi Arabia.
– Studying in 37 different areas including Computer
Science, English: TESL, Education, Business
Administration and Biology.
Questions for ISS?
Thank You For Coming!
Presentation will be available online: http://www4.csudh.edu/sis/business-processdocumentation/index
“Admissions: 2014 Admissions, Records, & Financial Aid Campus Presentation”
Please fill out the Survey
We would like to take your input into consideration for future information sessions
ADMISSIONS: INSIDE & OUT
A Presentation of Admissions Practices & Procedures
2014
The Office of Admissions
Admissions and Records
Residency Work Shop
By: Mayra Aguilera and Gabby Salas
WHAT IS RESIDENCE?
http://www.calstate.edu/as/stat_abstract/stat0809/pdf/z8a09.pdf
 “Residence” for purposes of tuition classification is the location with which a
person is considered to have the most settled and permanent connection,
where that person intends to remain, and to return after any absence.
What make a student a nonresident?
 Nonresidents— A Persons who does not have residence in California for
more than one year immediately preceding the residence determination date.
Nonresidents can be from another state or country.
Residence Requirements
http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
 University requirements for establishing residency are independent
from those of other types of residency, such as for tax purposes, or
other state or institutional residency.
 It is solely to determine whether a student should pay University fees
on an in-state or out-of state basis.
Admission Responsibilities
http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
 Admission Office is responsible for determining the residence status
of all new and returning students based on the
– Application for Admission
– Residency Questionnaire Form
– Reclassification Request Form
– As necessary, other evidence furnished by the student
Establishing Residence
http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
 Generally, establishing residence in California for tuition purposes
requires a combination of:
– physical legal presence &
– intent to remain in California indefinitely.
Establishing Residence
http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
 Students who are at least 19 years of age (adults) have the legal
capacity to establish California residence for tuition purposes:
• At least one full year prior to the residence determination date for
the term in which enrollment is contemplated
• Demonstrate both physical presence in the state combined with
evidence of intent to remain in California indefinitely
 A student under the age of 19 (minor) normally derives residence
from the parent (s) they reside with or most recently reside with.
Reclassification
http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
 Nonresident students seeking reclassification are required to complete a
supplemental questionnaire that includes questions concerning their financial
dependence on parents who do not meet University requirements.
 The following criteria are required to be eligible for reclassification:
– Physical legal presence in California at least one year prior to the
Residence Determination Date
– Relevant actions that show intent to remain in California indefinitely
– Financial independence- student should not be financially dependent on
non-resident parents as defined in Education Code section 68044.
Evidence of Establishing Residency
http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
 Evidence demonstrating intent will vary from case to case but will include:
• CA voter registration & voting in CA elections
• Maintaining CA vehicle license plates & driver’s license
• Maintaining active CA bank accounts
• Filing CA income tax returns &listing a CA address on federal tax returns
• Owning residential property or renting/leasing an apartment where permanent
belongings are kept
• Maintaining active membership in CA professional or social organizations (Job)
• Maintaining a permanent military address & home of record in California (Active
military or Veterans)
 A student who fails to submit adequate information to establish eligibility for resident
classification will be classified as a Non-CA Resident.
Non-citizens
 Noncitizens — Persons who are not citizens of the United States.
Noncitizens may be immigrants who have established residency and
may then pay resident fees; such as Permanent Resident card
holders
Exceptions
http://www.calstate.edu/AcadAff/codedMemos/AA-2006-30-revised.pdf
 Exceptions and an exemption which permit the paying of California resident
fees by certain non-residents of California:
• Members of the Military stationed in California on active duty as well
their dependents
• Out-of-state full-time employees of public agencies including school
districts and state institutions of higher education {Education Code
680791}
• Most students who have attended three years of high school in
California & graduated or attained the equivalent (sometimes referred to
as AB540)
• Adult School and Technical Schools do not satisfy the three year
requirement for AB540
 Whether or not an exception applies to a particular student, residency cannot
be determined before the submission of an application for admission and any
necessary supporting documents
Dream Act
http://www.calstate.edu/AcadAff/codedMemos/AA-2011-28.pdf
 Under Assembly Bill 131 signed into law on October 8, 2011 by
Governor Brown, certain non-residents of the CSU will now be
eligible for state-funded financial aid. Beginning on Jan 1, 2013,
some non-resident CSU students who demonstrate need and have
met certain criteria will be eligible for such aid.
 What students fall under the Dream Act?
– Non-resident students who have attended high school in California for at
least three years and received a high school diploma or its equivalent
will be eligible for state administered financial aid. These are student
have graduated, but have yet to become fully documented immigrants,
in most cases through no fault of their own.
– Note: Adult School and Technical Schools do not satisfy the three year requirement for AB540
Residence Determination Dates
 Residence Determination Dates are set each semester term:
– Fall
September 20
– Spring
January 25
– Summer
June 1
 Student is responsible in submitting proper documentation prior to the
Residence Determination Dates in order for the Admission Office to process
students Residency Reclassification for the specified term.
 Residence Reclassification requests received after the determination
date/deadline for the requested term will be automatically reviewed for the
next available term.
Falsification of Information
 Students incorrectly classified or granted an exception from
nonresident’s tuition are:
– Subject to reclassification as nonresidents and payment of
nonresident tuition in arrears.
– If incorrect classification results from false or concealed facts,
the student is also subject to discipline pursuant to Section
41301 of Title 5 of the California Code of Regulations.
Non-Resident Tuition Fee
http://www4.csudh.edu/class-schedule/fa14/fees/index
 Non-Resident students (Foreign and Out of State Residents)
Appeal for Residency Classification
http://www.calstate.edu/sas/publications/documents/AdmissionHandbook.pdf
 Students classified as non-residents may appeal a final campus
decision within 120 days of notification by the campus. A campus
residence classification appeal must be in writing and submitted to:
The California State University
Office of General Counsel
401 Golden Shore, 4th Floor
Long Beach, California 90802-4210
 The Office of General Counsel can:
– Make a decision or
– Send the matter back to the campus for further review
Forms
(http://www4.csudh.edu/admissions-records/forms/index)
– Residence Reclassification Request http://www4.csudh.edu/Assets/CSUDH-Sites/AdmissionsRecords/docs/Forms/new_ada_reclass_request.pdf
– Residence Questionnaire –
http://www4.csudh.edu/Assets/CSUDH-Sites/AdmissionsRecords/docs/Forms/residence_questionnaire.pdf
– Affidavit AB540 California Nonresident Tuition Exemption
Request - http://www4.csudh.edu/Assets/CSUDHSites/Admissions-Records/docs/Forms/ab540-affidavit.pdf
References
 CSU Admission Handbook:
http://www.calstate.edu/sas/publications/documents/admissionhandb
ook.pdf
 CSU Chancellors Website
http://www.calstate.edu/
 Dream Act Memorandum (AA-2011-28)
http://www.calstate.edu/AcadAff/codedMemos/AA-2011-28.pdf
Questions?
Thank You
 Presentation will be available online:
http://www4.csudh.edu/sis/business-process-documentation/index
Under Admissions: 2013 Admissions Office Overview Presentation
 Please fill out the Survey
We would like to take your input into consideration for future
information sessions

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