NROTC Restructuring Initiative

Report
NROTC CONFERENCE 2014
LCDR Jim Pederson
NRC, NROTC Program Manager
To cover the 2014-2015 NROTC Season
1
Agenda
• Changes coming to the NROTC Scholarship program
 CDR Horner
• Policy and Procedural items (NRC’s perspective)
 LCDR Pederson
• NRD Lessons Learned
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NRD Richmond
NRD New Orleans
NRD Chicago
NRD Los Angeles
• Policy and Procedural items (NSTC’s perspective)
 Mr. Tom Glazer
2
NROTC Restructuring Initiative
•
NSTC is pushing forward with an initiative to restructure the NROTC
Scholarship program due to NROTC scholarship costs exceeding funding.
•
Goal is to have Asst Sec Navy (ASN) approve the request before
01Apr14.
•
Once approved by ASN, NSTC will open the application website to new
applications 60-days later (no earlier than 15May)
•
NSTC, NRC, PAO, all other stakeholders awaiting ASN’s decision, but
preparing for approval
•
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•
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New NROTC literature RADS
Changes to NRC’s Navy.com website and NSTC’s changes to their NROTC website
Modifications of all forms, checklists, Statements of Understanding, etc
Creation of a standardized, national NROTC Scholarship Benefits classroom
video/vignette for use by recruiters performing classroom presentations
GOAL: For NRC and NSTC to have all checklists, forms, SOUs,
websites, RADs updated and ready for use PRIOR to the opening of
the application website to new applications.
3
NROTC Restructuring Initiative
• This initiative changes the structure of the NROTC
Scholarship program from a “one-size fits all” to
scholarship amounts aligning with degree TIERS.
• CURRENT/OLD: All tuition, books, fees and monthly
stipend – regardless of degree type or TIER, and
regardless of whether in-state or out-of-state
• NEW/PROPOSED:
• TIER1 DEGREE = Get a TYPE 1 Scholarship
• 100% payment of Tuition and Fees
• TIER 2 DEGREE = Get a TYPE 2 Scholarship
• $25k max toward Tuition and Fees
• TIER 3 DEGREE = Get a TYPE 3 Scholarship
• Highest In-State Tuition Rate at NROTC affiliated school
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NROTC Restructuring Initiative
• NEW/PROPOSED:
• TIER1 DEGREE = Get a TYPE 1 Scholarship
• 100% payment of Tuition and Fees
• TIER 2 DEGREE = Get a TYPE 2 Scholarship
• $25k max toward Tuition and Fees
• TIER 3 DEGREE = Get a TYPE 3 Scholarship
• Highest In-State Tuition Rate at NROTC affiliated school
• And your Scholarship amount will change accordingly if
down grade from a higher TIER degree to a lower TIER
degree plan
• TIER 1 to TIER 2 or 3
• TIER 2 to TIER 3
• Tuition and college costs exceeding the TYPE 2 or TYPE 3
scholarship amount is on the applicant to cover
5
NROTC Restructuring Initiative
• Decision and implementation timeline:
• NSTC striving to have ASN approve NLT 01Apr to support opening
the application website to new applications on Monday, 02Jun
• All supporting websites, forms, checklists, SOUs, RADs, classroom
brief, etc updated and distributed prior to 02Jun
• All new applicants started after 02Jun have the updated
information
• If ASN does not make a decision prior to 01Apr, but at least before
01Jun, NSTC could still move forward with opening the website on
02Jun with all updated and new information.
• If ASN does not make a decision by 01Jun, then initiative would be
pushed off to FY15 (next year) and the 2014-2015 NROTC season
would be run under the current/old structure.
6
NROTC Restructuring Initiative
• What to tell your command and prospective applicants:
• “Major changes are being proposed to and considered
by the NROTC Scholarship program by Naval Service
Training Command (NSTC). Continue to monitor the
NROTC webpages for information and when the 20142015 application season will open.”
• As soon as NRC N31 hears something, we will certainly
pass along to the field – REMAIN FLEXIBLE since this is
outside of our control
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NROTC Restructuring Initiative
• How does this change your “Prospecting and Blueprinting”
• #1 – Continue to identify your high-quality NROTC
applicants early – ideally before they leave for summer
vacation (nothing new with this recommendation)
• Eligibility criteria will not change. So,
• Remain in contact with them so that once a decision is made and
the website is opened (which might occur AFTER summer vacation
starts), you can get them to start their application.
• Since Teacher/Counselor evals and Officer Interviews CAN be
done manually (submitted manually vice via the website), consider
having your applicants obtain them early even if the application
website is not yet opened. Hold them on station and submit via
FEDEX once the application website/season opens.
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NROTC Restructuring Initiative
• How does this change your “Prospecting and Blueprinting”
• #2 – Don’t try to fool NSTC within the application
• Putting down TIER 1 on an application “might” influence the
selection board, but it will set up your applicant (and their family) to
get slammed on their actual scholarship amount.
So…
• Don’t tell an applicant to put down TIER 1 degree on their
application if not sincerely thinking about TIER 1 at college
• Otherwise, if they don’t get accepted for a TIER 1 degree, NSTC
will deduct their scholarship TYPE (and corresponding amount)
• Otherwise, if they show up at college and immediately change
majors, NSTC will deduct their scholarship TYPE (and
corresponding amount)
9
NROTC Restructuring Initiative
• How does this change your “Prospecting and Blueprinting”
• #3 – Applicants need to consider attending an in-state NROTC
unit from the start (provides a “safety net”)
• If start college as a TIER 1, but perhaps downgrade to TIER 2 midway
through college, their NROTC Scholarship would still cover $25K –
which is typically more than enough to cover MOST in-state NROTC
colleges.
• If start college as a TIER 1, but perhaps downgrade to TIER 3 midway
through college, their NROTC Scholarship would still cover max instate Tuition and Fees – so should be no impact to your applicant.
Otherwise…
• Your applicant could be faced with having to transfer to an in-state or
to a less-expensive college that would fit into their reduced NROTC
Scholarship amount, or …
• Look to have to cover the Tuition difference out-of-pocket (student
loans, parents, other scholarships, financial aid, etc)
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NROTC Restructuring Initiative
• How does this change your “Prospecting and Blueprinting”
• #4 – Be aware of the $ amount that you put on the “big
check” at NROTC presentations
• Depending on the Scholarship TYPE awarded (Type 1, 2, or 3), the
$ amount will differ.
• FOR EXAMPLE (confirm your specific applicant amounts – don’t
just blindly use these amounts – they are for example purposes
only!!)
• Type 1 amount = 4 x annual tuition at the assigned school choice
• Type 2 amount = 4 x $25k = $100k
• Type 3 amount = 4 x highest in-state tuition rate at an in-state
NROTC school
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NROTC Restructuring Initiative
• Some additional items being worked with NSTC:
• Due to the extent of changes slated to occur, NRC has
asked NSTC to be more responsive in the following areas:
• Increased presence on NRC-monitored social media sites where
NRC N9 receives large numbers of questions about NROTC
• Increased response to queries and questions from NRC and
recruiters about program issues and policies
• Faster action taken on website account issues for NRC Users
• Enhancements to the NSTC NROTC application website identified
and submitted to NSTC N6
• Help NRD NROTC Coordinators
• Help personnel inputting Evals
• Help Regions and NRC
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NROTC Restructuring Initiative
Questions about the Restructuring
Initiative and Timeline?
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15 MINUTE
BREAK
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Checklists and Forms
•
The latest revisions to checklists and forms will once again be made available
on the NRC Recruiting QD, under N3 Dept and then NROTC Checklists &
Forms.
•
They are also available on the NSTC NROTC application website under the
forms tab.
•
Utilize the latest revisions of checklists and forms. If you already processed an
application using the old forms, NSTC WILL accept it.
•
NOTE: Realize that with the proposed restructuring of the NROTC
Scholarship program, don’t blindly use previous forms – at least confirm
that you are using the current version of forms (especially the updated
SOUs) at the start of the NROTC season to ensure that your NRD is using
the proper, updated forms containing accurate information.
•
GOAL: For NRC and NSTC to have all updated checklists, forms, & SOUs
uploaded and ready for use PRIOR to the opening of the application
website to new applications.
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Correspondence and PII
• Contacting me via e-mail is the preferred method of
communication. Calls are OK too!
• E-mail simply provides a record I can use to forward /
respond as necessary.
• Applications contain A LOT of PII. Ensure you encrypt
your e-mail OR use the SAFE method when sending me
an e-mail. Again, encrypted e-mail is preferred. But if
SAFE works better for you, please use it!
• NOTE: SECNAV M 5510.36 requires the NRC security
manager to be notified any time e-mails are received
containing PII without the proper encryption.
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Gate Dates (subject to change)
•
•
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25%
50%
75%
100%
TBD August 2014 (ends 12pm CST)
TBD October 2014 (ends 12pm CST)
TBD November 2014 (ends 12pm CST)
TBD January 2015 (ends 12pm CST)
• NOTE: Gate dates will be established and distributed once NRC is
informed as to when the application website will open to new
applications. But should closely match last year’s gate dates (if
practical).
• Process applications (online) as you complete the hard copy. Do
not stockpile online applications or wait to submit them the day
before or hours before a gate deadline.
• NOTE: The day following each gate, I will be processing online
applications.
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ISR’s
• All ISR applicants must be a High School Senior to be eligible
for an ISR. No exceptions.
• ISR Applications sent to me (per individual) should be
consolidated into one PDF. Do not forward multiple pdf’s for
the same applicant unless you need to. E-mail or call to
discuss your issues.
• ISR candidates for 2014-2015 shall once again be identified
by the 75% gate (TBD fall 2014). We struggled to adhere to
this self-imposed date last year and almost lost some quotas
because of delays in obligating ISR quotas. So look for NRC
to more-tightly manage ISR quotas in the 2014-2015 season.
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Returned Applications
• Electronic applications throughout the NROTC season
are often returned by me for various reasons. Ensure
that you check your return queue daily.
• Near the end of NROTC season applications that are
returned often have missing data, and if not corrected
timely, could impact an applicants chances for selection.
Applications with missing data cannot proceed to the
selection board.
• A second QA check at your level will minimize errors and
allow each applicants package to proceed to the
selection board.
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Goaling / Diversity
• Diversity targets are PRESENTLY the same as last year’s
• 12%/15%/15% (AA, HISP, API and NA) – subject to change
due to ongoing discussions within NRC leadership and due to
loss of Top 10% ability.
• NRD’s WILL NOT receive NROTC credit for completed
applications based solely on being in the top 10% of their
high school class.
• Diversity targets should be your first priority. This ensures
attaining NRC’s goal of 12/15/15 before the end of the
NROTC season. By the 75% gate, each NRD should have an
idea if they are going to make their diversity targets for the
season.
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NROTC Instruction 1533.4E
• Changes to this years instruction will be minimal
 Since major changes and updates were implemented last year
 Any changes will most likely center around restructuring of the
scholarship structure
• SOU, Drug Statement, and Debarment will be modified
as needed to reflect the new scholarship program
changes.
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Questions?
LCDR Jim "Jimbo" Pederson, HR, USN
NROTC Program Manager
SCROLLS Program Manager
N3 Training /QA Officer
Navy Recruiting Command (N31A)
5722 Integrity Drive, Bldg 784
Millington, TN 38054-5057
Comm: (901) 874-7684
Fax: (901) 874-9230
DSN 882
E-mail: [email protected]
OS2 James Thornton
Asst NROTC Program Manager
Asst SCROLLS Program Manager
Navy Recruiting Command (N31B)
5722 Integrity Drive, Bldg 784
Millington, TN 38054-5057
Comm: (901) 874-9382
Fax: (901) 874-9230
DSN 882
E-mail: [email protected]
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NROTC – NRC’s Perspective
Questions for LCDR Pederson and/or
OS2 Thornton?
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15 MINUTE
BREAK
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