Summer PowerPoint Presentation - Food and Nutrition

The goal of the Summer Food Service Program for Children is to serve a
nutritious breakfast and lunch that meets the meal pattern requirements
and is appetizing to children 18 years old or younger during the summer
The United States Department of Agriculture (USDA) requires that meals
offer variety.
Foods are offered from the major food components: Milk, Meat/Meat
Alternate, Fruit, Vegetable and Bread/Grain.
Programs/Schools will serve a standardized meal for breakfast and
lunch that meets the USDA requirements. There will not be any
choices for the students to select from (No Offer versus Serve).
Breakfast will be a unitized meal, plus a milk.
Lunch will either be a unitized meal, plus a milk or a meal in a 3
compartment tray that includes all the components.
A la carte items are not available.
Competitive Ruling applies during the summer.
All meals MUST be consumed on-site, except for approved field trips.
Menu – Cycle 1
Menu - Cycle 2
Many of the Site Applications have been completed.
◦ If so, please review the information as we go through it.
◦ If it is incomplete, please fill it in now.
Let’s review the information.
It is suggested that breakfast service be scheduled for up to one (1) hour
and lunch service up to two (2) hours. If there are several programs
operating in your school, all groups must eat within those time frames.
The “…And Justice for All” poster must be displayed prominently where
children are eating. Posters are no longer required on field trips.
The menu must be available on-site. It can be found on-line at – Resources – Summer 2014.
Field trips must be reported to Food and Nutrition at least 48 hours prior to
the field trip to Martha Galvez-Berne at [email protected]
Intersession (6/9-7/3)
Summer Session (7/7-8/1)
All programs serving 40 or more lunches will receive a
daily delivery of both breakfast and lunch in refrigerated
trucks. Sites serving less than 40 lunches will need to
pick-up meals at the closest open site. All meals
(breakfast and lunch) will be delivered and served cold.
All Site Directors/Principals will be contacted by the
Department of Food and Nutrition the day before your
camp/summer program/school starts to explain where
your meals will be delivered from or if you need to pickup meals and from what location.
For Elementary, Middle and K-8 Camps/Summer School Programs:
 The first day of your program, the delivery will consist of lunch for
that day and breakfast for the following day. This will continue
throughout the summer.
 If you need breakfast for the first day of your program, you must
order by the following dates:
Start Date of Program
Order by this Date:
For Delivery On:
June 9th (Monday)
June 5th (Thursday)
June 6th (Friday)
June 16th (Monday)
June 12th (Thursday)
June 13th (Friday)
July 7th (Monday)
July 2nd (Wednesday)
July 3rd (Thursday)**
after lunch service, the school employee designated to order
meals MUST…
Log onto to place your order.
All orders must be submitted by 2:00 the prior day.
When placing your order, you must know the following information:
◦ Amount of meals delivered for service that day
◦ Count of leftovers, if any
◦ Amount of meals served to students for that day
◦ Count of damaged meals, if any
◦ The amount of meals needed for tomorrow’s delivery
◦ Include 1 test meal to your lunch order
Log onto to place your order.
Service and
Order Form
Enter information for
both Breakfast and
If meals received differ from
amount ordered, there will be
a comment box where a
reason for the difference is to
be noted
Info auto populated
and/or automatically
Info to be entered
Enter information for
both Breakfast and
Info to be entered
Info auto populated
and/or automatically
Log onto to place your order.
Enter data for service
and ordering.
Comment MUST be added
when meals received differ
from meals ordered.
Order Submitted!
Schools names starting with letters:
Mercedes Leon
Carrie McCrary
Martha Galvez-Berne
[email protected]
[email protected]
[email protected]
Receiving, serving and accountability of the meals is the responsibility of
the school and will be done by school personnel, not food service.
Staff receiving the meals should verify that the meals received match the
number of meals ordered for that day, if not note comment when ordering.
There will be a separate delivery ticket for each day.
At receiving time, the temperature of one lunch meal will be taken by the
delivery staff in the presence of your designated school staff member. The
temperature must be recorded on the delivery ticket. This test lunch meal
must be indicated, along with a signature of the school staff member on the
Daily Meal Count Record.
At each meal (breakfast and lunch),
school personnel must mark the Daily
Meal Count Record as the student is
served the meal.
A diagonal line is placed on top of
each consecutive number.
The form must be thoroughly
completed, dated and signed.
The number of children being
served meals in the cafeteria
cannot exceed the total number
of children in attendance and
A copy of the attendance bulletin
must be maintained in the
summer folder.
Walk-ins are students not enrolled in summer school, but registered to
eat in the cafeteria.
An electronic version of the Walk-in form may be found at – Resources – Summer 2014.
You must have a sign-in period for walk-ins. It should be done at least
by the Monday of the start of your program.
Notify your community on when the sign in period is scheduled for
students not enrolled in summer camp via Connect-Ed, school bulletin
or any other media.
The school may accept
walk-ins throughout the
summer session. Make
sure their names are
recorded in the Sign-In
Sheet as a Walk-In.
Meals for these students
are to be accounted for
on the Daily Meal Count
Record, but not included
on the Attendance Roster.
after lunch service, the school employee assigned to serve
the meals must:
1. Count the leftovers and plan for the next day’s meal count accordingly.
Therefore you should decrease the amount of meals to be ordered based on
how many meals are leftover.
2. Refrigerate any leftovers.
3. Place meal order by 2:00 pm. via on-line ordering at
4. The following information is to be scanned and e-mailed to your assigned Food
and Nutrition Supervisor:
Delivery Ticket
Daily Meal Count Record Forms, 1 for breakfast and 1 for lunch fully completed
Attendance Roster
/Walk-In Roster
Site Supervisor’s Record of Meals Served Form
 You must keep the originals on file at the school.
The residents of the Miami-Dade community will be informed
of the site and date operating via public notice release of
information from the Office of Public Relations.
Each school will receive a box of promotional material to
display at their sites.
Any complaint regarding discrimination of a child in the Summer
Food Service Program, written or verbal must be reported to 1-800504-6609. The nature of the incident that led to the discrimination
must be explained.
The poster “…And Justice for All” must be displayed in the area
where the children will be eating. Many cafeterias already have
them displayed. A poster will be included in the box of promotional
materials that you will be receiving.
On a daily basis you must e-mail the following documents to your
assigned Food and Nutrition Supervisor:
1. Delivery Ticket
2. Daily Meal Count Record Forms (breakfast and lunch)
3. Attendance Roster
4. Walk-In/Sign-In Roster
5. Site Supervisor’s Record of Meals Served Form
Always maintain the originals at the school.

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