Curriculum Inventory Administrators’ Group
February 11, 2015
Terri Cameron
• New CI Reports
• CI in Context
• CI Website Update
 Spring Conference Workshop/Presentation Schedule
 Spring Webinar Schedule
• CI Standardized Vocabulary Revision: Resources
• CI to ASSET Pre-population
• Medical School Highlight: Oakland University William
Beaumont School of Medicine
• Other updates from participants
• Next meeting: Wednesday, March 11, 1 pm ET
New CI Reports
New CI Reports
CI in Context
• Assessment in US and
Canadian Medical
Schools: Paul McGuire,
University of New Mexico
CI Website Update
• New LCME QII charts added weekly
• CI Charts in process
• Data verification process
• Reporting tool development
Training and Webinars
• Upcoming Events
• Registration
• Slides / Recordings
Spring Conference Workshop/Presentation Schedule
Central Group on Educational Affairs (CGEA): April 9-12, 2015,
Columbus, OH (
• Date/Time TBD: Pre-Conference Curriculum Inventory Workshop for
Curriculum Deans and Administrators
• Date/Time TBD: MedAPS Update
Northeast Group on Educational Affairs (NEGEA): April 17-18, 2015,
Worcester, MA (
• Date/Time TBD: Pre-Conference Curriculum Inventory Workshop for
Curriculum Deans and Administrators
• Date/Time TBD: MedAPS Update
American Association of Colleges of Osteopathic Medicine (AACOM) and
Association of Osteopathic Directors and Medical Educators: April 22-25,
2015, Fort Lauderdale, FL (
• Wednesday, April 22/Time TBD: Benchmarking for Medical Education
Spring Conference Workshop/Presentation Schedule
Southern Group on Educational Affairs (SGEA): April 24-26, 2015, Charlotte, NC
Date/Time TBD: Pre-Conference Curriculum Inventory Workshop for Curriculum Deans and
Date/Time TBD: MedAPS Update
Western Group on Educational Affairs (WGEA): April 23-26, 2015, San Diego, CA
Date/Time TBD: Pre-Conference Curriculum Inventory Workshop for Curriculum Deans and
Date/Time TBD: MedAPS Update
Canadian Conference on Medical Education (CCME): April 25-28, 2015, Vancouver, CA
Saturday, April 25, 12:15-4 pm:: Pre-Conference Curriculum Inventory Workshop for
Curriculum Deans and Administrators
Saturday, April 25, 2:30-4 pm: Curriculum Management Systems for Competency-Based
Spring Conference Workshop/Presentation Schedule
MedBiquitous Conference: May 18-19, 2015, Baltimore, MD
• Date/Time TBD: Pre-Conference Curriculum Inventory Workshop for Curriculum
Deans and Administrators
• Date/Time TBD: Implementation of the MedBiquitous Curriculum Inventory Data
Exchange Standard
Group on Information Resources (GIR) Information Technology in Academic
Medicine Conference: June 3-6, 2015, San Diego, CA
• Tuesday, June 2 (pm) OR Wednesday, June 3 (am): Pre-Conference Curriculum
Inventory Developers Workshop (Terri Cameron)
• Wednesday, June 3 (pm): MedAPS Update (Terri Cameron and Robby
Reynolds) – This will likely be part of a big session with all AAMC presenters
Spring Conference Workshop/Presentation Schedule
IAMSE: June 13-16, 2015, San Diego, CA (
• Monday, June 15, 2:15-3:45 pm: Focus Session: Leading Curriculum
Management for Local Needs and the International Curriculum Inventory (Terri
Cameron, Colleen Grochowski, Giulia Bonaminio, Susan Masters)
• Tuesday, June 16, 8-9:30 am: Using the AAMC Curriculum Inventory to Support
Curriculum Committees and Faculty (Terri Cameron, Robby Reynolds)
Spring Webinar Series
• Curriculum Inventory for Curriculum Deans and Administrators
Thursday, April 30, 1-2:30 pm ET
• This webinar provides an overview of the Curriculum Inventory and
detailed information about what curriculum data should be uploaded to the
Curriculum Inventory. In addition, key concepts about how the data is
organized and the specifics of what should be provided for each data
element are discussed. The Curriculum Inventory School Portal, the time
table for annual academic year uploads, the Verification Report, and the
process of uploading, reviewing, and verifying data are explained.
Spring Webinar Series
• Three-Part Developer Webinar Series (pre-requisite for Developer Workshop)
• Part I: Thursday, May 28, 1-2:30 pm ET
• Part II: Monday, June 1, 1-2:30 pm ET
• Part III: Tuesday, June 23, 1-2:30 pm ET
• The three-part Developer Webinar Series is a intended for developers
responsible for creating XML files for upload to the Curriculum Inventory.
Part I focuses on the MedBiquitous Curriculum Inventory Data Exchange
Standard and the AAMC Business Rules for the Curriculum Inventory. Part
II explains the Competency Framework and how it works with the
Curriculum Inventory Standard to document competency mapping. Part III
is a discussion of complex curricular options (Clerkships, Multiple Sites,
Small Groups, Selectives, Electives) and Best Practices for documenting
them. Registration is required for each Part.
Spring Webinar Series
• One-Day Hands-on Developer Workshop at O’Hare Airport Hilton
• Thursday, June 18, 10 am – 4 pm CT
• No registration fee
• Breakfast and lunch provided
• Travel expenses are responsibility of school (Small block of rooms
reserved at conference rate at O’Hare Hilton)
• The one-day Developer-to-Developer Workshop held at O’Hare Airport
each year is a hand-on workshop with the goal of creating a successful
upload of at least on Sequence Block under the direction and with the
assistance of developers who have successfully uploaded to the CI.
Travel expenses are the responsibility of the medical school or
developer, but there is no registration fee and breakfast and lunch are
provided. Registration is required, and the three-part Developer
Webinar Series is a pre-requisite to participation in the Workshop.
Curriculum Dean/Administrator Workshops
Curriculum Dean/Administrator Workshops are full-day interactive sessions that provide an
additional opportunity to medical school curriculum deans and administrators to learn about
the MedAPS Suite of Services, with a focus on the Curriculum Inventory; talk about daily
support of curriculum committees and faculty; and share ideas on how to get the most from
their local curriculum management systems. While there are planned presentations on
curriculum mapping, benchmarking, and support of curriculum committees, each group
also has the opportunity to request specific content for the workshop.
These workshops are also great opportunities for curriculum staff who are not able to
participate in regional GEA meetings or wish to ask questions, request assistance, and/or
brainstorm in a small group or one-on-one setting and to allow all participants to network
and make contacts for collaboration that are also helpful when there are issues with
systems, processes, initiatives, etc.
The host school provides a continental breakfast and light lunch for the 10-15 participants.
In addition, the host school can arrange the workshop so that it occurs in proximity to a
curriculum committee or faculty meeting, so a separate presentation/discussion can be
scheduled for faculty at that institution.
If your school would like to host a Curriculum Dean/Administrator Workshop, please
contact [email protected]
CI Standardized Vocabulary Revision
Live patient : Individual participating in the health care system for the purpose
of receiving therapeutic, diagnostic, or preventive procedures. [Mesh “patient”]
Virtual reality: A virtual environment which allows the participant to experience
a sense of presence in an immersive, computer-generated, three-dimensional,
interactive environment [borrowed heavily from MeSH for “virtual reality
exposure therapy”]
Possible conflicts with: Games, Role play/Dramatization
Mobile application: Computer programs or software installed on mobile
electronic devices which support a wide range of functions and uses which
include television, telephone, video, music, word processing, and Internet
service.[MeSH for “mobile applications”]
• Possible conflicts with Audio, Film/Video, Searchable Electronic Database
Radiological images: Recording of images on a sensitized surface (such as
photographic film) following examination of any part of the body for diagnostic
purposes by means of X-RAYS or GAMMA RAYS [borrowed from MeSH
CI Standardized Vocabulary Revision
Ultrasound: The visualization of deep structures of the body by
recording the reflections or echoes of ultrasonic pulses directed
into the tissues. Use of ultrasound for imaging or diagnostic
purposes employs frequencies ranging from 1.6 to 10
megahertz. [MeSH for “ultrasonography”]
Animation: A film or video wholly or partially created by
photographing drawings, sculptures, or other inanimate things in
sequence to create the illusion of motion. Animations are also
generated by computers. [MeSH for “animation” as publication
• Does not include: Film/Video
CI to ASSET Pre-population
Societal Problems:
• Previous DCI asked schools to provide specific examples of
societal probems: family violence, substance abuse, racial
bias, socioeconomic issues, etc., but current DCI asks for
examples without requiring specific content.
• Solution?
• Keyword with the term 'Societal Problem'
• Event name, description, and/or objectives will need to
specify the issue being presented to provide details for
ASSET pre-population and other CI reporting.
Medical School Highlight
Oakland University William Beaumont School of Medicine
Robin Rivest is the Director of Curriculum Data Management at
Oakland University, William Beaumont School of Medicine. Her
primary roles include overseeing the data used for mapping the
medical education curriculum and assessing the quality of the
educational program, as well as ensuring curricular and outcomes
data required by accrediting bodies is collected, stored, and
presented in the appropriate digital formats. She is also responsible
for authoring reports regarding the quality of the curriculum as it
pertains to the students and alumni of the School of Medicine.
Curriculum Inventory
Administrator’s Group
Topics to Share
Curriculum data elements
System overview
Process for data collection
Interaction with Course/Clerkship Directors
Mapping considerations
Curriculum Data Elements
Competencies – PCRS
School Objectives
Keyword List
Course and Clerkship Objectives – Coded for Knowledge, Skills,
and Attitudes
• Established mapping relationships for all levels of objectives
System Overview
• OASIS is our curriculum software system
– Implemented Q1 of 2013
– Uses include curriculum inventory, scheduling (including
lottery), course and clerkship evaluations, patient logs,
clinical performance evaluations, and reporting for all of
the above
• Moodle – Learning Management System
• iSEEK - embedded web application that enables students,
faculty, and staff to perform “smart” content searches in
Process for Data Collection
• Establish data scope, inputs, sources, and roles
– All M1 & M2 Courses; All M3 & M4 Clerkships and Sub-Internships; Electives are
out-of-scope at this time
– Course inputs for setup (name, number, dates, student groups, objectives,
access, short name, color coding for calendar)
– Event inputs include 29 data fields; we use 21
– Data sources – Moodle, Syllabi, Course and Clerkship Directors (as needed)
– Course/Clerkship Directors own and provide the data; Medical Education inputs
data into OASIS
Interaction with Course/Clerkship Directors
• Develop all Course/Clerkship Level Objectives
– Start with a verb
– Include the common threads, i.e., professionalism
– Coded by knowledge, skills, and attitudes
– Map up to at least 1 School Objective
• Ensure the development and consistency of all Event
Objectives and keywords – work with other faculty
– Start with a verb
– Consider no more than 5 per instructional hour
– Each one maps to at least 1 Course/Clerkship Level
Interaction with Course/Clerkship Directors Continued
• Compare current academic year objectives to previous
academic year objectives – note any changes
• Work with Directors for new or modified objectives to
map or re-map, keywords, etc.
• Create a report called the ‘Course/Clerkship Map’ for
their validation of the data prior to the submission for CI
• Once uploaded to CI, send out various report versions for
their final data validation and approval for final
Mapping Considerations
• Perform analysis of horizontal and vertical mapping
– School objectives should all map to at least 1
Course/Clerkship objective
– Likewise Course/Clerkship objectives should all be mapped
to at least 1 session objective
– What’s the breakdown of Knowledge, Skills, and Attitudes?
• Mapping consistency –
– Does a common course objective map to the same school
– Does the mapping of an objective that hasn’t changed stay
the same or can the mapping change?
Other Questions
• Formative and Summative Assessments
• Tagging Assessments with Keywords or Objectives
• Available Learning Assessment Methods from MedBiquitous
sometimes limited, i.e. essay assessments – writing reflective
papers is scored (reflection is an Instructional Method),
writing essays has no option, currently using participation
Other updates from participants
Next meeting:
Wednesday, March 11, 1 pm ET
• (Second Wednesday of each month, 1 pm ET)
• Registration Link:
• Please send agenda items to [email protected]

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