PowerPoint Instructions - Purdue Print and Digital Services

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Purdue Print and Digital Services
Online Ordering System
Purdue Print & Digital Services Contact Information
Purdue Print and Digital
Services delivered by Xerox:
Location: 698 Ahlers Drive
Hours: 8 a.m.-5 p.m.
Monday-Friday
Phone: 765-494-2006
[email protected]
BoilerCopyMaker:
Location: Room 157, Purdue
Memorial Union
Hours:
• 7:30 a.m.-7 p.m.
Monday-Thursday,
• 7:30 a.m.-5:30 p.m. Friday
Phone: 765-496-3888
[email protected]
Contact either Purdue Print and Digital Services delivered by Xerox or the Boiler
Copy Maker if you have questions regarding available services.
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Online Ordering
Ariba
• Direct (Ariba account)
• Indirect (Business Office)
• Request Form
• Phone
http://www.purdue.edu/employeeportal/
Career Account
• Business Transactions
• Pcard
• Personal Transactions
• Credit (Visa / MasterCard)
• Cash / Check
https://wlprint.xeps.net
Guest User
• Cash /Check
• Credit (Visa / MasterCard)
https://print.xeps.net
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Print Options
Vended Print
Custom Order
Standard Print
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Contact your Xerox Support Representative (XSR) 765-494-2006
Share your job specifications
XSR will obtain quotes from vendors
Review quotes with XSR and select vendor
XSR will enter quote into ordering system for customer or business
office requester
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Contact your Xerox Support Representative (XSR) 765-494-2006
Share your job specifications
XSR will set up job and share estimate with customer
Review job proof and estimate with XSR
XSR will enter quote into ordering system for customer or business
office requester
• Enter your job directly into the online ordering system
Online Ordering
ARIBA ACCESS
Online Ordering – Ariba Access
Step 1: Logging into the application
Access the system by using this URL http://www.purdue.edu
Select the Employee Portal link at the bottom of the web page.
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Online Ordering – Ariba Access
Step 2: Click the link for Ariba the University Procurement System
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Online Ordering – Ariba Access
Step 3: Log into the application using your Purdue Career Account login
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Online Ordering – Ariba Access
Step 4: Select the “Catalog” tab
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Online Ordering – Ariba Access
Step 5: Select Supplier  View All Suppliers
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Online Ordering – Ariba Access
Step 6: Select the catalog for Xerox Corporation –
Printing Services Delivered by Xerox
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Online Ordering – Ariba Access
Step 7: Select the orders list to view the saved shopping carts
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Online Ordering – Ariba Access
Step 8: Locate the saved order on the list of orders and click the Modify
or Reorder button to load it into the shopping cart
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Online Ordering – Ariba Access
Step 9: Preview, expected date, delivery method & order placement
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Preview the document
& acknowledge by clicking
the check box
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Enter the expected date
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Select the delivery method
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Add additional items by
clicking Continue Shopping
or;
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Place the order by clicking
Continue
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Online Ordering – Ariba Access
Step 10: Select Return Cart to Purdue Ariba and Continue
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Online Ordering – Ariba Access
Step 11: Select the shopping cart icon, and Proceed to Checkout
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Online Ordering – Ariba Access
Step 12: Enter a Title for the Order.
Enter the name of the person to whom the order will be shipped in the Deliver
To field.
Enter the Need-by Date. This should be the same date as the delivery date.
Enter Comments as needed.
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Online Ordering – Ariba Access
Step 13: Scroll to the bottom of the page. Select all line items and select Edit.
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Online Ordering – Ariba Access
Step 14: Fill out accounting information (Cost Center, Order, Fund, etc.), click OK
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Online Ordering – Ariba Access
Step 15: Submit Requisition
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Online Ordering – Ariba Access
Step 16: To view the requisition, select Search  Requisition
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Online Ordering – Ariba Access
Step 17: Select Supplier
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Online Ordering – Ariba Access
Step 18: Search for Xerox.
Select Xerox Corporation – Printing Services Powered by Xerox.
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Online Ordering – Ariba Access
Step 19: Execute the Search. Select your Requisition.
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Online Ordering – Ariba Access
Step 20: Scroll down to the approval flow. Note who the approver is.
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