2013 regional meeting

Report
2013 REGIONAL MEETINGS
Salt Lake City, UT - Kansas City, MO - Baltimore, MD
2013 REGIONAL MEETING
WELCOME AND THANK YOU FOR
ATTENDING!
Greetings from your Regional Development Team!
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Sara Noon-Managing Director Regional Development & Membership
Steve Kirr- Director Regional Development
Lindsay Comodore- Associate Director of Western Regional Development
Mike Cochran- Associate Director of Eastern Regional Development
Ashleigh Logan- Chapter Relations Associate
Rob Lord- North East Regional Manager
2013 REGIONAL MEETING
Saturday
12:00-01:00 PM – Lunch
01:00-01:45 PM – US Lacrosse & Chapter 101 (State of Union)
01:45-02:45 PM – Regional Metrics
02:45-03:00 PM – Break
03:00-05:00 PM – Regional Breakout Sessions
07:00-09:00 PM – Dinner
2013 REGIONAL MEETING
Sunday
08:00-09:00 AM – Breakfast
09:00-10:00 AM – Regional Recap & Overnight Thoughts
10:00-11:00 AM – CSB Process Feedback
11:00-11:30 AM – A Look Ahead
11:30-12:00 PM – Q&A/Budget Template help
US LACROSSE
OUR MISSION
US Lacrosse is the national governing body of lacrosse. Through
responsive and effective leadership, US Lacrosse strives to provide
programs and services to inspire participation while protecting the
integrity of the sport.
OUR VISION
We envision a future which offers people everywhere the opportunity to
discover, learn, participate in, enjoy and ultimately embrace the shared
passion of the lacrosse experience.
US LACROSSE
US LACROSSE- WHO ARE WE?
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We are more than 400,000 members nationwide
We are 64 regional chapters serving 43 states
We are more than 70 full-time staff members
We are more than 300 volunteers serving on national boards
and committees
• We are more than 7,000 donors to the US Lacrosse
Foundation
US LACROSSE
US LACROSSE- WHAT DO WE DO?
We provide leadership to develop our sport by:
• Enhancing the lacrosse experience
• Creating opportunity for all
• Elevating the visibility of lacrosse
• Building for the future
US LACROSSE
US LACROSSE- BY THE NUMBERS
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410,998 members
7,000 donors
300 national volunteers
70+ staff
64 chapters
17 million dollars invested
12 million dollars thru membership
2.8 million magazines distributed
19,000 Coaches-Completed level 1 on-line education course
1,853 Coaches- Completed level 1 certification
6,825 Officials- Completed on-line test
20 Leagues nationwide using the age-based youth rules
150,000 Players included in the 20 leagues
320,000 Youth Rules and Best Practices Guidebooks distributed for Boys and Girls
102 First Stick Grants awarded in 31 States
2,652 Youth and High School players reached by the First Stick Grants
$860.850.00- The value of the First Stick Grants, including equipment, memberships, coaching certifications, AED’s and
Convention Scholarships
221 Physical Education Program Grants in 34 States
334 Program Grants Awarded
23,417 Players & Coaches representing 36 States joined “Keeper of Lacrosse” project, designed to preserve and protect
the culture, tradition and Hall of Fame.
CHAPTER EFFECTIVENESS SUBCOMMITTEE
ORIGIN & PURPOSE OF THE CES
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2010- The US Lacrosse Board of Directors determined that the Chapter Network
needed to be better resourced and strengthened.
2011- The Regional Chapters Committee of the US Lacrosse Board of Directors
created a subcommittee the Chapter Effectiveness Subcommittee (CES) to further
develop:
1) Core Strategies
2) Performance Indicators
3) Optimum Financial Model
Objective: To deliver financially viable and sustainable Chapters for the long term.
CHAPTER EFFECTIVENESS SUBCOMMITTEE
VETTING PROCESS (2 YEARS )
CES Subcommittee Composition
 US Lacrosse Board of Directors (6)
 Chapter Leaders (6)
 US Lacrosse Staff (4)
CES Subcommittee Meetings
 Meetings-Face to Face (5)
 Conference Calls (3)
CES Survey’s Data Gathering and Staff Involvement
 Chapter Surveys (6 surveys conducted-400 collective responses)
 Chapter Leadership Engaged (12)
 League Leadership Engaged (17)
All CES recommendations are based on a lengthy and comprehensive vetting process
culminating with the US Lacrosse Board of Directors approval on September 12, 2012.
US LACROSSE CHAPTERS
CHAPTERS- WHO ARE WE?
WHAT IS A US LACROSSE CHAPTER?
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US Lacrosse is the National Governing Body for the sport of Lacrosse. A US Lacrosse Chapter is an
extension of US Lacrosse. A US Lacrosse Chapter shares the same DNA as US Lacrosse, Inc. Chapters
are (typically) seen as a volunteer led extension of USL and its 501c3 charitable status sharing local
responsibility for serving the lacrosse community. The Chapter Network (currently 64 chapters
nationwide) extends the national USL brand to the local communities it serves.
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US Lacrosse greatly values the dedicated army of volunteers who represent the organization in a
professional, unbiased and selfless manner in the local communities.
WHAT IS THE PURPOSE OF A US LACROSSE CHAPTER?
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US Lacrosse Chapters exist to serve players, parents, coaches, officials, program administrators,
leagues, members and fans in a given geographic region in the United States.
US LACROSSE CHAPTERS
CHAPTERS- WHAT DO WE DO?
WHAT ARE THE PRIMARY RESPONSIBILITIES OF A US LACROSSE CHAPTER?
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Implement US Lacrosse National Standards (e.g. Youth Rules & Best Practices)
Deliver programs (CEP, OEP, & PCA), and services (Grants, Education & Training)
Deploy local and national lacrosse news and communications to all constituents.
Attract, train and retain quality volunteers for local chapter and national service.
Maintain comprehensive organizational capacity capable of remaining fully compliant with
all US Lacrosse governance.
Be fiscally responsible to the constituents with US Lacrosse funds and those funds selfgenerated through tournaments, events, local fundraising and sponsorships.
Be seen as the unbiased support system for all lacrosse constituents
US LACROSSE CHAPTERS
CHAPTERS- WHAT DO WE DO?
WHAT ARE THE VALUES OF A US LACROSSE CHAPTER?
The success of USL Chapters will be directly related to the value they provide their local lacrosse community
and constituent organizations. USL Chapters will strive to reflect the following values in order to most
effectively support the vision and mission of US Lacrosse:
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Service – Serve all constituents and constituent organizations in the geographic region.
Transparency – Operate with openness and integrity fostering greater constituent support.
Collaboration and Engagement – Conduct outreach that produces positive and productive relationships
that serve to advance the sport.
Excellence – Advance Quality in all organizational processes driving success in the organization.
Growth - Expand opportunities for all constituents in the community
Accountability – Provide good stewardship of resources
Results Driven - Measure and Monitor results while maximizing resources.
REGIONAL METRICS
• The Regional Metrics Report is a snapshot of key
metrics updated quarterly for each chapter
comparing the chapter to their region, national
totals and goals.
• The Regional Metrics Report is designed to help
Chapter Leaders and US Lacrosse Regional
Development Staff measure, monitor and manage
the 8 region structure.
8 REGION STRUCTURE
REGIONAL METRICS
REGIONAL METRICS
2014 PAYMENT SCHEDULE
RESOURCE ALLOCATION:
JANUARY
END OF 2nd QUARTER
3RD QUARTER
$2,500
70% of remaining approved funding
Remainder of approved funding
2014 CHAPTER GRANT OPPORTUNITIES:
Application Available
Application Due
Grants Awarded
February
March
April
July
August
September
BREAK
15 MINUTES
BUDGET REVIEW BREAKOUT SESSIONS
HELPFUL HINTS TO A PRODUCTIVE DISCUSSION
• Allow each chapter leader the opportunity to share their key objectives
and initiatives per strategic priority.
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Deliver Programs and Services
Deploy Broad Communications
Recruit, train & retain quality volunteers
Build Organizational Capacity
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Have one member of the group record the key objectives and initiatives of
each chapter leader per strategic priority.
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Discuss as a REGION what events, education & training, sponsorship or
community related opportunities can be shared, financed and or effectively
enhanced by multiple chapter collaboration and or involvement.
BUDGET REVIEW BREAKOUT SESSIONS
North East Region
Rob Lord
Mid-Atlantic Region
Steve Kirr
South East Region
Mike Cochran
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Annual Objectives (10 minutes in group, 10 minute discussion)
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Strategy #1-Deliver Programs and Services (20 minutes in group, 15 minute discussion)
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Strategy #2-Deploy Broad Communications (10 minutes in group, 10 minute discussion)
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Strategy #3-Recruit, Train & Retain Quality Volunteers (10 minutes in group, 10 minute
discussion)
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Strategy #4-Build Organizational Capacity (10 minutes in group, 10 minute discussion)
2013 REGIONAL MEETING
SUNDAY
08:00-09:00 AM – Breakfast
09:00-10:00 AM – Regional Recap & Overnight Thoughts
10:00-11:00 AM – CSB Process Feedback
11:00-11:30 AM – A Look Ahead
11:30-12:00 PM – Q&A/Budget Template help
REGIONAL RECAP
Regional Breakout Groups Report
 NORTH EAST: Adirondack, Connecticut, Eastern Mass, Greater
Rochester, Hudson Valley, Maine, New Hampshire, Rhode Island, Western
Mass, Western NY, Vermont, Upstate NY
 MID-ATLANTIC: Charlottesville, Central PA, Delaware, Delmarva,
Greater Baltimore, Hampton Roads, NJ North, NJ South, Long Island,
Philadelphia, Pittsburgh, Potomac, Richmond, Southwest Virginia, West
Virginia
 SOUTH EAST: Ala-Miss, Georgia, Gulf Coast, North Carolina, South
Carolina, South Florida, Tennessee, Orlando
CSB PROCESS FEEDBACK
Presented at Convention:
• Phase I: Chapter Leadership Meeting to develop Performance
Indicator Plan
• Phase II: Chapter/League meeting to develop priority list of
programs and services
• Phase III: Chapter leadership meeting to finalize CSB
CSB PROCESS FEEDBACK
Question to consider:
WAS THIS PROCESS HELPFUL?
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What worked? – What didn’t?
What was helpful? – What wasn’t?
What just felt like a chore?
How can we make this better?
CSB PROCESS FEEDBACK
Phase I: Chapter Leadership Meeting to
develop Performance Indicator Plan
• What worked?
• What didn’t?
• What was helpful?
How many of you went through “Phase I?”
• What wasn’t?
How many of you took the board self-assessment?
• What just felt like a
chore?
How many of your boards created a list of priorities?
• How can we make this
better?
CSB PROCESS FEEDBACK
Phase II: Chapter/League meeting to develop
priority list of programs and services
How many of you went through “Phase II?”
• What worked?
• What didn’t?
• What was helpful?
• What wasn’t?
How many of you hosted a constituent meeting?
• What just felt like a
chore?
Did you develop a list of the organizations’ priorities?
• How can we make this
better?
CSB PROCESS FEEDBACK
Phase III: Chapter leadership meeting to
finalize CSB
How many of you went through “Phase III” or final
budget meeting?
• What worked?
• What didn’t?
• What was helpful?
• What wasn’t?
How many of you used the provided budget tool?
• What just felt like a
chore?
How challenging was it to plan this far in advance?
• How can we make this
better?
CSB PROCESS FEEDBACK
Thoughts on the overall process
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What did I miss?
• What worked?
• What didn’t?
• What was helpful?
How can we make this better?
• What wasn’t?
• What just felt like a
chore?
A LOOK AHEAD
Chapter Timeline 2013-2014
2013 Chapter Grant Program
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Applications are currently being reviewed
USL notifies applicants by October 1st
Grants are deposited with 3rd quarter rebates
2014 Final Budgets due SEPTEMBER 6TH!
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North East Chapters- Please send to Rob Lord ([email protected])
Mid-Atlantic & South East Chapters - Please send to Mike Cochran
([email protected])
Budgets submitted after September 6th can not be considered
Constituent/Benchmark Survey
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Distributed in September 2013 to membership
A LOOK AHEAD
Chapter Timeline 2013-2014
2014 National Convention (attending convention is optional)
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There is no mandatory all-chapter meeting
Friday, January 10th- Chapter Social for those in attendance
Saturday, January 11th- Chapter one-on-one meetings (by request)
2013 Participation Survey due January 31st
2014 World Championships (PROPOSED)
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Thursday, July 17th, 2014- Arrive & attend Semi-Finals
Friday, July 18th, 2014- Chapter Leadership Meeting
Saturday, July 19th, 2014- Attend Championship Game
Sunday, July 20th, 2014- Depart
Tickets: http://www.worldlacrosse2014.com/landing/index
PROPOSED TIMELINE
THREE BIG 2014 DEADLINES:
• Chapter Certification- Due May 31st
• Constituent Support Budget for 2015- Due September 1st
• Participation Survey- Due November 15th
 Feedback
2013 REGIONAL MEETING
THANK YOU!
On behalf of the US Lacrosse Regional Development Team
Sara Noon
[email protected]
410-235-6882 x 114
Steve Kirr
[email protected]
410-235-6882 x 122
Lindsay Comodore
[email protected]
410-235-6882 x 189
Michael Cochran
[email protected]
410-235-6882 x 131
[email protected]
410-235-6882 x 190
[email protected]
410-235-6882 x 188
Ashleigh Logan
Rob Lord

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