2b_Verification

Report
Verification
2012-2013 Application & Verification Guide (AVG)
http://ifap.ed.gov/fsahandbook/attachments/1213AVG.pdf
1
Verification
 Process of verifying accuracy of FAFSA data
 Regulations define:
 Whose application must be verified (AVG-76)
 Data elements to be verified (AVG-78-80)
 Documentation used to verify data elements
(AVG-81)
 Regardless of verification selection, must always
resolve discrepancies and conflicting information
2
Verification Policies &
Procedures
Must:
 Be written
 Address school options where flexibility exists
 Be made clear to all students
 Be consistently applied
(AVG-75)
3
Verification Policies &
Procedures. . . . continued
Must include:

Procedures for identifying and processing selected applications

Deadline for applicant to provide documentation

Consequences of failure to meet deadline

Procedures applicant must follow to correct application
information

Method for notifying applicant of verification results and change
in EFC and/or award

Procedures for referring overpayments to ED

Procedures for referring cases of suspected fraud or other
criminal misconduct to ED Office of Inspector General (Take it to
your Director)
(AVG-75)
4
Whose Application Must Be
Verified?
 Applicants selected by Central Processing System
(CPS)
 Applicants selected by institution
5
Programs to Which Verification
Applies
 Federal Pell Grant
 Campus-based programs
 Subsidized Direct Loan program
6
Institutionally-Selected
Applications
 Institution can select additional applications not
selected by CPS
 Selection may be based on such data elements as:





Estimated tax figures
Low family income levels
Large household size or number in college
Completion of certain FAFSA data elements
Other institutional criteria
7
Required Verification Data
 Household size
 Number enrolled in college
 Adjusted gross income (AGI)
 U.S. income tax paid, and
 Child Support Paid
 SNAP (Supplemental Nutrition Program)
(AVG-78)
8
Verification Groups
Verification
Tracking Flag
V1
Verification Tracking
Group
Verification Description
Standard Verification Group is standard verification
V2
SNAP Verification
Group consist of only verifying SNAP
V3
Child Support Paid
Verification
Group consist of only verifying Child Support
paid
V4
Custom Verification
Group
V5
Group consist of : SNAP, Child Support Paid, High
School Completion Status, and ID Proof/
Statement of Educational Purpose.
Aggregate Verification Group consist of V1 and V4 items: standard
Group
verification, SNAP, Child Support Paid, High
School Completion Status, and ID Proof/
Statement of Educational Purpose.
9
Required Verification Data Elements – V1
 Resolution of any conflicting information, including
unverifiable untaxed income, student must include
comment in comment section box. Please make sure
student initials and dates comment(s).
Required Verification Data Elements – V2
 Ask student to print the form and sign the SNAP statement. Both parent and
student must sign if dependent.
 Verify if asset information is on FAFSA. If asset information is blank on the
FAFSA and no other means test questions have been answered with “yes”
then have student fill out asset form
 Reason for asking for asset information is, we are likely to get a “Reject” due
to needing ASSET info. Therefore, if student answers “NO” we need ASSET
info.
10
Required Verification Data Elements – V3
 Description: Print, complete and sign Child Support Benefit
Certification Form. This form is available online at
 Ask student to print the form and sign statement.
Required Verification Data Elements – V4
 CSPAID - Print, complete and sign Child Support Benefit Certification Form
 HS/GED - - Request upon graduation a final official high school transcript or an
official copy of your GED test scores be sent to the EPCC Admissions Office.
Please notify the Financial Aid Office once the document has been received by
the Admissions Office.
 IDPSEP - Print, complete and sign Identity and Statement of Educational Purpose
and provide, in person a valid government issued photo identification.
 SNAP - Print, complete and sign SNAP Benefit Certification Form.
11
Required Verification Data Elements – V4
Continued
 “Out of Town” students can mail in Identity and Statement of
Educational Purposes and copy of a valid Government issued
photo identification that was used while signing the Identity and
Statement of Educational Purposes form in front of notary public.
 If unable to appear (out of town students who are registered for
only online courses) student will need to provide a copy of US
Gov’t issued Photo, and original notarized Statement of
Educational Purpose. The student will need to mail in
certification.
 Acceptable Identification for ID Proof for student are a valid US
Gov’t issued Photo ID (DL, temp DL, passport, military ID, etc.).
High school ID’s will not be accepted.
 Statement of Educational Purpose and ID Proof must be signed at
FA Office in front of full-time employee.
12
Required Verification Data
Elements – V5
 All verification groups are included.
 IVF, SNAP Benefit Certification, Child Support Paid Certification,
Proof of High School Completion Status, ID Proof and Statement
of Educational Purpose
 Remember, ID Proof and Statement of Educational Purpose are to
be signed at FA Office in front of full-time employee from FA.
 Also remember, if student unable to appear (out of town registered
for only online courses,) - student will need to provide copy of US
Gov’t issued Photo, and original notarized Statement of
Educational Purpose. The student will need to mail in this
certification.
13
Acceptable Sources of
Documentation
 IRS tax transcript listing tax return information
 Signed Verification Worksheet
-Please notice the age of the independent students that are submitting a
verification worksheet. There are 13 responses that will can make a student
independent under the age of 24.
o Tax Transcripts for
-Parents and dependent students-Independent students-compare names and
check tax year on all transcripts.
www.irs.gov
14
Documentation Continued

Supporting c-flag documentation
-Please only accept a completed file
-Veteran Status
DD214
o Selective service
-Males must register and females need a birth certificate
o Citizenship-Pass Port
Certificate of naturalization
Permanent Resident Card
Birth Certificate
Certificate of Citizenship
15
Child Support Documentation
Obtain verification worksheet or written statement certifying
amount of child support received for all children
 Statement must be signed by applicant and at least one
parent (if dependent)
 Statement must be signed by applicant if independent
 If support paid through government agency, statement from
that agency is acceptable
(AVG -82)
16
Child Support Documentation
Request additional documentation if information provided
appears inaccurate
Copy of separation agreement or divorce decree
 Signed statement from parent providing support
 Copies of canceled child support checks or money order
receipts
(AVG-82-83)
17
Number in Household & in
College
 Verification worksheet listing each household member’s:




Name
Age
Relationship to applicant
Postsecondary school (if any) attending at least halftime in program leading to recognized educational
credential
(AVG -80-81)
 If selected, data must be accurate as of verification
 If not selected, student can select their file to be
selected
 If not selected, not required to monitor data element
change
18
Verification 2013-2014 and Beyond
 Schools must verify all cases selected. The 30% cap has been
eliminated.
 Tolerance levels for dollar items has been eliminated. Instead,
all changes must be submitted to the CPS for reprocessing if
the change is $25 or more. All non-dollar item changes (e.g.
household size/number in college) must also be submitted.
 The regulations now clarify that verification must be
completed on selected applications (if selected by the CPS or
the school) before a school may exercise Professional
Judgment. The results of verification & PJ changes cannot be
submitted on the same day.
 Conflicting documentation -- regardless of verification -- must
still be resolved.
19
Reminders

When speaking to a student stress to request the tax return transcript not an account
transcript.
Student(s) and/or Parent(s) who cannot obtain a tax return transcript:

For student(s) and/or parent(s) who have been victims of identity theft, we will accept a
signed copy of the paper tax return and a copy of the IRS Form 14039 or filed police
report or letter from IRS.

For student(s)s and/or parent(s) who owe taxes and are not able to obtain a tax return
transcript will be required to submit the following: signed copy of 2012 paper tax return,
communication from the IRS stating request was unsuccessful signed by tax filer (ex:
letter from IRS or screen shot print from the online IRS website), and a completed and
signed IRS form 4506T-EZ or 4506T listing the institution as a third party.

For student(s) and/or parent(s) who have filed an amended tax return, we will accept
the tax return transcript and Form 1040X (There is no need to wait for an account
transcript.).
20
Available Resources
 Federal Student Aid Handbook
 Application and Verification Guide
http://ifap.ed.gov/fsahandbook/1112FSAHandbookAVG.ht
ml
 Institutional Policies and Procedures
 IRS Publication 17 found at www.irs.gov
21
Confused??
Don’t be a crab & bury your head
in the sand.
Raise your hand & ask your
question!!!
22

similar documents