Welcome To Sparrow ( Smart Performance Appraisal Report

Report
Welcome
To
SPARROW
( Smart Performance Appraisal Report Recording Online Window)
Website URL
http://sparrow.eoffice.gov.in
Stepwise Instructions
To
Fill PAR Online
PAR - Performance Appraisal Report
Step 1: Starting the SPARROW Site
Open the browser (Internet Explorer).
In the address bar enter the URL http://sparrow.eoffice.gov.in
Enter the URL
http://sparrow.eoffice.gov.in
Step 2 : If the page containing Security message appears
click on ‘Continue to this website (not recommended)’
Click to
Continue
After entering the URL Login page of SPARROW appears.
Step 3 : Procedure To Login In SPARROW. Enter your NIC
Email ID(Part before @ias.nic.in or @nic.in) and password.
Enter NIC Email ID(Part
before @ias.nic.in or
@nic.in)
Click to
Login
Enter
Password
For example: If the user’s email ID is [email protected] or [email protected] then his username by
which he would be accessing the application would be ‘abc’ , the part before @ias.nic.in or
@nic.in.
Step 4 : After logging in the page appears.
Now click on Inbox
Click on
Inbox
Step 5 : If you have pending PAR it will be shown in My
PAR(1) Tab. Click on APAR ID to open PAR
Click on My
PAR(1) Tab
Click on
APAR ID
Step 6 : Checking Section I details
Click on
Section I to
see Details
Click if any
Discrepancy
Submit Error Report
If there is any discrepancy in Section I it can be send to
DOP with the help of ‘Submit Error Report’
Step 7 : Fill Section 2 of PAR
Two buttons appears ‘Save As Draft’ and ‘Send To Reporting Authority’
Step 8 : Descriptions of Buttons
Save As Draft
Partially filled PAR can be saved if officer want to
complete it later.
Send To Reporting
Authority
Fill section 2 and forward to Reporting Authority
Send to Reporting Authority with DSC device.
If an Officer wants to send the PAR to the Reporting Officer,
he need to Plug-in the DSC device. It has to be registered
for the first time. To register, Click on DSC in the left Pane
and then click on Register under DSC link. This is one time
activity. Once DSC is registered, there is no need to
register again.
If registered, just Plug-in the DSC device and click on the
Send to Reporting Authority, it will automatically attach
digital signature.
Note- How to register DSC device with Sparrow(Click to see).
On click ‘Send To Reporting Authority’ button message box
appears showing details of Officer to whom APAR has
been sent
The PAR sent can be viewed in ‘Sent’ link in left Pane.
The PAR submitted by Officer will be filled at different levels
(Reporting, Reviewing, Accepting) and
finally sent to CR section.
The Accepting Authority forward PAR to CR Section.
The CR Section will disclose the PAR to the Officer
concerned.
Officer can check the filled PAR in his Inbox section.
Step 9 : Reporting Authority
PAR is received by Reporting Authority when forwarded by
an Officer
The Reporting Authority fill the necessary details.
Reporting Authority forward PAR to Reviewing Authority
Step 10 : Reporting Authority can see the PAR in Access
PAR (1) tab
Access PAR
tab
Click on
APAR ID
to open
Step 11 : Reporting Authority has to fill Section III and
Section I Section II are only readable
Section III
There are 2 button ‘Save as Draft’ and ‘Send to Reviewing Authority’
Step 12 : Descriptions of Buttons
Save as Draft
Partially filled PAR can be saved if Authority want to
complete it later.
Send to Reviewing
Authority
Completed PAR is send to the Reviewing Authority.
Officer has to Plug-in DSC before sending to attach digital
signature.
On clicking on ‘Send to Reviewing Authority’ the message
box appear showing details of Officer to whom APAR has
been sent.
Step 13 : Reviewing Authority
PAR is received by Reviewing Authority when forwarded by
Reporting Authority
The Reviewing Authority fill the necessary details.
Reviewing Authority forward PAR to Accepting Authority
Step 14 : Reviewing Authority can see the PAR in Access
PAR (1) tab
Access PAR
tab
Click on
APAR ID
to open
Step 15 : Reviewing Authority has to fill Section IV while
Section I Section II and Section III are only readable
Section IV
There are 2 button ‘Save as Draft’ and ‘Send to Reviewing Authority’
Step 16 : Descriptions of Buttons
Save as Draft
Partially filled PAR can be saved if Authority want to
complete it later.
Send to Accepting
Authority
Completed PAR is sent to the Accepting Authority
Officer has to Plug-in DSC before sending to attach digital
signature.
On clicking on ‘Send to Accepting Authority’ the message
box appear showing details of Officer to whom APAR has
been sent.
Step 17 : Accepting Authority
PAR is received by Accepting Authority when forwarded by
Reviewing Authority
The Accepting Authority fill the necessary details.
Accepting Authority forward PAR to CR Section for disclose
to Officer
Step 18 : Accepting Authority can see the PAR in Access
PAR (1) tab
Access PAR
tab
Click on
APAR ID
to open
Step 19 : Accepting Authority has to fill Section V while
Section I Section II Section III and Section IV are only
readable
Section V
There is a button ‘Disclose To Employee’
Step 20 : Descriptions of Buttons
Disclose To Employee
Completed PAR is send to CR Section which
discloses it to the Officer concerned
Officer has to Plug-in DSC before sending to attach digital
signature.
On clicking on ‘Disclose To Employee’ the message box
appear showing details of Officer to whom APAR has been
sent.
Step 21 : PAR received from CR Section is shown in My
PAR(1) Tab
Mail from
CR Section
Step 22 : Accepting or Sending PAR to Representation
Two buttons appears ‘I Accept’ and ‘Put for Representation’
Step 23 : Descriptions of Buttons
I Accept
User Accept the PAR and it goes back to CR
Put For Representation Officer want to give Representation
The PAR accepted by user, CR Section close the PAR and
will forward to EO Section.
The EO Section send the completed and closed PAR to
CCA Section
The CR Section gets a alert in case the PAR is PUT To
Representation
Step 24 : Sending PAR to Representation
PAR for
Representation
Step 25 : Filling up details
Views for
consideration
Choose a file in
case user want
to Reference
Submit PAR for
Representation
On clicking on ‘Submit’ button the Representation will be send to concerned Section
Officer has to Plug-in DSC before sending to attach digital signature.
On clicking on ‘Submit’ the message box appear showing
details of Officer to whom APAR has been sent.
Step 26 : Registering for DSC (Digital Signature Certificate)
Click on DSC
for Registering
DSC registration requires JAVA
Download it from http://java.com/en/download/
To register for DSC Officer must plug in the DSC device and
click on DSC Registration.
Enter the pin when asked for activating the DSC Device
Step 27 : DSC (Digital Signature Certificate) Registration
Click on DSC
Registration
Step 28 : Entering PIN for DSC (Digital Signature Certificate)
Enter PIN no of
your DSC Device
Press OK
Step 29 : Selecting Certificate for DSC (Digital Signature
Certificate)
Select enrolled
certificate
Click
Register
On clicking on ‘Register’ the message box appear showing
successful registration.
Step 30 : Officer can see his active DSC in DSC Registration
Section
There are two buttons ‘DSC Registration’ and ‘Deactivate DSC’
Step 31 : Descriptions of Buttons
DSC Registration
Button is used for new DSC registration
Deactivate DSC
In case an Officer want to deactivate his DSC, he has
to select this button.
Select the DSC Certificate and click Deactivate DSC
the device will be deactivated.
Back
Frequently asked questions are available on SPARROW
website for your help.
Click to
know FAQ
Help line/Help desk No.
For any type of query, support and problem contact
SPARROW help line number
(same as eOffice Help Desk).
Sec Landline No. – 0141-5153222
Extension/IP No. – 23333

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