Session Materials - University of North Carolina

Report
An Alternative to FUPLOAD –
Uploading Transactions with
FOAPAL Checks
Carole Wilson/Don Sloan
UNC Wilmington
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so
as quietly as possible.
2
Introduction
• Discuss UNCW’s feed process for non-Banner feeds
• Discuss how UNCW verifies FOAPAL information prior to
finance feed processing
• Discuss how UNCW utilizes Banner functionality as well
as locally developed applications to automate finance
feed processing
• Determine if UNCW’s processes are functional for your
campus
3
Agenda
•
•
•
•
Why Create the Process
How Did UNCW Setup the Process
What Is the Process
Who Uses the Process at UNCW
4
Why Create the Process
• Needed to upload feeds from 3rd party software
applications as well as locally developed systems
• Needed to upload feeds from excel files where
departments had no software applications to create the
feed
• Could use excel file template similar to FRS data load
template
• No UNIX folders established for excel files in which
users could drop files
• Lack of Banner experience
• FUPLOAD was problematic per Banner consultant
• UNCW initially created the process when Banner was
first implemented
5
How Did UNCW Setup the Process
• Created Samba shares for every area submitting excel
file feeds
• All feed users either map a drive or create a shortcut on
their desktop to the Samba Share folder
• These Samba shares are to be cleaned out periodically
by the folder administrators
6
How Did UNCW Setup the Process
• Created UNCW table to maintain folder system id
linkage and identifies folder administrators
7
How Did UNCW Setup the Process
• Created UNCW table to map CSV columns to Oracle
fields in GURFEED
8
How Did UNCW Setup the Process
• Created 3 temporary GURFEED staging tables
• No document numbers on feeds at this point
9
How Did UNCW Setup the Process
• Created FTMSDAT records for Rule Code and Folder
Info
Allowable Rule Codes
10
FTMSDAT
Process Name
Folder Name
Default Rule Code
System ID
Default Date –
Options can be
TODAY, ACCRUAL,
MONTHEND,
YEAREND
11
FTMSDAT
Process Name
Folder Name
Default Rule Code
System ID
Default Date –
Options can be
TODAY, ACCRUAL,
MONTHEND,
YEAREND
12
How Did UNCW Setup the Process
• Wrote 2 Banner processes
– FWFMPORT
•
•
•
•
Checks Samba directories for CSV files
Removes quotes from the description field
Verifies the default org/program are correct
Identifies the default rule code and system ID based on FTMSDAT
setup
• Moves error free excel feeds into temporary GURFEED staging table
• Moves files with errors (typically FOAPAL errors) into a subdirectory and
renames the file with xxx.errors
• Sends email to folder administrators with errors
– FWLOADA
• Add document numbers to all feeds in all temporary GURFEED staging
tables
• Moves all feeds from temporary GURFEED staging tables to GURFEED
13
What is the Process
Anytime During the Day
• User puts CSV file in Samba share (windows-enabled
folder on UNIX box)
– File names cannot be longer than 35 characters
– Files with the same name will be overwritten
– Commas should never be used in the description field
• 3rd party and locally developed applications put data into
appropriate temporary GURFEED tables
14
What is the Process
Hourly During the Day through UC4 (AppWorx)
• FWFMPORT is run
–
–
–
–
Checks Samba directories for CSV files
Removes quotes from the description field
Verifies the default org/program are correct
Identifies the default rule code and system ID based on
FTMSDAT setup
– Moves error free excel feeds into temporary GURFEED staging
table
– Moves files with errors into a subdirectory and renames the file
with xxx.errors
– Sends email to folder administrators with errors
15
What is the Process
Every 2 Hours During the Day through UC4 (AppWorx)
• FWLOADA
– Add document numbers to all feeds in all temporary GURFEED
staging tables
– Moves all feeds from temporary GURFEED staging tables to
GURFEED
• FURFEED
• FGRTRNI
• FGRTRNR
Feeds are now in Banner Finance!
16
Who Uses the Process at UNCW
• Accounting – Daily, month end, year end
• Accruals – Beginning balance adjustments, entry to be
reversed, prior year reversals, cash entry, accrual
reclass adjustments
• Budget – Budget entries
• Facilities - Work order, gas and utility charges
• Postal – Mail charges
• Purchasing – PACS charges
• Telecom – phone charges and encumbrances
17
Summary
• Process takes a little setup with samba shares and
FTMSDAT
• Maintenance free for the most part
• Runs seamlessly throughout the day
• Financial Accounting uses this process for all journal
entries submitted by any campus user
18
Questions & Answers
Thank You!
Carole Wilson
[email protected]
Don Sloan
[email protected]
19

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