Gilford Police Department Renovation and Addition

Report
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Town Hall Complex to Include the Police
Department was built in 1988. (25yrs ago)
In 1988 we had 18 full time employees in the
department and answered 5,712 calls for
service.
To meet the demands a quarter century later
the department has expanded in staffing and
equipment.
The Year of 2013 ended with 20,223 calls for
service with 23 full time employees.
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Current Lobby is shared with the Town Hall
Complex
Citizens don’t have privacy when talking about
sensitive issues at the dispatch window.
Citizens going to other areas within the town
complex are exposed to vulgarity, adult
situations and potential danger.
Dispatch is protected; why aren’t you?
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Newly Designed Lobby will have a separate
entrance on the opposite side of the current
building.
The separate entrance lowers the risk of the
general public getting hurt during a police
incident.
This removes the embarrassment of talking
about sensitive issues in front of the general
public.
Lobby includes a waiting area and access to a
safe room that is controlled by dispatch.
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A safe room is a secure room directly off from
the dispatch lobby that can be controlled by
dispatch.
It allows dispatch to secure a victim of an
assault, road rage, or other serious incident
from the public, without an officer there.
This room also will double as a meeting room
where officers will take reports from the public.
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Currently the Gilford Police Department has
one interview/citizen complaint room.
This is the room we use to interview suspects
of serious crimes as well as talking to the public
about simple or small issues.
Many times the room is full because of an
interview and people have to wait or speak to
an officer in the lobby. No privacy!
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To get to the current interview room you have
to walk through the police department and
past many of the inner workings of the
department.
This is problematic for sensitive materials, and
when interviews become heated, loud.
Current Interview room also has exterior noise
from copier, shredder, people passing by.
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Interviews are recorded both audio and visual.
External noises such as conversations, shredder
noise, unknowing officers get recorded.
Not handicapped accessible. The hallway to
the interview room is currently just passable
for a single person and would not allow wheel
chair access.
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Because of the expansion of dispatch, the area
that was once used for officers to get
paperwork and share information at shift
change, isn’t more than a hallway.
This hallway is also the same hallway used to
bring in members of the public to the interview
room.
Many times these shift changes and
information sharing sessions are interrupted by
someone from the public coming through.
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Expanded to include two consoles in 2000.
This was to allow for busier times, large events
and details. ie; motorcycle week, busy summer
nights when the population is more than
doubled, Meadowbrook
The expansion did not include space for a
kitchen area or storage for coats and personal
items for the shift.
A combination kitchen/bathroom is used.
This is not sanitary and inadequate for our
employees.
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Unlike the officers, Communication Specialists
can’t leave their post for food, to use the bathroom
etc.. unless relieved by other staff.
Adequate access to a bathroom with radio and
phone capabilities is necessary.
A separate Kitchen area is needed within a
reasonable distance.
Current consoles and equipment are outdated and
not ergonomic. Usability issues as they relate to
operating the numerous controls.
All of these are addressed in the new facility
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Currently directly off from Communications.
Despite recent changes to move to a more
paperless system, there are still files that need
to be kept in original form. Some stay for
several years depending on statutory
requirements, unsolved cases, appeals.
We keep the most current records in this office.
Everything else goes to our cold storage.
Literally….
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New facility allows for records expansion
within the controlled facility.
Eliminates rental of storage containers at $225
dollars a month, allows access without
unfreezing locks, digging through the snow,
possibility of damage from a water leak,
freezing or heat issues.
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Current offices are full to include using one of
our interview rooms.
There is not any storage on the entire main
floor.
There is not a meeting room.
New design is properly laid out.
Communications has a separate bathroom and
access to a small kitchen area.
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Interview room is now in the front of the
building next to detectives.
Copier and shredder are now in a separate
room.
There are mechanical and storage areas
included in the design.
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We have included a newly designed EOC in
our training room.
This will include updated equipment to handle
an all hazard event within our community;
Weather, School, Airport, Natural Disaster.
The EOC will have interoperability capabilities
and be tied into our communications center.
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The police department will now have a training
room.
The existing police training room has been
made into an officers room because of space
constraints.
We currently use the town hall meeting room,
library function room and sometimes the fire
department depending on availability for our
trainings.
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Why Do we need a Secure Training Room?
Some police trainings involve sensitive
materials.
We also do multi agency briefings for serious
arrest/search warrants.
Major Incidents that last several days. ie;
Homicide.
Department meetings
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This room will also be able to be scheduled by
civic groups or organizations within the town
when not in use.
The entire room is within the existing space,
but can still be secured from the rest of the
police department.
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Existing Structure has design flaws.
Laundry within booking area.
Officers room, Evidence, Lunch Room, Armory
are all accessed by going through the booking
area.
Doors are backwards for room access.
Bail Commissioner’s desk is in hallway under
stairs. Fire Hazard.
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The booking room is too small.
Space=Distance=Officer Safety
Current Room although redesigned by officers
still does not provide adequate space when
booking arrestees. This is a huge LIABILITY if
an officer gets hurt.
Bail Commissioner Window was put in two
years ago for their safety. Just not enough
room to safely handle upset and intoxicated
subjects.
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New Design gives the space needed.
There are two cells contained within the
booking area.
There is a third holding area for arrestees to be
booked and to speak with us and the bail
Commissioner safely.
Eliminates Stairway Fire Hazard and Window.
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Existing building has two holding cells.
One is currently being used for firearms
storage.
Many times we cannot meet the requirement of
site and sound separation of arestees.
New Design covers this.
New Design is laid out with safety in mind.
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The current Facility has two Sally port
entrances.
When an arrest is brought in they are first
secured in the sally port and then brought into
the booking room.
Our current design and lack of space has us
storing maintenance supplies, tools, evidence,
vehicles in the sally port.
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Maintenance items can be a safety issue if we
have a combative subject.
Vehicles stored as evidence mean that we
sometimes can’t use the space at all.
The New design includes a third bay for seized
vehicles, large evidentiary items or
maintenance supplies.
This eliminates the Officer Safety Issue.
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Currently our Officers are in the training room
that was built by the officers with donated
materials.
Officers have a small area for their files,
personal and duty equipment.
The new design is similar but professionally
built.
It is also built in an area that does not have to
be accessed through booking. Proper layout.
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As mentioned earlier this is now located in our
booking area and entered by civilians.
New facility will have the laundry accessible
from the outside but secure from the rest of the
facility.
Laundry has separate access.
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Currently both are substandard. Both have
had issues with water damage, mold.
This has lead to rust and is in need of an
update.
No place to sit down to put on your boots, get
dressed.
Locker sizes are too small to put uniforms in
without getting them wrinkled. No place for
boots or jackets. Shower and bathroom stalls
are old and in disrepair.
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New locker room will provide updated
bathroom facilities.
Larger lockers for proper uniform storage, boot
storage.
A place to sit down to get changed.
Water and mold issues will be addressed.
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Current facility has small temporary lockers
that are in sally port.
No large temporary lockers, so items are stored
in armory when needed, or an evidence officer
needs to come in.
Current long term storage space is inadequate
with current space being full.
Large or long term storage items are kept in a
storage trailer behind the building. These
items need to be dug out and is not climate
controlled.
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Current Evidence processing and materials
storage is a 4x5 old photo room.
There is literally no space for processing
evidence.
The fuming chamber is a non ventilated
aquarium. Serious health risks if not careful.
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Evidence Upgrades in New Facility.
New pass through temporary evidence storage
with large and small lockers.
Adequately sized evidence processing and
storage supply room.
Internal long term large and small evidence
storage with room for expansion.
Elimination of storage containers out back.
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Current armory is small but sufficient for
storage, however there is not any place to
maintain or clean firearms.
Currently firearms are cleaned or maintained
on the lunch room or officer tables. Chemicals
are not safe for use in eating area.
New Armory gives the space needed and
includes a sink to wash hands.
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The New facility leaves room for expansion in
the records and evidence area.
There is also room for expansion in the locker
rooms.
There is a small amount of room for additional
office space if needed.
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Our current security system which includes
video and audio recording of the police
department both inside and out is outdated.
This means Black and White and barely able to
distinguish people. The recording system is a
recent temporary replacement. Access to the
building is done by push buttons operated in
dispatch that sometimes don’t work.
Other secure areas within the facility are
operated by push button coded locks.
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The new facility will include an up to date
security system with color cameras and
adequate recording and viewing abilities.
An upgraded entry system will utilize a fob
design or key card.
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Security is important for Officer Safety.
Video is important for court prosecution in the
booking and sally port area.
It is important in secure areas such as evidence
or the armory so that we know when rooms are
entered and by who.
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The need is here and has been for several years.
The police department has worked hard to
work with what they have.
The new facility gives us what we need, while
keeping the future in mind, at a reasonable
cost.
The time is now. Thank You

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