Eur-Afr-East NH Circle 2014 Attendee Guide Event Schedule Thursday 25 Sep Arrival at Rome -> Shuttle bus services from Hilton Rome Airport Hotel to Atessa Factory (3.5 h). Buses will depart at 09:45, 10:15, 10:30 and 10:45. Morning Afternoon Evening Friday 26 Sep Atessa Factory visit (1.5 h), Transfer back to Hotel in Pescara (1h) (Early arrival if required) Presentation check and Welcome Dinner at Grand Berti Hotel Saturday 27 Sep Sunday 28 Sep Transfer to Lanciano (1h) Presentation Day at Lanciano City Transfer back to Hotel (1h) Free Time Sayonara Party at Grand Berti Hotel Departure to Rome Airport or Pescara Airport General Event Information Date : Friday 27th to Sunday 28th September Host Genpo: Honda Italia Industriale S.p.a Language: Italy Time zone: GMT +2 Main Hotels: Grand Hotel Berti and the Hotel President, Pescara Presentation Day: Lanciano University, Lanciano Currency: Euro Main Airport: Leonardo Da Vinci (Fiumicino) International Airport (FCO) in Rome Climate: Average Temperatures (September) Max: Avg: Min: 25°C 23°C 15°C Hotels The Grand Hotel Berti and the Hotel President The Grand Hotel Berti and Hotel President are located on the same site. Both hotels will be exclusively for Hondas’ use during the event. Address: via della Marina 19, 64028 Silvi Marina TE Phone : +39 085 93 50 760 Web site: www.bertihotels.it Location Map Pescara (Hotels) Lanciano (Presentation Day) Atessa (HIA Factory) Rome Day 1 – Friday 26th September Arriving at Leonardo Da Vinci (Fiumicino) International Airport (FCO) in Rome - Delegates should plan to arrive at Leonardo Da Vinci (Fiumicino) International Airport (FCO) in Rome. Where they will be met by members of the Eur-Afr-East NH Circle buddies who will take them to the meeting point at Hilton Rome Airport hotel (10-15 minutes on foot from the arrival hall). - The pre-arranged coaches will leave the hotel at 09:45, 10:15, 10:30 and 10:45 to transfer delegates to the Atessa factory (Duration: 3.5 hours including a short break). Lunch on route. Atessa Factory Tour - Upon arrival at the Atessa factory, delegates will be invited to a factory tour. (Duration: 1.5 hours including refreshment break). - After the tour, delegates will be transferred to Berti / President Hotels by the same coach (Duration: 1h ) Hotel Check in - Upon arrival at the hotel, delegates will be greeted by the Eur-Afr-East NH Circle Committee and given an overview of the event and allocated their hotel rooms. - Room reservations are based on the registration form submitted in advance. All hotel rooms are “NonSmoking” rooms. The Grand Hotel Berti and Hotel President are located on the same site. Both hotels will be exclusively for Hondas’ use during the event. - Whilst all main meals and transport to venues will be provided as part of the event, any incidental charges such as taxis, telephone calls, dry cleaning, must be settled directly by delegates at check-out. Day 1 – Friday 26th September “Honda Joy for Children” charity project - This year’s event will include the “Honda Joy for Children” charity project (for more information about the project see the Honda Joy for Children Charity Project section of the website). There will be a drop off point at the registration desk for delegate gifts to be left. Presentation check session after check-in - Once delegates have checked into their hotel rooms there will be time available for them to check their team’s presentation. The purpose of this time is to ensure that their presentation runs correctly on the laptops that will be used for the presentation day and to make minor adjustments only. - This year’s Convention will begin with a Welcome Dinner which will take place in the hotel. This evening will provide delegates with a great opportunity to get to know their fellow Associates from around the world and share experiences. Delegates are invited to meet at 19:30 for an aperitif. Dress code: Smart casual or team shirts. Welcome Dinner from 19:30 - This year’s Convention will begin with a Welcome Dinner which will take place in the hotel. This evening will provide delegates with a great opportunity to get to know their fellow Associates from around the world and share experiences. Delegates are invited to meet at 19:30 for an aperitif. Dress code: Smart casual or team shirts. Day 2 – Saturday 27th September Breakfast - Breakfast will be provided at the hotel Convention Day - The Convention Day will be held at Lanciano University near to the Atessa Factory, a 1 hour coach trip from the hotels. - Presentations should last a maximum of 12 minutes with an additional 3 minutes available for question and answers from the judges. Dress code: Smart casual or team shirts. Sayonara Party - After a short period of free time back at the hotel, the day will culminate with the Sayonara Party, which will allow delegates to let their hair down after a busy few days and celebrate their successful participation in this year’s Convention. Dress code is Smart or National Dress. Day 3 – Sunday 28th September Breakfast - Breakfast will be provided at the hotel Hotel Checkout - Transport will be provided to the Airport (Rome or Pescara). A list of allocated departure times from the hotel, based on delegates’ flight times will be displayed at the event information point from Saturday afternoon. - When checking out of the hotel, delegates must ensure all incidental charges (e.g. mini bar, telephone, dry cleaning etc.) are settled directly with the hotel. Special Notes Dietary and other special requirements - Special food requests such as Halal or vegetarian should be indicated on the registration form. - If there are any other special requirements that you think we need to be aware of please also indicate these on the registration form. Arrival Date - Arrival date – Delegates should plan to arrive at Leonardo Da Vinci (Fiumicino) International Airport (FCO) in Rome on the morning of Friday 26th September, no later than 09:30 (flight landing scheduled time), as the last coach from the Hilton Rome Airport hotel will leave at 10:45. - If delegates are not able to arrive during this period due to suitable flights, then the optional date to arrive of Thursday 25th September is the second choice, although activities will not start until the Atessa Factory tour on Friday 26th September. Please ensure that you discuss any early arrival plans with us prior to booking flights. Early Arrivals - Extra room reservation for early arrival - If you need to arrive on 25th September, please send the request at your earliest convenience using the registration form. However you will be requested to settle the room charges as we will make a reservation only and not recharge this additional night. Hilton Rome Airport Hotel Address : Via Arturo Ferrarin 2 Fiumicino, Rome, 00054, Italy Tel: +39 06 65258 Fax : +39 06 6525 6525 Price Double / Single use : EUR150.00 B&B including VAT (City tax EUR2.00 per person per day not included) Expenses - Hotel room charges will be invoiced by HME post event. The room rate is 119 Euro (Single) per night per room. All meals and transport provided as part of the event will be funded by HME All incidental charges such as mini bar, telephone, dry cleaning etc., will be settled directly by delegates at check out. Occupancy Accommodation per night per room Single 119 Euros Double (On request) Arrival/Departure transfer HME will cover the cost. ========================================================== Typical Total Cost per person to be invoiced by HME after the event. 238 Euros HME will fund all other related costs. Breakfast at hotel, lunch and dinner during three days convention.