Facilities Study Session November 2013

Report
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FACILITIES PLANNING AGENDA
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I.
II.
III.
IV.
V.
VI.
Review April 2013 Study Session
Current Projects Review
Bond Funds and Projects
Palm Springs High Auditorium Renovation
Options
Redevelopment Funds and Projects
Discussion and Recommendation
Review April 2013
Study Session
Direction provided during April Study Session:
 Begin Asset Management - Surplus Property process with four districtowned properties
 Raymond Cree Middle School chillers plant and HVAC replacement
 Refunding and sale of new bond series
 Palm Springs High auditorium renovation
 Energy Performance projects
New projects formally approved at the May 28, 2013 board meeting
II. CURRENT PROJECTS
REVIEW
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Current Projects
Nellie Coffman modernization
Current Projects
Palm Springs High
Performing Arts Building
Current Projects
Bella Vista Elementary
Current Projects
Bella Vista Elementary
Typical Classroom
Kinder play equipment
Current Projects
PSHS Concession/Field House
Current Projects
Chiller plant & cooling tower replacement
Current Projects
Raymond Cree Middle
Chiller plant & cooling tower replacement
Current Projects
Wenzlaff Alternative Education Center
Current Projects
Wenzlaff Alternative Education Center
Current Projects
“Green” Projects
Installation of solar parking
canopies at the Desert Hot
High, Painted Hills Middle and
the Service Center. Next
schools are Cabot Yerxa and
Bubbling Wells Schools
Desert Hot Springs High
student parking lot
District Service Center
Painted Hills Middle School
Current Projects – “Green”
Solar PPA Schools:
Cathedral City HS – on line
Palm Springs HS – on line
Rancho Mirage HS – on line
James Workman MS – on line
Painted Hills MS – work ongoing
Desert Hot Springs HS – work on going
District Service Center – work on going
Bubbling Wells Elem – January 2014
Cabot Yerxa Elem – January 2014
Bella Vista Elem – June 2014
Lighting and Heating & Air Conditioning
Replacement at 10 schools
Agua Caliente Elementary
Cielo Vista Charter
Julius Corsini Elementary
Della Lindley Elementary
Desert Springs Middle
Landau Elementary
Nellie Coffman Middle
Rancho Mirage Elementary
Sunny Sands Elementary
Vista Del Monte Elementary
III. BOND FUND AND PROJECTS
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Bond Authorization History
The District Has Had Four Successful GO Bond Elections
Total Bonds
Issued as of
12/31/2012
Remaining
Authorization
Date of Election
Type
Approval Rate
Authorized
Amount
November 1992
Measure P
Two Thirds
72.7%
$70,000,000
$70,000,000
$0
November 2000
Measure J
Two Thirds
72.9%
$72,500,000
$72,500,000
$0
November 2004
Measure T
Prop 39
72.7%
$122,000,000
$122,000,000
$0
February 2008
Measure E
Prop 39
61.8%
$516,000,000
$129,539,035
$386,460,965
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Bond Status
Board of Education authorized the refinancing of the existing series of bonds
and the sale of a new series of bonds at the April 30, 2013 Facilities Board
Study session
Current Status:
• Refinancing Par amount of $20,425,00 was completed and closed July 31,
2013
• Sale of new bond series in the amount of $70,000,000 received approval at
10/22/13 Board of Education meeting. New series to be known as Series C
• Rating Agencies of Standard and Poors gives PSUSD an outstanding rating
of AA minus
• Sale of Series C opens to competitive bid November 5, 2013
• Bid closes on November 21, 2013
• Funds will be deposited with Riverside County Office of Education
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Bond Authorization Summary
Measure E Bond Summary
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Measure E
$516,000,000
Series
Authorized
Amount
Total Bonds
Issued
Remaining
Authorization
November 2010
A
$24,690,000
$24,690,000
$0
November 2010
B
$110,000,000
$134,690,000
$0
November 2013
C
$70,000,000
$204,690,000
$311,310,000
Bond Projects Funding Update
Project
Bella Vista Elementary
Cathedral City HS Snack Bar
Cabot Yerxa
*DHSHS Dugouts
District Wide HVAC Replacement
DW Phones (VOIP)
*Ed Wenzlaff Repurposing
Nellie Coffman Modernization
Nellie Coffman Seismic
Prior Year Actual
$
6,351,073
$
2,126,504
$
41,413,065
$
PHMS
Playground Phase II
Playground Phase III*
PSHS Performing Arts
*PSHS Auditorium
*PSHS Concession/Field House
RMHS
Service Center
Bond Costs
Total
$
$
$
$
$
97,731
$
$
$
$
2012/13
20,330,751
86,689
124,934
165,000
1,281,715
$
$
$
$
112,304
155,000
1,418,814
22,665
54,544,960
51,821
35,000
512,541
$
$
$
$
147,810
224,413
611,500
4,980,780
$
$
104,966,390
32,559,752
$
243,940,552
FUNDING SOURCES
Prior year ending fund balance
State Construction Funds
Series C Bond Funds
Interest
$ 30,666,011
$
532,303
$
50,404
$ 59,629,378
$ 33,975,800
$ 68,123,986
2013/14
$ 15,202,400
$
62,415
$
$
$
$
$
1,835,000
1,255,000
800,000
1,311,170
3,388,048
2014/15
$ 4,710,000
$ 1,000,000
$ 7,533,830
$
512,686
2015/16
$ 635,000
$ 1,489,965
$
-
$ 4,958,766
$ 2,353,500
$ 1,381,095
$
100,000
$
100,000
$ 13,949,042
$ 1,015,000
$ 1,000,000
$ 3,400,000
$ 1,500,000
$ 6,900,000
$ 46,696,436
$ 20,671,516
$ 10,024,965
$ 42,620,408
$ 65,983,972
$ 45,312,456
$ 1,000,000
150,000
$ 70,000,000
$
60,000
$ 102,249,786
$ 112,680,408
$ 65,983,972
$ 45,312,456
Project Costs (from above)
$ 59,629,378
$ 46,696,436
$ 20,671,516
$ 10,024,965
Estimated Balance
* Estimate only - Contract has not been awarded
$ 42,620,408
$ 65,983,972
$ 45,312,456
$ 35,287,491
$
Available funds
$
$
$
$
$
$
$
$
$
Total
41,884,224
2,275,608
41,537,999
2,000,000
6,600,000
3,500,000
9,000,000
5,319,548
1,304,380
$
$
$
$
$
$
$
$
$
$
54,692,770
6,250,000
3,000,000
6,874,416
8,000,000
3,500,000
152,081,443
33,092,055
50,404
380,962,847
Funds available for
new projects 2014/15
Bond Program Update
Measure E Bond Projects
Description
Status
New Service Yard (New District Service Center)
Complete
Erosion Control – Bubbling Wells and DHS HS
Complete
District-wide Playgrounds Improvements Phase 1
Complete
CCHS, DHSHS,MSJ, NNC Shade Shelters
Complete
NNC Exterior Upgrades
Complete
Raymond Cree Façade
Partially Complete
Rancho Mirage High School
Complete
Band and Choir Upgrades at PSHS
Complete
District-wide Playground Improvements Phase 2
80 % Complete
District-Wide Phone System and Bandwidth
On-going work
NNC Building 100 and HVAC Modernization & New Construction
Complete
Bond Program Update
Measure E Bond Projects
Description
District-wide Playground Improvements Phase 3a RVES, LES, TBPES
Status
Bidding
District-wide Playground Improvements Phase 3b – Cahuilla ES
Plans at DSA
New Continuation School in DHS (Wenzlaff Alt. School)
Plans at DSA
DHS HS Varsity Baseball and Softball Dug Outs & Stadium Expansion
Plans at DSA
PSHS Auditorium Renovation
In Design
Raymond Cree Middle School chiller plant and cooling tower replacement
In Design
Ramon Academy Modernization
No Action
District-wide Fire and Security Alarm Upgrades
No Action
Cielo Vista Portable Replacement
No Action
Desert Springs Middle School Modernization
No Action
Agua Caliente Front Office and Classroom Renovation
No Action
Nellie Coffman Kitchen Renovation
No Action
Bond Program Update
Measure E Bond Projects
Description
Status
Elementary #19 in Rancho Mirage – Land Purchased (north of RMHS)
No Action
New School in Palm Desert – Land Purchased (Gateway & Dolce)
No Action
District-wide Portable Replacement
No Action
Enrollment Center (I-10 South)
No Action
Enrollment Center (I-10- North)
No Action
Band and Choir Upgrades at CCHS
No Action
Hardware, Irrigation Control, EMS, Safety Screen, HVAC Upgrades at all schools
Partial work
District-wide Reconfigure Site Layouts, Parking, etc.
No Action
Land Purchase – Elementary #20, 21, 22
No Action
Land Purchase – Middle School #6
No Action
Land Purchase – High School #5
No Action
IV. PALM SPRINGS HIGH
AUDITORIUM RENOVATION
OPTIONS
Ruhnau Ruhnau Clarke
Roger Clarke Presenting
PSHS AUDITORIUM 11-513.pdf
V. REDEVELOPMENT FUNDS
AND PROJECTS
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Redevelopment Funds and
Projects
• Historically, redevelopment funds have been used for
cash flow purposes until projects are identified and
approved:
– Monthly payroll and vendor requirements
– State and Federal deferrals
– Continuing budget shortfalls
• Projects are funded from available redevelopment funds
and are approved by the Board of Education individually
• Board of Education identified 2 years (2013 & 2014) of
redevelopment fund projects at 12/12/12 Facilities Study
Session
• No new redevelopment funds available until December
2014
Redevelopment Projects
Redevelopment Project List
Cathedral City Elementary Playfield Drainage ($1.5M)
Solar and Wind Projects (PPA Solar Projects) no cost
Status
95% Complete
Under Construction
*Phase II a Energy Conservation Projects - HVAC ground unit
replacement at SSES, LES, BWES, TBPES & JCES
Complete
*Phase II b Energy Conservation Projects – Lighting and HVAC
at 10 schools
On-going
*PSHS Snack Bar Renovation ($3.5 M) request to move to Bond
Funds
In Design
Desert Hot Springs Black Box Theatre Upgrades ($2.5)
District Service Center Phase II Design Development (500T)
Electronic Devices for Students and Staff ($1M)
* Projects eligible to use Measure E Bond Funds
Plans in DSA
In Design
In Process
Redevelopment Projects
Current Redevelopment Projects
Status
Palm Springs High School – Painting ($300T)
Complete
Cathedral City HS Dinah Shore Drive Fencing ($350T)
No Action
*DSA AB 300 Seismic Retrofit ($3M)
No Action
Vista Del Monte Cell Tower ($800T)
In negotiation
Desert Hot Springs Health and Wellness Center ($1M) (Permission to
remove from list)
No Action
District office alarm upgrade and repair
Complete
Phase 1 Energy Conservation
Complete
Farrell Site - Community Liaison Team Room
Complete
* Projects eligible to use Measure E Bond Funds
VI. DISCUSSION AND
RECOMMENDATIONS
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Discussion and Recommendations
Legal counsel letter confirmed the
PSHS auditorium, concession and
field house project as acceptable to
use Measure E bond funds. At the
April 2013 study session, the Board
approved to move both projects
to bond funds but staff left out the
name of the project in 5/28/13 board item.
Staff is reaffirming permission for PSHS concession/
field house project for use of bond funds and will
include in the next approval of projects board item
Discussion and Recommendations
• Move PSHS concession/field house project funding from
redevelopment funds to bond funds
• Remove Desert Hot Springs Health and Wellness Center ($1M) from
Redevelopment Project list
• Continue design of Palm Springs High School auditorium using
Enhancement Level 2 criteria
• Use developer fees to start ‘design only’ for a new K – 8 school on the
20 acres north of Rancho Mirage High to alleviate overcrowding of
Sunny Sands Elementary and James Workman Middle schools. Staff
will return to the Board for approval prior to bidding for construction
of school and present funding plan
• Agua Caliente Elementary Office & Classroom Renovation as identified
in Measure E bond language
Summary Recommendations
• Move PSHS concession/field house project funding from
redevelopment funds to bond funds
• Continue design of Palm Springs High School auditorium using
Enhancement Level 2 criteria - estimated $10 million
• Start design only for a new K – 8 school on the 20 acres north of
Rancho Mirage High - $1 to 2 million from fund 25 developer fees
• Contract for architect services to review Agua Caliente Elementary
Office & Classroom Renovation. Bring renovation options and
estimated costs to Board for review at 2014 spring facilities study
session - $1 million
Summary Recommendation
Next Steps
Provide direction to move forward with staff
recommendations as presented and board directed
additions/changes
– Bring project recommendations to Board for
formal approval at a future Board Meeting

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