USDA FEPP/FFP Workshop FEPMIS “Forms” - Joan Stucka “Forms” Agenda What are Fepmis “Forms”? Report Type Comparison Access Running Reports – Tips & Time-Savers Output options Problems /

Report
USDA FEPP/FFP Workshop
FEPMIS “Forms”
- Joan Stucka
“Forms” Agenda
What are Fepmis “Forms”?
Report Type Comparison
Access
Running Reports – Tips & Time-Savers
Output options
Problems / Help
Future work
Upcoming Standards
2
What are Fepmis “Forms” ?
• Cognos Report versions of standardized government
forms:
AD-112
DD1348-1A
FS-3100
SF-120
SF-122
SF-126
• Plus other government required reports for
inventory, aircraft usage, etc.
• Access via FEPMIS Queries & Reports (& application)
3
Report Type Comparison
Typically ...
“Forms” Standardized Reports
• FEPMIS level
• Fixed external requirements
• Used to meet government
reporting needs
• Located in Public Folders ->
Fepmis
• Created by developers
• Use Cognos Reports Studio
• Queries use SQL or model
Ad-hoc Reports
• Personal use or shared
• Flexible user requirements
• Used for ad-hoc or
individualized needs
• Located in My Folders, or in
Public Folders > States
• Created by users
• Use Cognos Query Studio
• Queries use Cognos model
4
Access
• FAMWeb & Cognos login, timeouts
FAMWeb login also logs you into Cognos
Cognos login has shorter time-out (1 hour)
• Forms access & common problems
• Limited access through application modules;
can re-run later via Queries & Reports
5
Access – Heads Up on Change
The Data
Warehouse
FEPMIS
option will be
going away.
If you do not
have access
through
FEPMIS
Queries and
Reports,
contact the
HelpDesk !
6
Access - Example
1. Log in to FAMWEB (can’t use default user login)
2. Click on “FEPMIS”
7
Access - Example
A separate
window
will pop up
for FEPMIS.
3.
Click on
Queries
and
Reports.
8
Access - Example
A separate Cognos Connection window will pop up.
9
Access – Common Problems
If not logged in to FAMWEB, Fepmis menu is empty
(never logged in, timed out, or selected “Logoff portal”
10
Access – Common Problems
If not logged in to Cognos, you get a login prompt when you try to access
reports:
11
Access – Common Problems
Tip: avoid logging out of Cognos, close the pop-up window instead
12
Running Reports – Tips
Time-Savers! Report Prompt Tips:
on-page prompt tips (recently added)
wildcards
default select all
back and retry
multiple selection (recently added)
13
Running Reports - Tips
• Prompt page tips and examples for most reports
14
15
Running Reports – Tips
Time-Savers!
Running reports:
 Go all the way back to FEPMIS Queries & Reports 
 Rerun report, returning to previous prompt
 Run a different report
16
10/29-30 2013
17
Output Options
• Print from PDF or Excel output
• Save to PC from PDF or Excel output
 Don’t save to Cognos (Report View)
• Email option another alternative for saving reports
18
Cognos User Preferences
19
Cognos User Preferences
20
Cognos User Preferences
21
Problems & Help
Report data not found: using application to verify conditions
HELPDESK: Lou and Emma
22
Future Work
• Implement new signature fields from the
application.
• Add more government forms as needed.
• Create property history, similar to legacy
report.
• Resolve data discrepancies for Forms as
needed.
• Update reports folder structure
23
Upcoming Standards
Develop standards & policies for areas such as:
•
•
•
•
Updated reports folder structure
Storage policy for reports in Cognos content store
Maintenance policy for Report Views, report copies
Ad-hoc Reports maintenance (re. Cognos model
updates)
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