School Advisory Committee Training Educational Advisory Committees and Councils DoD Instruction 1342.15 Instruction serves to : • establish objectives • set forth policies • outline responsibilities • institute procedures DoD Policy Encourages committee formation to... • foster participation in school affairs • provide a coordinated process to address and resolve issues at lowest possible level • promote communication and problem solving among school administrators, military leaders and local advisory committees Responsibilities • “Every parent, teacher, sponsor, student, DoDDS administrator, and military commander shall share the responsibility to work collectively in supporting the schools, in enhancing programs, and improving not only the delivery of educational programs and support services to DoDDS students, but also the overall quality of life shared by all personnel in the American overseas communities, of which the schools are an integral part.” School Advisory Committee... Advises the school principal on educational matters What does “to advise” mean? • suggestions and recommendations to the principal and/or installation commander for the improvement of educational programs and general quality of education and school programs – are welcomed – perceived as essential – expected to be acted upon What are “educational matters?” • School policies affecting students and parents • Administrative procedures affecting students • Instructional programs and educational resources within the school • Allocation of resources within the school to achieve educational goals • Pupil services (health, special ed., testing, evaluation) • Student standards of conduct and discipline • Policies and standards of the dependents’ education system related to the above Issues NOT addressed by advisory committees • Personnel practices or policies • Compensation • Grievances of school employees • Internal management of DoDDS or DoDDS programs Advisory committees do not • Raise money • Grant student scholarships • Financially support school events • Engage in any monetary projects traditionally associated with PTSA, boosters or other support groups Composition of the SAC parents of students enrolled in school educators senior full-time professional employees of school Other VIPs PTA Liaison Members hs student enrolled in school, elected by student body, is additional voting member optional Association Rep Military ELECTED MEMBERS Student Principal Booster Club SIT Chair Spouse Club School’s Officer Committee Size of the SAC Student Enrollment = Committee Size 1- 150 151- 300 300- 500 501- 800 over 800 2 or 4 4 6 8 10 SAC Leaders Elected Officers: serve two-year terms; half membership elected each year newly elected members must take office NLT October 15 • Chairperson • Secretary • Vice Chairperson • Representatives to IAC Possible Roles... • Chairperson To preside over meetings; be the direct link between SAC and principal To coordinate agenda To encourage open and honest discussion To make members feel welcome To set the tone for the meeting To remain neutral while leading discussions during meetings Possible Roles... • Vice Chairperson (Facilitator) To support the chairperson in meeting preparations and proceedings To aid the chairperson in staying on schedule To help ensure that everyone participates To make members feel welcome Possible Roles... • Secretary (Recorder/Timekeeper) To publish agenda prior to meetings To record minutes of the meetings About Committee Member Roles... • Additional Committee Members To attend all meetings To actively participate in discussions To frequently seek input from constituents To keep constituents informed To remember they represent school and community groups About an Agenda Committee... Agenda Committee • made up of Chairperson, Principal, vice-chairperson or other designated person (if chair is teacher, vice-chair should be a parent and vice-versa) Meet • within 2 weeks of last meeting Approve Minutes • to be sure they are accurate Publicize • both minutes and agenda About Holding Committee Meetings... Announcement • time, date, location decided by committee members Frequency • at least 4 times per year Agenda • chairperson prepares proposed agenda and publishes one week in advance Minutes • secretary keeps minutes and publishes approved minutes within two weeks About Committee Procedures... Conduct of Meetings • establish bylaws and adopt set of parliamentary rules Goals and Objectives • determine goals and objectives for year Subcommittees • formulate regular standing or ad hoc committees subcommittees to address specific goals and objectives as needed Communications • establish links to ensure all stakeholders are informed Installation Advisory Committee (IAC) Advises the installation commander on issues within the control and jurisdiction of the commander and applicable component command What are issues “within the control and jurisdiction of the commander?”... • physical school environment • transportation of students • school meal programs • medical services • administrative and logistical support services • policies and standards of the installation command Composition of the IAC • One school per installation, members of SAC make up membership of IAC • Two or more schools, IAC comprises two reps.from each of the SACs (one parent and one professional school employee) School’s Officer... • Serves as the primary avenue of communication between school principal and community commander • Attends SAC and IAC meetings and advises community commanders of logistic and administrative support required by SAC and IAC • Refers sponsors with problems concerning academics to the school principal • Advises the community commander of misconduct by school-age family members Under Secretary of Defense, Personnel and Readiness Advisory Council on Dependents’ Education (ACDE) Deputy Assistant Secretary of Defense (Military Community and Family Policy) Director, DoDEA Director, DoDDS Europe District Superintendent School Principal School Advisory Committee SAC Chain of Command School Advisory Committee Advisory Council on Dependents’ Education (ACDE) Defense Authorization Act 1986 (P.L. 99-145) • recommends policies for operation of Department of Defense Education Activity (DoDEA) • recommends utilization of effective educational programs and practices • provides advisement to Director DoDEA • receives taskings from Assistant Secretary of Defense Under Secretary of Defense Personnel and Readiness Dependents Education Council (DEC) Deputy Assistant Secretary of Defense *Theater Command (PTEC) Director, DoDEA Component Command Installation Commander Installation Advisory Committee Chain of Command Installation Advisory Council Today’s Goals • Become more knowledgeable about the DoDDS and SAC process • Understand the channels of communication for resolving issues • Look at the connections between the DoDEA Strategic Plan, school improvement process, and SAC • Share successes and failures in an effort to learn from one another Community Strategic Plan Goal 1: Highest Student Achievement Goal 2: Performance-Driven, Efficient Management Systems Goal 3: Motivated, High Performing, Diverse Workforce Goal 4: Network of Partnerships Promoting Achievement District Focus • High levels of student achievement – DoDEA Reads – No Child Left Behind • • • • • Standards-based curriculum and instruction Assessment and accountability Professional development Communications Partnerships End-of-Year Summary Reports Summaries should: • contain goals and objectives • identify areas of special interest • assess achievements and concerns • make recommendations End-of-Year Summary Reports Copies go to: • SAC Report • • • • • IAC Report principal district superintendent deputy director installation commander • • • • installation commander principal/s superintendent regional director Reports, signed by chairperson, due to all of the above by 15 June Model Agenda School Advisory Committee Meeting Thursday, November 7, 2012, 7:00 PM to 8:00 PM Building 1, Conference Room Meeting called by. . . . . . . . SAC Chairperson Type of meeting. . . . . . . . Routine Facilitator. . . . . . . . . . . . . Vice-Chairperson Recorder/Timekeeper. . . . . Secretary Attendees: Please read. . . . . . . . . . . . .Bylaws Please bring. . . . . . . . . . . . Input and recommendations re: Bylaws Model Agenda Agenda Topics 7:00-7:15 PM By-laws Review/Revision…………....SAC Chairperson 7:15-7:25 PM Parent attendance at SAC meetings……………………………...SAC Member 7:25-7:35 PM Traffic congestion at primary school……………………………...Parent 7:35-7:45 PM Status of Language Arts program...Curriculum Coordinator Model Agenda 7:00-7:15 PM: Bylaws Review/Revision Presenter: SAC Chairperson Discussion: Area Addressed: Action taken for Internal Development of the Committee Goal Addressed: Goal 2. Performance Driven, Efficient Management Systems Conclusions: Action items: Person responsible: Deadline: Guidelines for Successful Meetings... Establish Procedures • plan in advance; allow for agenda items to be thoroughly discussed • have a plan for how/when to address non-agenda items which surface during the meeting • select rules of order to follow during the meeting • set time schedules (ex: maximum 1.5 hours) and date for meetings (ex: first Wednesday each month) and publish in advance Guidelines for Successful Meetings... Establish Norms Participation desired Everyone participates; all ideas are good ideas Nonnegotiable items Start on time and end on time Role assignments Chairperson ‘presides’ over the meeting, Vice-Chairperson provides support Secretary takes notes Confidentiality Appropriate information shared with constituents Decision-Making procedure Consensus; Unanimity Behavior One person talks at a time; No interruptions, no whispering or sidebar conversations Basic Housekeeping Bathrooms, food & drinks, smoking Quarterly SAC check point.... • Is your SAC doing all it can-and should-- to help improve education in your community? • Does your SAC devote most of its time and energy to education and educational outcomes? • Does your SAC believe that advocacy for all students is your primary responsibility?