cps school counselor practicum & internship program protocols

Report
ORIENTATION TO
EFFECTIVE
SITE SUPERVISION
PART 1:
CPS SCHOOL COUNSELOR
PRACTICUM & INTERNSHIP
PROGRAM PROTOCOLS
Barbara Karpouzian, Director, Office of School Counseling and Postsecondary Advising (OSCPA)
Lisa De Gregorio, Lead Elementary Counseling Specialist, OSCPA
Dr. Diana Camilo, Elementary Counseling Specialist, OSCPA
Whitney Triplett, Lead Secondary Counseling Specialist, OSCPA
Webinar: 12/04/2014
TOPICS
● Foundation of CPS School Counselor Practicum/Internship
Program
● Site Supervisor Application Process and Guidelines for
Supervision in 2015-2016
● Practicum/Internship Student Placement Application and
Process for Placement in CPS in 2015-2016, including CPS
School Counselor Internship Security Clearance Packet
● Important Reminders and Timelines
● Resources For More Information
FOUNDATION OF THE SCHOOL COUNSELOR
PRACTICUM/INTERNSHIP PROGRAM
● Mission and Vision of the Office of School Counseling
and Postsecondary Advising (OSCPA)
● School Counselor Practicum/Internship Program and
Goals; Commitment to equity and access
● CPS Board Report 11-1116-ED3 Legal Considerations
● University Partners
● Alignment with REACH Framework for School
Counselors, Domain 4: Professional Responsibilities
SITE SUPERVISOR
APPLICATION AND
PROCESS
SCHOOL
COUNSELOR
PRACTICUM/
INTERNSHIP
PROGRAM
PROTOCOLS
SITE SUPERVISOR APPLICATION
INFORMATION
SITE SUPERVISOR APPLICATION
●Online Site Supervisor
Application Window for
placements in 2015-2016:
September 22nd –
November 10th, 2014
●Online application
requires upload of
current SY EvidenceBased School Counseling
Implementation Plan
●Print a copy of
confirmation page for
your records
●Site Supervisors
previously approved to
supervise a placement
must reapply to be
eligible for placement in
2015-2016
ELIGIBILITY
● Be an Illinois Professional Licensed Educator (PEL) with a School
Counselor Endorsement with a minimum of 2 years experience.
● Be committed to providing weekly direct supervision of the student.
● Have the support of your Principal.
● In order to be an approved Supervisor, there is a 2 Part Mandatory
Orientation Webinar Training in CPS University with brief quizzes that
must be successfully completed by January 31, 2015 in order to maintain
approval status on Citywide Approved Site Supervision Profiles List.
● Required webinars vary depending on past experience as an Approved
Site Supervisor. They include:
Part 1: CPS Protocols; (Required each year of all applicants)
Part 2: The Supervisor/Supervisee Experience. (Required of new applicants)
APPROVAL
● To provide a more quality experience to Student Interns, OSCPA strives for a
supervisor/supervisee ratio of 1:1. A maximum of two Supervisor
Applications per school will be accepted for consideration; Supervision
arrangements will be decided internally at a school’s discretion.
● Approval to be a Site Supervisor is unique to the individual applicant—it
cannot be extended to others in the counseling department.
● Approval to be a Site Supervisor is valid for one school year. However, those
wishing to renew their approval will need to reapply, only completing
information needed to update their profile.
● It is recommended that you talk early with any staff in your building
currently enrolled in a school counseling program to discuss their site
supervision needs so you can apply to be accepted into the Site Supervision
pool, if necessary.
● No applications will be considered past the deadline.
GUIDELINES FOR SECURING A PLACEMENT
● Office of School Counseling & Postsecondary Advising does NOT
identify placement sites for interns. Schools with an approved
Supervisor(s) will be able to screen and extend offers of
placement according to the school’s protocol, which can include
a meeting, interview, submittal of resume, etc. as long as the
intern is attending an approved university partner school and
has received a notice of acceptance in the School Counselor
Internship Program.
● Ensure that a Student Intern has successfully passed security
clearance and has been approved by OSCPA prior to discussing
a placement. Request that he/she provides the Notice of
Acceptance.
GUIDELINES CONTINUED
● Schools are required to make an offer of supervision to an
intern candidate and notify other intern candidates of the
status of internship placement within 3 school days of the
completion of the school’s screening.
● Upon accepting a placement, Student Interns must submit a
Notice of Placement Decision that requires Principal,
Supervisor, and Student signatures to OSCPA within 5 school
days for review and approval so that updates can be made to
the Citywide Approved Site Supervision Placement Profiles.
GUIDELINES CONTINUED
● OSCPA will make the final determination of intern application
and security clearance approval and all practicum/internship
placement assignments, issuing a Notice of Final Approval if
applicable.
● All CPS protocols must be followed. Every school counselor
intern in CPS must be processed through OSCPA. Any violation
in our university partner agreements can result in loss of
privilege to mentor interns and/or dismissal from placement
arrangement.
SITE
SUPERVISION
APPLICATION
& APPROVAL
PROCESS
Quick Guide Flow
Chart
Form K12-S1
Security Clearance
Packet
Form K12-S2
Notice of Program
Acceptance
Form K12-S3
Notice of Placement
Decision
Form K12-S4
Notice of Placement
Final Approval
NECESSARY CORRECTIVE ACTIONS
● Per our university agreement, universities will advise CPS
Liaison and CPS school administrator of any serious site
supervision performance issue that could endanger the
emotional or physical welfare of the intern and/or negatively
impact the Intern’s ability to achieve the objectives of the
Practicum/Internship Program.
● CPS Liaison, CPS school administrator, and University Partner
will collaborate to determine the best course of action and
to develop a corrective action plan, if necessary.
STUDENT PRACTICUM/
INTERNSHIP PLACEMENT
APPLICATION AND
PROCESS
SCHOOL
COUNSELOR
PRACTICUM/
INTERNSHIP
PROGRAM
PROTOCOLS
CPS SCHOOL
COUNSELOR
PRACTICUM/
INTERNSHIP
PROGRAM
Process Quick
Guide Overview
INTERN APPLICATION WINDOW:
NOVEMBER 17TH – JANUARY 19TH, 2015
STUDENT
PLACEMENT
APPLICATION
& APPROVAL
PROCESS
Quick Guide Flow
Chart
Form K12-S1
Security Clearance
Packet
Form K12-S2
Notice of Program
Acceptance
Form K12-S3
Notice of Placement
Decision
Form K12-S4
Notice of Placement
Final Approval
STEP ONE: APPLICATION AND SECURITY
CLEARANCE PACKET SUBMITTAL
● In addition to the online application that requires a resume upload, the
student must submit a hard copy of the Security Clearance Packet to:
School Counselor Practicum/Internship Program
c/o Talent Office
42 W. Madison Avenue, Chicago, IL 60602
● The School Counselor Practicum/Internship Security Clearance Packet
consists of:
○ Acknowledgement of CPS Confidentiality and School Counselor
Practicum/Internship Policies
○ CPS TB test result and criminal background check authorization forms
○ Proof of professional liability insurance
CPS TALENT OFFICE MUST RECEIVE ALL HARD COPY
SECURITY CLEARANCE PACKETS COMPLETED IN FULL
BY JANUARY 19TH, 2015. NO LATE SUBMISSIONS WILL
BE PROCESSED.
APPLICATION AND SECURITY CLEARANCE
PACKET SUBMITTAL CONTINUED
● The School Counselor Practicum/Internship Security Clearance Packet
can be obtained from:
• https://www.chooseyourfuture.org/support-staff/counselorinternship-practicum-program
• University Placement Coordinators
● Current CPS employees planning to complete practicum/internship
experiences in CPS should also complete and submit this packet.
However, current and active CPS Employees do NOT need to complete
the TB test or criminal background check.
● Refer to step-by-step instructions on cover page of packet.
● Student Intern candidates should follow the submission guidelines and
deadlines set by their university as well as TB Test and Criminal
Background Check Results submittal guidelines and timeframes detailed
in the packet.
● Keep a copy of the completed Security Clearance packet for your records.
CPS SECURITY CLEARANCE PACKET
Form K12-S1
●Confidentiality Agreement
●TB Test Results
●Acknowledgement Form
●Fingerprinting Results
●Proof of Insurance
*Complete the Security
Clearance Packet watermarked
as ‘2015-2016’
STEP TWO: NOTIFICATION OF
ACCEPTANCE ISSUANCE
● Each intern candidate will receive information about their acceptance status
in the Notice of School Counselor Practicum/Internship Program
Acceptance (Form K12-S2). The e-mail will also include the Notice of School
Counselor Practicum/Internship Placement Decision (Form K12-S3)
attached, which is later submitted to OSCPA for final approval once a
placement has been secured.
● Student Interns are eligible to seek placement in CPS only once acceptance
status has been issued. CPS schools/Site Supervisors will request a copy of
the Notice of Acceptance before discussing any placement arrangements.
● Student Interns are responsible for identifying a placement site(s) that is
best suited to meet their needs. OSCPA posts the Citywide Approved Site
Supervision Placement Profiles List on Choose Your Future, which is
updated weekly to show placement sites still available. Students contact the
approved Site Supervisors directly to discuss candidacy and complete any
screening process that the school requests, i.e. interview or submittal of
documentation.
NOTIFICATION OF ACCEPTANCE
ISSUANCE CONTINUED
● To access the list of approved placement sites online, please click here:
www.chooseyourfuture.org/support-staff/school-counselor-practicuminternship-program
● Schools are required to notify intern candidates of the status of placement
and supervision offer within 3 school days of the completion of school’s
screening process. If a candidate refuses an offer, Student Intern should
continue to seek placement with other approved Site Supervisors per the
Citywide Approved List posted on Choose Your Future website.
STEP THREE: NOTICE OF PLACEMENT
DECISION SUBMITTAL
● If an offer of internship placement and supervision is extended by a
school site, the Student Intern must contact the school site directly to
refuse or accept an offer within 3 school days of receipt.
● The Student Intern will submit the Notice of School Counselor
Practicum/Internship Placement Decision (Form K12-S3) to School
Counseling & Postsecondary Advising following the instructions on the
document within 5 school days of officially accepting an offer for
supervision and placement. This form should include required signatures
of Principal, Professional Educator Licensed School Counselor Site
Supervisor, and Student.
● If an approved student decides not to seek placement in CPS, the Notice
of Practicum/Internship Placement Decision Form should still be
submitted to notify OSCPA so records and databases can be updated
accordingly.
NOTICE OF PLACEMENT DECISION
The School Counselor
Practicum/ Internship
Placement Program closes
May 22nd, 2015. OSCPA
will not process Notice of
Placement Decision forms
after this date.
STEP FOUR: NOTIFICATION OF FINAL
APPROVAL ISSUANCE
● Once the Notice of Placement Decision has been received and
reviewed, OSCPA will e-mail a Notice of School Counselor
Practicum/Internship Placement Final Approval (Form K12-S4)
e-mail to the Student Intern, university liaison identified on
application, school placement Site Supervisor, and school
Principal upon CPS approval. It will include information about
any relevant professional development scheduled, if available.
● The Student Intern and approved Site Supervisors should also
complete any required documentation from the university
regarding confirmed placements at this time.
STEP FIVE: EVALUATION AND
REFLECTION SURVEY
● Upon completion of field experience, both practicum/internship
student and Site Supervisor will complete an evaluative survey
of work performance and the general placement experience.
● Goals:
○ To assist in improving the School Counselor
Practicum/Internship Program
○ To ensure exposure to quality evidence-based academic,
personal-social, and college and career programming within
CPS for Student Interns
○ To generate data and accountability measures
SUMMER PLACEMENT
● For students attending universities that offer practicum and/or
internship course during summer, you may be eligible to apply
for summer placement at identified CPS school sites offering
summer programs. Verify your eligibility with your university.
● A separate application will be made available to University
Coordinators and on Choose Your Future in Spring 2015.
● As placement sites are limited in the Summer, Student Interns
are only able to rank their top three requests from list of sites
available.
KEY TAKE-AWAYS
AND TIMELINES
SCHOOL
COUNSELOR
PRACTICUM/
INTERNSHIP
PROGRAM
PROTOCOLS
IMPORTANT TAKE-AWAYS FOR SITE
SUPERVISORS
● For Site Supervisors to be initially eligible, they must have a minimum of 2
years experience as Professional Educator Licensed School Counselor.
● To provide a more quality experience to Student Interns, OSCPA strives for a
supervisor/supervisee ratio of 1:1. A maximum of two Supervisor
Applications per school will be accepted for consideration with one Student
Intern per approved Site Supervisor.
● Application deadlines and program timelines must be followed. Be respectful
of students’ university timelines and respond in a timely manner.
● In order to be an approved Supervisor, there is a 2 Part Mandatory
Orientation Webinar Training that must be completed by January 31, 2015.
Failure to do so will result in loss of acceptance status and non-approval of a
any Placement Decision Form submitted by a Student Intern in the Spring.
IMPORTANT TAKE-AWAYS FOR
STUDENT INTERNS
● For Student Interns to be initially eligible for placement in CPS, their
university must have a partnership agreement executed.
● Submit applications in entirety—Piece-meal applications are not accepted or
processed.
● Student Intern is required to submit the Notice of Placement Decision Form
to OSCPA even if placement in CPS is no longer desired.
● Applications and documents are updated each school year for placements in
the following school year only--use the application for 2015-2016!
● Application deadlines and program timelines must be followed. No
exceptions will be made.
IMPORTANT TIMELINES
● Online Site Supervisor Application
is due by November 10, 2014.
● Online Student Placement
Application and hard copy
Security Clearance Packet are due
by January 19, 2015.
● 2-Part Webinar Training for Site
Supervisors must be completed in
CPS University by January 31,
2015 to maintain acceptance
status.
● Schools required to notify Intern
candidates of status of placement
offer within 3 days of completion
of screening.
● Student Intern is required to
refuse or accept an offer within 3
days of receipt of offer.
● Student Intern is required to
submit the Notice of Placement
Decision Form to OSCPA within 5
days of officially accepting an
offer for placement in CPS.
● The School Counselor
Practicum/Internship Program
closes on May 22, 2015—no
Placement Decision Forms will be
processed after this date.
QUESTIONS AND
ANSWERS
SCHOOL
COUNSELOR
PRACTICUM/I
NTERNSHIP
PROGRAM
PROTOCOLS
FOR MORE INFORMATION
● Visit the Choose Your Future Website at:
https://www.chooseyourfuture.org/support-staff/counselor-internshippracticum-program
● Refer to the “FAQs” and other helpful documents posted on Choose
Your Future, including workflow visual charts
● Contact the Office of School Counseling and Postsecondary Advising
(OSCPA) via e-mail at: [email protected]
THANK YOU!
Webinar: 12/04/2014

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