Unit 7. Letters for Obtaining Information

Unit 7.
Paper Publication
• 1. Cover Letter
• 2. Query letter
• 3. Other Correspondence
1. Cover Letter
• Selling the submitted manuscript in just a
few sentences.
• Examples:
• Dear Dr. Smith,
I wish to submit the enclosed article
for publication in the Journal of Biology.
I am looking forward to your response.
• Dear _,
Enclosed pleased find the manuscript
that you asked to see in your letter of
January 3, 2006.
Thank you for your interest in our
research that has culminated in the writing
of this manuscript.
I look forward to hearing from you.
• Dear Dr. Brook,
I have completed a project on… which
culminated in the submitted paper. I wish
the paper could be printed in Chemicals
Review Letters and your consideration will
be greatly appreciated.
I would be grateful if could send me
your reply at your earliest convenience.
• Dear Editor,
Science is an international journal
devoted to …. The enclosed paper is
the…/closely related to …and is expected
to be published in the journal .
You will find the Copyright Transfer
Agreement and the Publication Charge
Certification are also enclosed herewith.
• Date
• Editor’s name
• Editor’s Address
• Dear Mr. Jones,
• Enclosed pleased find….
Your name
Your address
Your phone number
2. Query Letter
• Probing into the possibility to send the
prepared paper or acceptance to the paper.
• The quality of a good query:
• A query letter can be the key to getting the
attention of an agent or editor-people who
can be instrumental in getting your work
• A query letter should be brief. A query
letter should be detailed.
• A query letter should leave the reader
eager to read your manuscript.
• A query should not be more than one page
The requirements to writers;
• Write effectively
• Have a coherent, well-thought-out idea
that fits the publication’s content.
• Have a basic grasp of grammar and
• Have the credentials or expertise to
write the article. -Moira Allen
• Have the knowledge of the journal.
Contents and techniques
• Hooks
• 1. Problem/solution hook
• It explains how valuable it is to help
solve certain problems in the field.
• 2. The informative hook(brief)
• You provide some important statistics
to indicate how the paper is worth
reading for the target readers
• 3. The personal experience
• Your published books
• It is usually in the second paragraph which
purposes to explain exactly what your are
• Example:
• I’d like to send you a paper titled “…”. The
paper would introduce/discuss….
• It is the details of your paper. It is a good
way to attract the editor if you divide the
details into subtopics.
• Example:
• The paper covers techniques of handcleaning delicate quits to avoid damaging
fragile fabric s and prevent fading and
staining. It discusses ways to remove spot
stains (including…). It also discusses ways
to …. Finally it provide the solution to…
• 1. List your previous works
• 2. prove your qualifications
• 3. Write it in the last or next-to-last paragraph.
• * Professional experience
• * Academic degree or training
• * Teaching experience in the subject area
The Close
• Thank the editor for reviewing your
proposal –and offer one last “nudge” to
encourage the editor to respond.
• Example:
• I hope this topic interests you, and look
forward to your response. If you would
like to see the paper, I can have it on your
desk within two weeks of receiving goahead. Thank you for your time!
• If you are interested in this paper, I can
have it on your desk within XX days.
• 3. Other Correspondence
(see handouts)

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