Unit 7. Letters for Obtaining Information

Report
Unit 7.
Paper Publication
• 1. Cover Letter
• 2. Query letter
• 3. Other Correspondence
1. Cover Letter
• Selling the submitted manuscript in just a
few sentences.
• Examples:
• Dear Dr. Smith,
•
I wish to submit the enclosed article
for publication in the Journal of Biology.
•
I am looking forward to your response.
• Dear _,
•
Enclosed pleased find the manuscript
that you asked to see in your letter of
January 3, 2006.
•
Thank you for your interest in our
research that has culminated in the writing
of this manuscript.
•
I look forward to hearing from you.
• Dear Dr. Brook,
•
I have completed a project on… which
culminated in the submitted paper. I wish
the paper could be printed in Chemicals
Review Letters and your consideration will
be greatly appreciated.
•
I would be grateful if could send me
your reply at your earliest convenience.
• Dear Editor,
•
Science is an international journal
devoted to …. The enclosed paper is
the…/closely related to …and is expected
to be published in the journal .
•
You will find the Copyright Transfer
Agreement and the Publication Charge
Certification are also enclosed herewith.
Format
• Date
• Editor’s name
• Editor’s Address
• Dear Mr. Jones,
• Enclosed pleased find….
•
•
•
•
•
•
Sincerely,
XXX
Your name
Your address
Your phone number
(e-mail)
2. Query Letter
• Probing into the possibility to send the
prepared paper or acceptance to the paper.
• The quality of a good query:
• A query letter can be the key to getting the
attention of an agent or editor-people who
can be instrumental in getting your work
published.
• A query letter should be brief. A query
letter should be detailed.
• A query letter should leave the reader
eager to read your manuscript.
• A query should not be more than one page
long.
The requirements to writers;
• Write effectively
• Have a coherent, well-thought-out idea
that fits the publication’s content.
• Have a basic grasp of grammar and
spelling.
• Have the credentials or expertise to
write the article. -Moira Allen
• Have the knowledge of the journal.
Contents and techniques
• Hooks
• 1. Problem/solution hook
• It explains how valuable it is to help
solve certain problems in the field.
• 2. The informative hook(brief)
• You provide some important statistics
to indicate how the paper is worth
reading for the target readers
• 3. The personal experience
• Your published books
Pitch
• It is usually in the second paragraph which
purposes to explain exactly what your are
offering.
• Example:
• I’d like to send you a paper titled “…”. The
paper would introduce/discuss….
Body
• It is the details of your paper. It is a good
way to attract the editor if you divide the
details into subtopics.
• Example:
• The paper covers techniques of handcleaning delicate quits to avoid damaging
fragile fabric s and prevent fading and
staining. It discusses ways to remove spot
stains (including…). It also discusses ways
to …. Finally it provide the solution to…
Credentials
• 1. List your previous works
• 2. prove your qualifications
• 3. Write it in the last or next-to-last paragraph.
• * Professional experience
• * Academic degree or training
• * Teaching experience in the subject area
The Close
• Thank the editor for reviewing your
proposal –and offer one last “nudge” to
encourage the editor to respond.
• Example:
• I hope this topic interests you, and look
forward to your response. If you would
like to see the paper, I can have it on your
desk within two weeks of receiving goahead. Thank you for your time!
• If you are interested in this paper, I can
have it on your desk within XX days.
• 3. Other Correspondence
•
(see handouts)

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