Unit Elections Jonathan Cirillo Course Area: Inductions Unit Election Basics • Chiefs and Advisers are… – Leaders and expected to be knowledgeable. (Why you’re here at LLDP!) – Responsible to make sure all election teams are trained by the Lodge. (Why you’re here in this class!) • Things change… Plan ahead. Resources for Unit Elections • • • • The LLDP Your LEC Notebook The Unit Election Packet The Guide for Officers and Advisers; AKA GOA – Available at http://oabsa.org/resources/pubs/GOA-2012.pdf • People! Who has what “right” in what situation. THE SCOUTMASTER AND THE TEAM Scoutmaster Rights • Permits or denies an OA election – Please record and report all denied elections and forward that to the Inductions Chairman • Certifies the youth eligibility – Changes are permitted only until the election starts (The election form is signed) Rights Cont. • He may introduce and describe what the OA is before the team is presenting. If he is not a member, please consult what he or she will do. First impressions are everything. • He can count votes with the election team privately • He can announce the results immediately – Please encourage the scoutmaster to wait until a public callout ceremony • Decide on that before the election The Scoutmaster Must… • Certify youth eligibility before the election – Meet all the requirements to be in the OA • Sign UE form before the election has begun The Scoutmaster May Not… • Change eligibility list after the election has begun – Forms are signed/names revealed to voters • Change the outcome of the election • Prohibit a 2nd round if none are elected on the 1st Scouts with Disabilities • Any member with disabilities who is classified as a youth member of the unit shall be considered a youth (voting) member of the Order of the Arrow regardless of age. • Only instance where someone over 21 can vote in an election Adults • 1 for 3. New rule. • If you’re a scoutmaster for 12 months, it does not add to the “1 for 3” system • “Named” by troop committee – Not elected • “Recommended” by adult selection committee – Lodge Adviser & Staff Adviser – Council Camping Committee Chairman • Approved by Scout Executive Adults in the Unit • Nominated – NOT an honorarium, recognition, or “Thanks, bud!” – ONLY to contribute to the OA’s program – ONLY if at least one youth is selected • Same camping requirement as a youth – No exceptions or waivers – Cub Scout camping doesn’t count Adults in the District or Council • May be nominated only if the Adult’s primary registration is the District or Council by: – Lodge Adviser, District Chairman – Council President, Professional Staff (Paid) • May have the camping requirement waived – Professionals are ex officio members (“from the office”) of the lodge while they are employed Election Procedure • Eligibility rules must be explained to the troop • Both members and non-members can vote – Must hold BSA membership card and participate in some troop activities to be deemed “active” • Scouts of the unit considered youth in the OA may likewise vote in an OA election • Elections outside of home council are not permitted. Ever. Election Procedure • Coordinate with the SM for time and place for the OA election. Meeting place listed on packet label – Meeting, campout, event… Fine! • Show up as promised! – “The order should be represented by a two- or three member team…” – Try not to have a member of the election team conduct an election for their own unit – Youth is team leader. Adult is “support.” Team Leader • Explain to the SM that current procedures will be used – Available for reference in the UE packet – Brief & Review • Rights, attendance requirements, and voting rules • Make sure 50% of the registered active members are present – Dismiss yourselves if the unit does not meet the attendance requirement is not true Election Team • Full uniform & sash • “A Scout is clean…” • Uses the election script – LEC notebook & GOA pg. 26-27 • Uses paper ballots with candidate names – Ballots will be sealed & retained 1 year following election Voting • All unit members may vote • Scouts may vote for one, some, or all candidates • Candidates may vote for themselves • Voting is not required – “No ballot – No problem” • Blank ballot means “I don’t think anyone is worthy for this honor” Electing • Election requires 50% approval from ballots received – Even/2 or (Odd + 1)/2 • If none are elected in the 1st round – Explain the OA once again and the desire we have to recognize honor campers – Explain the voting procedures again • If none are selected on 2nd round – No more rounds – done until next year Post Election Duties • The election is certified only when the UE team signs the form – DO NOT sign the form until the election is complete! • Provide Scoutmaster with – His copy (pink) of signed UE form – “Ordealship” Application! Finance is never a barrier – Arranging the unit to attend the Callout Briefing SM on Candidate Status • After election, a candidate is a candidate until the completion of the Ordeal and the Ordeal ceremony • Must be reelected 1 year after date of election • To become a candidate again, he must be reelected • The LEC may extend the one-year limit for illness or other unusual circumstance More Post Election Duties • Ensure all data is legible • Mail or scan to PDF and email to Lodge Membership Chairman • Chapter may coordinate to enter data into LodgeMaster but completed UE forms (white) must still be submitted • Return unused documents to Lodge Inductions Chairman • Retain yellow copy and ballots for one year [email protected] Please feel free to contact me!